DISTRICT COURT NUMBERING SYSTEM, CASE TYPES AND COVER SHEETS

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DISTRICT COURT NUMBERING SYSTEM, CASE TYPES AND COVER SHEETS
2009 OK 87
Case Number: SCAD-2009-101
Decided: 11/24/2009
As Corrected: February 1, 2010
THE SUPREME COURT OF THE STATE OF OKLAHOMA

NOTICE: THIS OPINION HAS NOT BEEN RELEASED FOR PUBLICATION IN THE PERMANENT LAW REPORTS. UNTIL RELEASED, IT IS SUBJECT TO REVISION OR WITHDRAWAL.

Administrative Directive

Re: District Court Numbering System, Case Types, and Cover Sheets

Five previous Administrative Directives have been issued by this court regarding a uniform numbering system, case types/prefixes and/or cover sheets for the district courts. Each of these directives (No. 68-1, 89-1, 89-7, 92-06 and 99-87) is amended as it relates to the subject matter of this new directive.

Effective January 1, 2010, all district courts shall adopt a uniform case numbering system. All cases shall bear a case prefix, then a hyphen and then all four digits of the calendar year, which shall be followed by a hyphen and the number of the case. Cases shall be consecutively numbered within a calendar year.

Beginning January 1, 2010, and on each January 1 thereafter, the four digits of the calendar year designation shall be changed and the consecutive case number shall begin again with number 1. Case numbers must be assigned by the District Court Clerks to ensure that the cases remain in sequence.

Effective January 1, 2010, each court shall adopt and exclusively use the case types/prefixes set forth on attached Exhibit "A" which is incorporated herein by reference. If other case types/prefixes are needed in the future for the orderly filing of cases, the Administrative Director of the Courts may present recommended changes or new case types/prefixes to the Chief Justice for approval.

Effective January 1, 2010, each district court shall adopt and use the attached civil and criminal cover sheets. These cover sheets shall accompany each party's initial filing in a case.

The new cover sheets are not to be filed, nor made a part of the case. The clerk of the court shall destroy each cover sheet within thirty days.

Approved by the Supreme Court this 23rd day of November, 2009.

/s/Chief Justice

CONCUR: EDMONDSON, C.J., TAYLOR, V.C.J., WATT, WINCHESTER, COLBERT, REIF, JJ.

CONCURS IN PART; DISSENTS IN PART: KAUGER, J.

NOT VOTING: HARGRAVE, OPALA, JJ.

Exhibit "A"

Index

I. Civil Proceedings

II. Criminal Proceedings

III. Family and Domestic Proceedings

IV. Juvenile Proceedings

V. Licenses

VI. Miscellaneous Filings

VII. Probate and Trust Proceedings

 

Civil Proceedings

Case Prefix

Description

AO

Civil Administrative

CJ

Civil Cases in which the relief sought exceeds $10,000

CS

Civil Cases seeking money damages in which the relief sought does not exceed $10,000

CV

Miscellaneous Civil Cases

GJ

Grand Jury or Multicounty Grand Jury Cases

SC

Small Claims Cases in which the monetary relief is less than $6,000

TL

Tax Liens

Criminal Proceedings

Case Prefix

Description

AM

Anna McBride Act Mental Health Court

CA

Cost Administration

CF

Criminal Felony Proceedings

CM

Criminal Misdemeanor Proceedings

CPC

Criminal Probable Cause

DC

Drug Court

DTR

Declined Traffic Tickets

MI

Criminal Miscellaneous Proceedings

NF

Criminal Proceedings Not Filed

SW

Search Warrants

TR

Traffic Tickets

WL

Wildlife

Family and Domestic Proceedings

Case Prefix

Description

AI

Artificial Insemination

FA

Adoption Proceedings

FD

Family and Domestic Proceedings

FI

Income Assignment Proceedings

FMI

Family and Domestic Miscellaneous Proceedings

FP

Paternity Proceedings

FR

Reciprocal Child Support Cases

Juvenile Proceedings

Case Prefix

Description

JD

Juvenile Deprived Proceedings

JDH

Juvenile Deprived Show Cause Hearings

JDHT

Juvenile Mental Health

JDL

Juvenile Delinquency Proceedings

JDLH

Juvenile Delinquency Show Cause Hearings

JMI

Juvenile Miscellaneous

JS

Juvenile in Need of Supervision Proceedings

JT

Juvenile in Need of Treatment Proceedings

Licenses

Case Prefix

Description

BL

Bondsman License

BV

Beverage License

CO

Closing Out Sale

FS

Foreign Process Server

MC

Ministers Credentials

ML

Marriage License

PP

Passports

PH

Pool Hall

PS

Process Server

PSS

Process Server / State-wide

TM

Transient Merchants License

Miscellaneous Filings

Case Prefix

Description

CP

Criminal Property Proceedings

MH

Mental Health

MR

Miscellaneous Receipts

MRC

Miscellaneous Receipts Criminal

MRCV

Miscellaneous Receipts Civil Cases

MRFD

Miscellaneous Receipts Family Domestic

MRPB

Miscellaneous Receipts Probate

MRSC

Miscellaneous Receipts Small Claims

SD

Surface Damage

WH

Writs of Habeas Corpus

PO

Protective Orders

 

