Matter of Irving v South Huntington Water Dist.

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Matter of Irving v South Huntington Water Dist. 2020 NY Slip Op 33094(U) September 22, 2020 Supreme Court, Suffolk County Docket Number: 03515/2019 Judge: Robert F. Quinlan Cases posted with a "30000" identifier, i.e., 2013 NY Slip Op 30001(U), are republished from various New York State and local government sources, including the New York State Unified Court System's eCourts Service. This opinion is uncorrected and not selected for official publication. [* 1] con TNDEXNo.: 03515/2019 SHORT FORM ORDER SUPREME COURT - STATE OF NEW YORK J.A.S. PART 27 - SUFFOLK COUNTY PRESENT : Hon. ROBERT F. OUfNLAN Justice of the Supreme Court MOTION DATE: 07/31 /20 19 SUBMIT DATE: 08/22/2019 MOT CONF HELO: 02/04/20 Mot. Seq. : #001-MotD CASEDISP ----------------------------------------------------------x Matthew Winick, Esq. FAMlGHETTI & WElNICK, PLLC Alforneys for Petitioner 25 Melville Park Road, Suite 235 Melvi lle, NY 11 747 In the Matter of the Application of JULIET IRVING, For a Judgment pursuant to Article 78 CPLR, MfCHAEL L. McCARTHY, P.C. Petitioner. Allorney for Respondent South Huntington Water District 7 East Carver Street Huntington, NY 11743 - against SOUTH HUNTINGTON WATER DI STRICT, Respondent. ----------------------------------------------------------x The following papers numbered 1 - 69 having been read on this proceeding ·pursuant to Article 78: Papers Numbered Notice of Petition. Petition, with Exhibits Affirmation of Counsel Memorandum of Law Verified Answer Rapczyk Affidavit, with Exhibits Affirmation in Opposition, with Exhibits Memorandum of Law in Further Support Affirmation in rurther Support, with Ex Affidavit of Petitioner I - 11 I 2-13 14-19 20-23 24-47 48-53 54-62 63-67 68-69 Petitioner commenced this prqceeding on July 2, 20 19 by the filin g of a Notice of Petition and Verified Petition against respondent for an order declaring respondent's decision to terminate [* 2] Irving v South Huntington Water District Index No. 3515/2019 Page2 petitioner' s health insurance benefits arbitrary and capricious and/or contra!)' to law: enjoining respondent from terminating petitioner's health insurance benefits and coverage unless a "qualifying event" occurs under applicable law; enjoining respondent from terminating petitioner's health insurance benefits and coverage pending disposition ofthis proceeding; and for reasonable attorneys ' fees and costs. By her petition Juliet Irving ("Irving·· and/or "petitioner") avers that from 1994 to 2005 she lived together with Robert Sands ("Sands"), who at the time was an employee of the South Huntington Water District ("the District" and or "respondent"), having been hired by the District in 1985. Though not married, lrving and Sands considered themselves life partners and domestic partners. As part of his benefits package provided by the District, Sands received health insurance coverage through the New York State Health Insurance Program (''N YSHIP"), administered by the New York Civil Service Commission. Starting in or about 1997 Sands added Irving to his health insurance policy, designating Irving on the plan as a domestic partner, a designation which Irving maintained for the next nine years. Irving avers that she was added to Sands' plan because the District participated in the domestic partner program offered by NYSHIP. In 2004 Sands developed lung cancer but remained employed by the District, ultimately succumbing to the disease in 2005. Upon Sands' death, Irving's coverage under the District's health insurance policy converted from a domestic partner's benefit to a survivor's benefit. Since that time Irving' s health insurance coverage has continued and she has relied on her continued coverage. Then, by letter dated April 10, 2019, Irving was told the District "has determined not to extend further medical insurance benefits" and that her coverage would terminate June 30, 2019. Petitioner annexes two exhibits to her petition: Exhibit'· I" a screenshot of a NYSH IP webpage identifying Irving as an "enrollee" in the plan as of May 10, 2019; and Exhibit "2" the April I 0. 2019 letter. STANDARD OF REVIEW Pursuant to CPLR § 7803 the issue before this court is whether the action taken by the District to terminate petitioner's medical insurance benefits had a rational basis and thus was not arbitrary and capricious (see Matter of Wooley v New York State Dept of Correctional Servs., 15 NY3d 275 (201 O]). If the action taken is without foundation in fact or not justified it is arbitrary and capricious (see Pell v Bd. o.fEduc., 34 NY2d 222 [1974]; Maller of Peckham v Calogero, 12 NY3d 424 [2009]; Matter of Wooley v N. Y State Dep 't of Corr. Servs., 15 NY3d at 280 [2010]; Ward v City ofLong Beach, 20 NY3d 1042 [2013]). " In applying the ' arbitrary and capricious' standard, a court inquires whether the determination under review had a rational basis" (see Manning ex rel. Suffolk County Ct. Employees Ass 'n v New York State- Un(fied Ct. Sys., 153 AD3d 623 [2d Dept 2017]; see also Perry v Brennan, 153 AD3d 522 [2d Dept 20171, lv to appeal denied sub nom. Peny v Patricia A. Brennan Qual{fied Personal Residence Tr., 31 NY3d 902 [20 l 8][the sole question before the com1 under A11icle 78's arbitrary and capricious standard is whether the determination was made in violation of lawful procedure, was affected by an error of law, or was arbitrary and capricious or