2015 New York Laws
EDN - Education
Title 7 - STATE AND CITY COLLEGES AND INSTITUTIONS-CORNELL UNIVERSITY
Article 125 - (6201 - 6234) CITY UNIVERSITY OF NEW YORK
6218 - Contracts and purchases.

 6218. Contracts  and  purchases. * a. Notwithstanding the provisions
  of subdivision two of  section  one  hundred  twelve  and  sections  one
  hundred  fifteen,  one  hundred sixty-one and one hundred sixty-three of
  the state finance law and sections three and six of the New  York  state
  printing  and public documents law or any other law to the contrary, the
  city university is authorized and empowered to:
(1)  (i)  purchase  materials;  proprietary   electronic   information
  resources,  including,  but  not  limited to, academic, professional and
  industry journals, reference handbooks and  manuals,  research  tracking
  tools,  indexes  and  abstracts;  and  equipment and supplies, including
  computer equipment  and  motor  vehicles,  (ii)  execute  contracts  for
  construction  and  construction-related  services  contracts,  and (iii)
  contract for printing, without prior approval by any other state officer
  or agency, but subject to rules and regulations of the state comptroller
  not otherwise inconsistent with the provisions of this  section  and  in
  accordance  with the guidelines promulgated by the city university board
  of trustees after consultation with the state comptroller.
(2) execute contracts for services to an amount not  exceeding  twenty
  thousand  dollars  without  prior approval by any other state officer or
  agency, but subject to rules and regulations of  the  state  comptroller
  not  otherwise  inconsistent  with the provisions of this section and in
  accordance with the guidelines promulgated by the city university  board
  of  trustees after consultation with the state comptroller. In addition,
  the trustees,  after  consultation  with  the  commissioner  of  general
  services,   are   authorized   to  annually  negotiate  with  the  state
  comptroller increases  in  the  aforementioned  dollar  limits  and  the
  exemption of any services or categories of services from these limits.
* NB Effective until June 30, 2016
* a.  Notwithstanding  the  provisions of paragraph two of section one
  hundred twelve and sections one hundred fifteen, one hundred  sixty-one,
  one  hundred  sixty-three  and  one  hundred  seventy-four  of the state
  finance law and sections three and six of the New  York  state  printing
  and  public  documents  law  or  any other law to the contrary, the city
  university trustees are authorized and empowered to:
(i) purchase materials; proprietary electronic information  resources,
  including,  but  not  limited  to,  academic,  professional and industry
  journals, reference handbooks  and  manuals,  research  tracking  tools,
  indexes  and  abstracts;  and equipment and supplies, including computer
  equipment and motor vehicles, where the amount  for  a  single  purchase
  does  not  exceed  twenty  thousand  dollars, (ii) execute contracts for
  services to an amount not exceeding twenty thousand dollars,  and  (iii)
  contract  for printing to an amount not exceeding five thousand dollars,
  without prior approval by any other state officer or agency, but subject
  to  rules  and  regulations  of  the  state  comptroller  not  otherwise
  inconsistent  with the provisions of this section and in accordance with
  the rules and regulations promulgated by the city  university  board  of
  trustees after consultation with the state comptroller. In addition, the
  trustees are authorized to annually negotiate with the state comptroller
  increases  in  the aforementioned dollar limits and the exemption of any
  articles, categories of articles or commodities from these limits. Rules
  and regulations promulgated by the city  university  board  of  trustees
  shall,  to the extent practicable, require that competitive proposals be
  solicited for purchases, and shall include requirements  that  purchases
  and  contracts  authorized  under this section be at the lowest possible
  price.
* NB Effective June 30, 2016
* a-1. Guidelines promulgated by the city university board of trustees
  shall, to the extent practicable, require that competitive proposals  be

  solicited  for  purchases, and shall include requirements that purchases
  and contracts authorized under this section be at the  lowest  available
  price.
* NB Repealed June 30, 2016
b.  Except  as  hereinafter provided, no contract for work or labor or
  the purchase of supplies, material, or equipment or for the construction
  or the alteration of any building or facility involving  an  expenditure
  or  liability of more than twenty thousand dollars shall be entered into
  by the board of trustees, unless said board of trustees shall have  duly
  advertised for bids for the same for a period of not less than five days
  under  regulations  to  be  approved  by  the  board of trustees and the
  contract in each case shall be awarded to the lowest responsible  bidder
  furnishing  the security as required by the board of trustees. If two or
  more bids are tied, and are the lowest  bids  submitted  by  responsible
  bidders  furnishing  the security as required by the board, the board of
  trustees may award the contract to any of said tied bidders.
c. If the several parts of the work or labor to  be  done  and/or  the
  supplies,  materials or equipment to be furnished shall together involve
  an expenditure of not more than twenty thousand dollars, the same may be
  procured on an order awarded to the lowest responsible bidder upon  bids
  submitted  without  public advertisement under such regulations as shall
  be made by the board of trustees. Purchases of five thousand dollars  or
  less may be made without competition.
d.  The board of trustees, if it shall deem it in the public interest,
  may reject all bids.
e. Upon the adoption of a resolution by a vote of at least  two-thirds
  of  the  members  of the board of trustees by vote at a meeting, stating
  that,  for  reasons  of  efficiency  or  economy,  there  is  need   for
  standardization,  purchase  contracts  for  a particular type or kind of
  equipment, materials, or supplies of more than twenty  thousand  dollars
  may  be awarded to the lowest responsible bidder furnishing the required
  security after advertisement for bids in the  manner  provided  in  this
  section. Such resolution shall contain a full explanation of the reasons
  for  its  adoption.  Purchase contracts for a particular type or kind of
  equipment, materials or  supplies  of  not  more  than  twenty  thousand
  dollars  may  be  awarded  to  the  lowest  responsible bidder upon bids
  submitted without public advertisement under such regulations  as  shall
  be made by the board of trustees.
f.  Surplus  or  second-hand  supplies,  materials or equipment may be
  purchased without competitive bidding from the federal  government,  the
  state of New York or from any political subdivision of the state.
g.  The  board  of  trustees  is  authorized to establish cash advance
  accounts for the purpose of purchasing materials, supplies, or services,
  for cash advances for travel expenses and per diem  allowances,  or  for
  advance payment of wages and salary. The account may be used to purchase
  such  materials,  supplies,  or  services  where  the amount of a single
  purchase does not exceed two hundred fifty dollars  in  accordance  with
  such  guidelines  as shall be prescribed by the city university trustees
  after consultation with the state comptroller.
h. Notwithstanding any of the provisions of this section, the board of
  trustees may make purchases, when available, through the  state  of  New
  York,  the  city  of  New  York,  the federal government or the board of
  education of the city of New York, provided that the board  of  trustees
  shall accept sole responsibility for any payment due the vendor.