Probate and Trust Proceedings

Case Prefix

Description

FB

Full Blood Filings

PB

Probate Proceedings

PC

Conservatorship

PG

Guardianships

PMI

Probate Miscellaneous Proceedings

PT

Trust Proceedings

WIL

Filing of Wills

 

Exhibit B

IN THE DISTRICT COURT OF ________________ COUNTY STATE OF OKLAHOMA

CIVIL COVER SHEET

TYPE OF CASE (MUST CHECK ONE) & ALL INFORMATION REQUIRED

CIVIL

FAMILY AND DOMESTIC

PROBATE

CJ _____ (over $10,000)

AI_________(Artificial Insemination)

PB ________ (Probate)

CS _______(under $10,000)

FA ________(Adoption)

PC ________ (Conservatorship)

CV ______ (Miscellaneous Civil)

FD ________(Divorce)

PG ________ (Guardianship)

SC _____(Small Claims-less than $6,000)

FI _________ (Income Assignment)

FB ________ (Full Blood)

SC _____(Forcible E &D up to $1,500)

FP _________(Paternity)

 

 

FR_________ (Reciprocal)

 

 

FMI_______ (Miscellaneous)

 

PRINCIPAL CAUSE OF ACTION

 

____ Defendant's Initial Pleading-Entry of Appearance/Answer/ 3rd Party Petition Existing Case No. __________

(MUST FILL OUT FOLLOWING INFORMATION)

ATTORNEY INFORMATION:

Party Representing: _________________________________________________________________________________________

Name: ________________________________________________Firm: ______________________________________________

Mailing Address:______________________________________ City:__________________ State:__________ Zip Code:_________

Phone Number:_______________________________ Fax Number: ____________________________________________________

Bar # ________________________________________E-Mail Address __________________________________________________

PLAINTIFF INFORMATION

NAME:____________________________________________________________________________________________________
           LAST                                                  FIRST                                            MIDDLE

ADDRESS:________________________________________________________________________________________________
                 MAILING ADDRESS                                                         PHYSICAL ADDRESS

CITY:______________________________________ STATE:__________________ ZIP:_________________________________

DATE OF BIRTH: ___________________________SOCIAL SECURITY NO./EIN _______________________________________

D.L. NO. ____________________PHONE NO. _______________________________________

CELL PHONE NO._________________________________ E-MAIL ADDRESS ________________________________________

DEFENDANT INFORMATION

NAME:____________________________________________________________________________________________________
           LAST                                                  FIRST                                         MIDDLE

ADDRESS:________________________________________________________________________________________________
                 MAILING ADDRESS                                                      PHYSICAL ADDRESS

CITY:______________________________________ STATE:__________________ ZIP:_________________________________

DATE OF BIRTH: ___________________________SOCIAL SECURITY NO./EIN _______________________________________

D.L. NO. ____________________PHONE NO. _______________________________________

CELL PHONE NO._________________________________ E-MAIL ADDRESS ________________________________________

__________________________________________________________________________________________

SUMMONS INFORMATION

NUMBER OF SUMMONS TO BE ISSUED: _________ SUMMONS TO BE ISSUED BY COURT CLERK ___________________

PETITION & SUMMONS TO BE SERVED BY

____ ISSUED TO ATTORNEY ____ NO SUMMON ISSUED ____ SHERIFF ___ COUNTY: ______________________________

PROCESS SERVER: ___________ PUBLICATION ___________ REGISTERED /CERTIFIED MAIL ________________________

IN THE DISTRICT COURT OF _______________ COUNTY, STATE OF OKLAHOMA

CRIMINAL COVER SHEET

STATE OF OKLAHOMA

vs

_____________________________________
Defendant

CF__________ (Felony)
CM_________ (Misdemeanor)
JDL_________ (Juvenile Delinquent)
JS __________ (Juvenile/Supervision)
JT __________ (Juvenile/Treatment)
JD __________ (Juvenile/Deprived)
JDHT _______ (Juvenile/Mental)
JDLH _______ (Juvenile/Show Cause)

_______________________________________________________________________

DEFENDANT INFORMATION

Last Name: ________________ First Name: _______________ Middle Name: __________________

Address: ___________________________________________________________________________

City: ____________________________ State: ___________________ ZIP: _____________________

Address Type: __H ___W ____Other Phone: Home# ______________ Phone: Cell# ______________

Phone: Work# ___________________ Email: _____________________ Date/Birth: _______________

Driver License #: ______________ Driver License State: ________ SS#/EIN#: ___________________

Race: ____________________ Gender: ______M ________F Language/Dialect: _________________

Additional Defendants: _____Y _____N Total Number of Defendants: ______

________________________________________________________________________

ATTORNEY INFORMATION

(If licensed in Oklahoma, fill in address information, only if it has changed since registering with the Oklahoma Bar Association.)

(Attach additional cover sheets for additional attorneys.)

Last Name: _________________________ First Name: ________________ Middle Name: __________

Address: _____________________________________________________________________________

City: ______________________________ State: ____________________ ZIP: ____________________

Bar Number (Required): _____________ Telephone: _________________ Email: ___________________

______________________________________________________________________________________

OFFENSES

COUNT(S)

OFFENSES CHARGED

OKLA. STAT. CITATION

NCIC CODE

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