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Utah Code
2025 Utah Code
Title 13 - Commerce and Trade
Chapter 34 - Utah Postsecondary School and State Authorization Act
Part 2 - Postsecondary School Responsibilities
Section 203 - Record keeping.
Universal Citation:
UT Code § 13-34-203 (2025)
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Effective 1/1/2024
13-34-203. Record keeping.
Enacted by Chapter 458, 2023 General Session
13-34-203. Record keeping.
- (1) A postsecondary school shall maintain a student's official transcript and any diploma, degree, or certificate:
- (a) in an electronic format established by division rule in accordance with Section 13-34-103; and
- (b) for not less than 60 years.
- (2) A postsecondary school shall maintain an educational credential not described in Subsection (1):
- (a) in an electronic format established by division rule in accordance with Section 13-34-103; and
- (b) for not less than 10 years.
- (3) A postsecondary school shall maintain a student's enrollment agreement, record of the student's payment, and any financing agreement:
- (a) in an electronic format established by division rule in accordance with Section 13-34-103; and
- (b) for not less than 10 years.
- (4)
- (a) The division may require a postsecondary school to provide an educational credential to the division.
- (b) A postsecondary school shall provide a requested educational credential to the division within 14 days of a request from the division described in Subsection (4)(a).
- (5) Each educational credential that is not maintained in accordance with this section constitutes a separate violation of this chapter.
- (6)
- (a) A postsecondary school may submit to the division a written petition to request that the 60-year period described in Subsection (1) be reduced.
- (b) Upon receipt of a written petition from a postsecondary school, the division may reduce the 60-year period described in Subsection (1) if:
- (i) the reduced period will not substantially harm student interests;
- (ii) the reduced period is consistent with any applicable requirement imposed on the postsecondary school by its accreditor or by the United States Department of Education; and
- (iii) the postsecondary school demonstrates good cause for the reduced period.
Enacted by Chapter 458, 2023 General Session
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