an abuse of discretion]). The District filed an answer to the petition and opposes the relief requested m this [* 3] Irving v South Huntington Water District Index No. 3515/2019 Page3 proceeding. Notably by its answer the District admits providing Irving with health insurance coverage but denies Sands had the authority to add petitioner to his coverage in 1997, and argues while NYSHIP offers an option for pa1ticipating agencies such as the District to extend health insurance coverage to the domestic partner of an employee, there is no evidence that the District enacted a resolution that established a domestic partner policy, or adopted a domestic partner option for the provision of health insurance benefits, or authorized the extension ofhealth insurance benefits to Irving. Further the District argues that the provision of medical insurance benefits to Irving was a "mistake" that should not have occurred and which continued for years without the appropriate authorization of the Board of Commissioners of the South Huntington Water Di strict ("the Board"). Here rather than provide a certified transcript of the record of the proceedings under consideration as required by the CPLR (see D 'Souza v Bd. ofAppeals of Town of Hempstead, 173 AD3d 738 l2d Dept 20191; CPLR 7804[d]) the District submits the affirmation of counsel and the affidavit of District Manager Diane Rapczyk ("Rapczyk"). Further, a review of the documents annexed to the Rapczyk affidavit reveals that other than two letters sent by Rapczyk to Irving in 2019 1 (Exhibits "A" and "B" to her affidavit), Rapczyk does not provide any records maintained in the regular course of business of the District. 1996 Election to Provide Domestic Partner Benefits Annexed to the Rapczyk affidavit is a copy of a form on the letterhead of the New York State Department of Civil Service Employee Benefits Division (Exhibit "C"), which states: The South Huntington Water District, as a Participating Employer in the New York State Health Insurance Program, does hereby notify the Employee Benefits Division (EBO) that it has elected to extend eligibility for coverage to the Domestic Partners of its employees, vestees and retirees effective June l, 1996[.] We agree to use the eligibility criteria and enrollment forms provided by the EBD. (hereinafter "the 1996 Form") The 1996 form is signed by "William P. Connery, Chairman" on behalf of the District, and dated July 19, 1996. As noted above though Rapczyk avers she is ..responsible for the maintenance of the books and records of the District, inclusive of resolutions of the Board of Commissioners, minutes of meetings, maintenance of personnel files .. .''she does not aver that the 1996 Form was a record maintained by the District, rather Rapczyk avers that the "statement" was provided to her by the 1 Attached are the April I 0, 2019 letter from Rapczyk to Irving infom1ing Irving of the termination of her health insurance coverage effective June 30, :w 19 and a June 26, 2019 lerter extending Irv ing's health insurance coverage to September 30, 2019. The cou11 notes respondent has agreed to continue providing health insurance coverage and benefits to petitioner pending the court's determination of this A11icle 78 proceeding. [* 4] Irving v South Huntington Water District Index No. 3515/2019 Page4 Division of Employee Benefits, and concedes that it "indicates the South Huntington Water District elected to extend coverage to the domestic partners of employees." 2008 NYSHIP Self Audit Next Rapczyk annexes a fax (Exhibit "D"), dated January 16, 2008, with a cover page addressed ''from" Diane Rapczyk to Civil Service forwarding a copy of a Self-Audit questionnaire prepared by the District, and signed by Anthony Kropp, CEO of the District (the ''2008 Self Audit"). The 8 page Self Audit consists of 32 questions addressing various aspects of NYSHIP coverage provided by the District, and includes the following question: 7.3 Does your agency cover domestic partners? For all employees or retirees? To which the District answered " Yes" to both questions. Although the 2008 Self Audit includes a cover page indicating it was sent by Rapczyk to Civil Service, Rapczyk once again fails to offer any independent recollection of the form, nor does she state that it was part of her records, or the records maintained by the Distri ct. But once again she concedes that the 2008 audit "indicat[es] that the South Huntington Water District does provide benefits to the domestic partners of an employee of the district." REQUEST FOR CHANGE OF COVERAGE Finall y, the last document annexed to the Rapczyk affidavit appears to be a form from the Long Island Public Service Employees Local 342 Insurance Trust, entitled " Request for Change of Coverage.'' On the form , in the space for .. Employer Name .. is handwritten ..South Huntington Water District" and it is s igned by "Employee·' Robert Sands, and dated April 12, 1997. The form further indicates that "Juliet Irving" is to be added to Robert Sands· coverage and on the form the "Relationship" between Sands and Irving is identified as "Domestic Partner.'