2006 Code of Virginia § 58.1-3118 - Commissioner to retain original personal property book; reproduction of book; disposition of copie...

58.1-3118. Commissioner to retain original personal property book;reproduction of book; disposition of copies.

Each commissioner of the revenue shall retain in his office the originalpersonal property book. Each commissioner of the revenue shall deliver onecertified copy of the personal property book to the treasurer of his countyor city and, if requested by the Department in writing, to the Department ofTaxation. The personal property books may be produced in the form ofmicrofilm, microfiche, any other similar microphotographic process, or byelectronic means and shall be distributed as designated in that form so longas such process complies with standards adopted pursuant to regulationsissued under 42.1-82 for microfilm, microfiche, other similarmicrophotographic process, or electronic means and is acceptable to and meetsthe requirement of the recipients of copies of the personal property book asdesignated by this section. For failure to deliver the copies in the mannerherein provided by September 1 of each year, or within 90 days from the datethe rate of tax on personal property has been determined, whichever dateshall occur last, the commissioner of the revenue shall be fined not lessthan $50 nor more than $200 and he shall not be paid any compensation whichhe may be due, payable out of the state treasury, for making out such books.But the Department of Taxation may, for good cause and upon written notice tothe county or city treasurer and local governing body, extend the time ofdelivery for such books.

The treasurer and the commissioner of the revenue need not preserve copies ofthe personal property book for a period of longer than six years followingthe tax year to which such book relates.

(Code 1950, 58-884; 1960, c. 49; 1962, c. 281; 1975, c. 45; 1980, c. 343;1981, c. 158; 1984, c. 675; 1997, c. 701; 1999, c. 52; 2003, c. 8.)