2014 Tennessee Code
Title 47 - Commercial Instruments And Transactions
Chapter 10 - Uniform Electronic Transactions
§ 47-10-119 - Filing of pre-implementation statement and post-implementation review.

TN Code § 47-10-119 (2014) What's This?

(a) Any local governmental public official including, but not limited to, officials of counties, municipalities, utility districts, other local governmental entities and those offices enumerated under ยง 8-22-101, implementing an electronic business system that provides for the sending and receiving of electronic records that contain electronic signatures and/or authorizations shall file a statement with the comptroller of the treasury at least thirty (30) days prior to offering such service. The statement shall contain the following information:

(1) A description of the computer hardware and software to be utilized;

(2) A description of the policies and procedures related to the implementation of the system;

(3) Documentation of the internal controls that will ensure the integrity of the system;

(4) A description of the local governmental public official's personnel who will be responsible for the implementation of the system;

(5) A description of the types of records and transactions to be electronically communicated, as well as a description of the transaction and/or record authorization process including a description of any electronic signatures to be used;

(6) The estimated cost of the system including development and implementation costs; and

(7) The expected benefits and/or the estimated cost savings, if any, of conducting business by electronic means.

(b) A local governmental public official who implements an electronic business system shall provide to the comptroller of the treasury a post-implementation review of the system between twelve (12) and eighteen (18) months after the date a statement described in this section has been filed with the comptroller. The review shall include:

(1) An assessment of the system by the local governmental public official;

(2) Responses from a survey of users of the system; and

(3) Any recommendations for improvements to the electronic business system.

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