· Rapczyk, the employee " responsible for the maintenance of the books and records of the District" including '·maintenance of personnel files·' does not provide a description of this form in her affidavit, nor does she even refer to the form , which although not a record of respondent clearly identifies petitioner as the domestic partner of Robert Sands, and appears to add petitioner as an additional insured on the policy provided by the District to its then employee, Robert Sands, in 1997. Despite respondents submission of these documents, which clearly indicate the South Huntington Water District provides benefi ts to the domestic partners of employees of the district, the District argues that the health insurance benefits provided to petitioner were a ·'mistake" because Rapczyk·s review of the books and records of the District did not uncover a resolution of the Board of Commissioners authorizing the District to provide those benefits. [* 5] Irving v South Huntington Water District Index No. 3515/2019 Page 5 In support of this argument the District refers the court to the ''New York State Department of Civil Service Manual for Participating Agencies.'· Respondent's counsel provides a "link" to the manual and annexes certain "relevant'' pages, to wit Section 2.5 entitled "Domestic Partner Provision'' and Section 2.2 "Dependent Eligibility Requirements .. , Rapczyk then summarizes those parts of the manual that address the requirements for extending health insurance coverage to the domestic partner of an employee, recites the required forms that must be submitted, and avers "it appears that a resolution would have needed to have been adopted." Notwithstanding the fact that the copy of Section 2.5 submitted in opposition is dated June 1, 2007 and the link to the online version indicates that particular provision was updated February l , 2008, and no proof has been submitted to establish that either version was in effect in 1997, at the time petitioner was added to Sands' benefits as his domestic partner, it is clear that in both versions of Section 2.5, and contrary to respondent's argument, a resolution was not the only document accepted by Civil Service for an agency to confirm it provides domestic pa1tner benefits. Instead the "Domestic Partner Provision" states that for a participating agency such as the District to elect domestic partner coverage, they were required to "[s]end a copy of the official resolution or other writte11 confirmation of the decisio11 to offer Domestic Part11er coverage to tlte Emplovee Be11efits Division with an effective date." (Emphasis supplied.) Here the District does not even attempt to offer a rational basis for its determination to rescind petitioner's health insurance benefits. Its sole argument is that providing petitioner with domestic pa11ner benefits was a "mistake.'' As noted respondent offers no explanation for the l 996 Fom1 which respondent concedes is written confirmation to Civil Service of the District's decision to offer Domestic Partner Coverage in 1996. Nor does the District explain its response to the 2008 Self Audit by which it reported to Civil Service that the District was providing domestic partner benefits. Respondent's sole argument is because it could not find a resolution of the Board of Commissioners in the records of the District authorizing the District to provide health insurance benefits to the domestic partners of its employees so therefore the benefi ts petitioner received were a "mi stake." In further support petitioner submits her affidavit and the affim1ation of counsel. Annexed to petitioner's counsel's affidavit is Pagel of the minutes of the Apri l 9, 2019 meeting ofthe District Board of Commissioners. 2 Petitioner's counsel explains that prior to commencing this proceeding his office filed a freedom oflnformation request with Civil Service for any documents concerning the District's decision to tenninate petitioner·s health insurance coverage. On July 12, 2019- JO days after this proceeding was commenced - Civil Service responded to the FOIL request, thus petitioner submits these documents in reply. As the minutes of the April 9. 2019 meeting of the District's Board of Commissioners directly address the issue before the court, and these minutes were not provided to the court by the District although they are presumed to be records maintained by the District in the regular course of business and relevant to their determination, and respondent has raised no objection to the submission, the minutes are considered. The minutes contain the 2Exhibit 3 ro petitioner's counsel's August 6, 20 19 affirmation. and petitioner's submission by letter dated August 2 1, 20 19, have not been considered by the court. [* 6] Irving v South Huntington Water District Index No. 3515/2019 Page 6 fo llowing statement: After an internal audit regarding the provision of health insurance coverage to the employees of the District, the Board of Commissioners resolved to qualify when coverage to the domestic partner of an employee should be provided. In recognition that New York State now recognizes universal marital status3, and that the collective bargaining agreement with the District's employees provides for the extension of health insurance benefits to the spouse of a qua li fied employee, the Board is of the opinion that the provision of health insurance benefits to the domestic partner of an employee of the district is no longer warranted. The Commissioners thereafter resolved to maintain the existing provision of coverage to the domestic partner of Peter .. Doe'' until the biological child of their union attains the age of 26 years, or as otherwise defined by the Distri ct's health insurance provided. To ensure compliance, the district requires that Peter "Doe'' provide, on an annual basis, proof