2018 Tennessee Code
Title 8 - Public Officers and Employees
Chapter 16 - Notaries Public
Part 3 - Online Notary Public Act [Effective on July 1, 2019.]
§ 8-16-308. Electronic record of online notarizations. [Effective on July 1, 2019.]

Universal Citation: TN Code § 8-16-308 (2018)
  • (a) An online notary public shall keep a secure electronic record of electronic documents notarized by the online notary public. The record may be kept in one (1) or more electronic journals. The electronic record must contain for each online notarization:

    • (1) The date and time of the notarization;

    • (2) The type of notarial act;

    • (3) The type, the title, or a description of the electronic document or proceeding;

    • (4) The printed name and address of each principal involved in the transaction or proceeding;

    • (5) Evidence of identity of each principal involved in the transaction or proceeding in the form of:

      • (A) A statement that the person is personally known to the online notary public;

      • (B) A notation of the type of identification document provided to the online notary public;

      • (C) A record of the identity verification made, if applicable; or

      • (D)

        • (i) The printed name and address of each credible witness swearing to or affirming the person's identity; and

        • (ii) For each credible witness not personally known to the online notary public, a description of the type of identification documents provided to the online notary public;

    • (6) A recording of any video and audio conference that is the basis for satisfactory evidence of identity and a notation of the type of identification presented as evidence; and

    • (7) The fee, if any, charged for the notarization.

  • (b) The online notary public shall take reasonable steps to:

    • (1) Ensure the integrity, security, and authenticity of online notarizations;

    • (2) Maintain a backup for the electronic record required by subsection (a); and

    • (3) Protect the backup record from unauthorized use.

  • (c) The electronic record required by subsection (a) must be maintained for at least five (5) years after the date of the transaction or proceeding requiring notarization. The notary, or a guardian or personal representative of an incapacitated or deceased notary, may by agreement use a repository acting in accordance with any rules established under this chapter to maintain such records.

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