2006 Utah Code - 52-4-203 — Minutes of open meetings -- Public records -- Recording of meetings.

     52-4-203.   Minutes of open meetings -- Public records -- Recording of meetings.
     (1) Except as provided under Subsection (7), written minutes and a recording shall be kept of all open meetings. The minutes and a recording shall include:
     (a) the date, time, and place of the meeting;
     (b) the names of members present and absent;
     (c) the substance of all matters proposed, discussed, or decided;
     (d) a record, by individual member, of votes taken;
     (e) the name of each person who provided testimony and the substance in brief of their testimony; and
     (f) any other information that any member requests be entered in the minutes or recording.
     (2) A recording of an open meeting shall be a complete and unedited record of all open portions of the meeting from the commencement of the meeting through adjournment of the meeting.
     (3) (a) The minutes and recordings of an open meeting are public records and shall be available within a reasonable time after the meeting.
     (b) An open meeting record kept only by a recording must be converted to written minutes within a reasonable time upon request.
     (4) All or any part of an open meeting may be independently recorded by any person in attendance if the recording does not interfere with the conduct of the meeting.
     (5) Minutes or recordings of an open meeting that is required to be retained permanently shall be maintained in or converted to a format that meets long-term records storage requirements.
     (6) Written minutes and recordings of open meetings are public records under Title 63, Chapter 2, Government Records Access and Management Act, but written minutes shall be the official record of action taken at the meeting.
     (7) Either written minutes or a recording shall be kept of:
     (a) an open meeting that is a site visit or a traveling tour, if no vote or action is taken by the public body; and
     (b) an open meeting of an independent special district as defined under Title 17A, Special Districts, or a local district under Title 17B, Chapter 2, Local Districts, if the district's annual budgeted expenditures for all funds, excluding capital expenditures and debt service, are $50,000 or less.

Amended by Chapter 265, 2006 General Session
Amended by Chapter 263, 2006 General Session
Renumbered and Amended by Chapter 14, 2006 General Session