of continued financial and domestic partner status. Benefits for former employee Robert Sands domestic partner, Ms. Juliet Irving, shall cease effecti ve July 1, 20 19. Thus contrary to the District's position that domestic partner benefits were a ·'mistake" the April 9, 20 19 minutes of its Board of Commissioners reveal that rather than terminating coverage to the domestic partners of all employees, the District made a determination to tem1inate petitioner's health insurance but continued coverage for the domestic partner of another employee. No explanation was given for this inconsistency. Here the record before tile court is replete with evidence that the District knew, or should have known, that it e lected to provide health insurance coverage to the domestic partners of its employees, and petitioner in particular. While the District might have been unable to uncover any evidence that the Board of Commissioners enacted a resolution to establi sh a domestic partner policy or authorized the extension of benefits to petitioner, the evidence before the court establishes that the District gave notice to Civil Service of it's election to extend insurance coverage to domestic partners of its employees, vestees and retirees effective June 1, 1996, and the District later confirmed that coverage by submission of the 2008 Self Audit. Finally the minutes of the April 4, 20 19 meeting of the Board of Commissioners of the District, which terminated petitioner's domestic partner health insurance benefits but continued the domestic partner benefits of another District 3 The court presumes this to be a reference to the June 26, 2015 decision of the United States Supreme Court which held that the Constitution guarantees a right to same-sex marriage and thereby requiring all fifty states to perform and recognize the marriages of same-sex couples (Obergefel/ ,, Hodges, 135 S.Ct. 2584 [2015]). No explanation was provided as to what relation. if any, the recognition of same-sex marriage has to domestic partner benefits. [* 7] Irving v South Huntington Water District Index No. 3515/2019 Page 7 employee, contradicts respondent· s argument that the District did not have a domestic partner policy. The District established this policy in 1996 in accordance with Civil Service, and provided the benefit to petitioner since 1997. Accordingly the Districfs unilateral decision to terminate petitioner's health insurance benefits was arbitrary and capricious. Finally, though petitioner does not specifically argue estoppel, respondent' s counsel argues in opposition that "principals of estoppel do not apply to a municipality" however this sweeping pronouncement is not supported by law. Generally the doctrine of estoppel is not available against a municipal defendant with regard to the exercise of its governmental functions or its correction of an administrative error (see Atfatter <~fDaleview Nursing Home v Axelrod, 62 NY2d 30 (1984]; Palm v. Tuckahoe Union Free Sch. Dist., 95 AD3d I 087 (2d Dept 2012]; Agress v Clarkstown Cent. School Dist. , 69 AD3d 769 [2d Dept 201 OJ; Conquesr Cleaning Co17J. v New York City School Constr. Auth.. 279 AD2d 546 (2d Dept 200 1]). However, an exception to the general rule applies in "exceptional circumstances" involving the ··wrongful or negligent conduct" of a governmental subdivision, or its "misleading nonfeasance," which '·induces a party relying thereon to change his position to his detriment"' resulting in ··manifest injustice" (see Landmark Colony at Oyster Bay v Board ofSupervisors ofCounty ofNassau, 113 AD2d 741 [2d Dept 1985]; Bender v New York City Health & Ho!>ps. Corp. , 38 NY2d 662 , 668 (1976] ; Agress v Clarkstown Cent. School Dist. , 69 AD3d at 771 ). Here respondent's unilateral act of canceling petitioner's domestic partner health benefit, after providing her that benefit for more than twenty years, would lead to just such a manifest injustice, and respondent ' s argument that the provision of domestic partner health insurance benefits to petitioner was a "mistake" is without sound basis in reason as it disregards the facts. Although respondent was unable to produce a resolution authorizing the benefit in question, respondent provided a copy of its 1996 notification to Civil Service of its election to provide domestic partner benefits, and the 2008 self audit, and concedes those documents "indicate" the District elected to extend coverage to the domestic partners of its employees. This court finds that to allow respondent to benefit at this juncture by arguing because it could find no evidence in 2019 that a reso luti on was passed by the board authorizing domestic partner benefits in 1996, that petitioner's benefits are a "mistake," is inequitable and would result in manifest injustice to petitioner. Accordingly, it is ORDERED and ADJUDGED that the petition is granted to the extent that repondent South Huntington Water District's decision to terminate petitioner Jul iet Irving's health insurance benefits by the letter of April l 0. 2019 is arbitrary and capricious and contrary to law, and respondent is enjoined from terminating petitioner's health care benefits and coverage upon the basis set forth in the letter of April l 0, 2019: and it is further ORDERED that the balance of the relief requested is denied. Dated: September ;..i, 2020 w~~ 7HOl1:Robert F. Quinlan, J.S.C. 2_ FINAL DISPOSITION NON-FINAL OIS POS ITI ON

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