2013 Maryland Code
FINANCIAL INSTITUTIONS
§ 12-114 - Books and records -- Retention

§12-114.

(a) A licensee shall keep the books and records that the Commissioner requires to determine compliance with this subtitle.

(b) Unless a longer period is expressly required by State or federal law, a licensee shall retain the records required under this subtitle for a period of at least 2 years.

(c) A licensee may retain the records required under this subtitle at any location, provided that the licensee:

(1) Notifies the Commissioner in writing of the location of the records; and

(2) Makes the records available at a place of business for which a license has been issued or at the licensee’s principal place of business, as agreed by the Commissioner and the licensee, within 7 days of a written request for examination by the Commissioner.

(d) In addition to any other books and records that the Commissioner may require, a licensee shall retain:

(1) A chronological register of all payment instruments cashed by the licensee showing:

(i) The name of the customer;

(ii) The transaction date;

(iii) The type and amount of payment instrument;

(iv) The amount of fee charged; and

(v) A complete description of the identification presented by the customer; and

(2) The licensee’s bank statements and canceled checks.

(e) A licensee shall retain the records required under this section in one of the following ways:

(1) Original form;

(2) An electronic equivalent approved by the Commissioner; or

(3) A microphotographic copy approved by the Commissioner.