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164.283 Student academic records confidential -- Exceptions.
(1)
As used in this section unless the context otherwise requires:
(a) "Academic" means a student's official record of academic performance,
including, but not limited to transcript of grades or other action taken by
the institution directly related to academic performance. The term
"academic" does not include any nonacademically-related action the
institution may take.
(b) "Universities and colleges" means all state supported postsecondary
educational institutions in Kentucky.
(c) "Institution" means all public supported institutions of higher learning in
Kentucky.
(2) All student academic records shall be confidential and shall not require a
student's Social Security number to identify the student, with the exception of
the exemptions stated in subsections (3) to (9) of this section, and shall not be
released by any public supported institution of higher education in Kentucky, to
any person, organization, institution, group, or agency, except with the express
consent of the individual student. This confidentiality shall apply only to student
academic records, including, but not limited to, official transcript of grades.
(3) All student academic records shall be made available upon request to any
agency of the federal or state government for the purpose of determining a
student's eligibility for military service and shall include making such records
available to local draft boards. This authority shall be limited only to
determining the student's eligibility for military service and shall not be
extended, except with the individual student's consent as specified in
subsection (2) of this section.
(4) Any institution may provide the legal parents of any student under twenty-one
(21) years of age with a copy of the student's academic record.
(5) All student academic records shall be made available to any federal, state, or
local law enforcement agency, the Department of Juvenile Justice, and any
court of law upon written request.
(6) All student academic records shall be made available upon request to any
grantor of scholarships or loans based upon the maintenance of a satisfactory
level of scholarship, but shall be for the official use of the grantors only.
(7) All student academic records shall be made available upon request to a public
or private junior college from which the individual student was graduated or to a
public or private secondary school from which the individual student was
graduated.
(8) All student academic records shall be made available upon request to the
Council on Postsecondary Education for professional academic research.
(9) All student academic records shall be made available upon request to any
official of the university or college in which the student is enrolled who is
directly concerned with the student's academic progress. This authority shall
include but is not limited to the individual student's academic adviser.
(10) This section shall be applicable to all academic records maintained by all
public postsecondary educational institutions in Kentucky.
Effective:July 15, 1998
History: Amended 1998 Ky. Acts ch. 606, sec. 17, effective July 15, 1998. -Amended 1997 (1st Extra. Sess.) Ky. Acts ch. 1, sec. 89, effective May 30,
1997. -- Amended 1988 Ky. Acts ch. 266, sec. 1, effective July 15, 1988. -Amended 1978 Ky. Acts ch. 155, sec. 104, effective June 17, 1978. -- Created
1970 Ky. Acts ch. 51, sec. 1.
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