2006 Utah Code - 63-2-901 — Division of Archives and Records Service created -- Duties.

     63-2-901.   Division of Archives and Records Service created -- Duties.
     (1) There is created the Division of Archives and Records Service within the Department of Administrative Services.
     (2) The state archives shall:
     (a) administer the state's archives and records management programs, including storage of records, central microphotography programs, and quality control;
     (b) apply fair, efficient, and economical management methods to the collection, creation, use, maintenance, retention, preservation, disclosure, and disposal of records and documents;
     (c) establish standards, procedures, and techniques for the effective management and physical care of records;
     (d) conduct surveys of office operations and recommend improvements in current records management practices, including the use of space, equipment, automation, and supplies used in creating, maintaining, storing, and servicing records;
     (e) establish standards for the preparation of schedules providing for the retention of records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, historical, legal, or fiscal value to warrant further retention;
     (f) establish, maintain, and operate centralized microphotography lab facilities and quality control for the state;
     (g) provide staff and support services to the records committee;
     (h) develop training programs to assist records officers and other interested officers and employees of governmental entities to administer this chapter;
     (i) provide access to public records deposited in the archives;
     (j) provide assistance to any governmental entity in administering this chapter; and
     (k) prepare forms for use by all governmental entities for a person requesting access to a record.
     (3) The state archives may:
     (a) establish a report and directives management program; and
     (b) establish a forms management program.
     (4) The executive director of the Department of Administrative Services may direct the state archives to administer other functions or services consistent with this chapter.

Amended by Chapter 280, 1992 General Session