2010 Tennessee Code
Title 4 - State Government
Chapter 34 - Commission of Indian Affairs
Part 1 - General Provisions
4-34-105 - Meetings.

4-34-105. Meetings.

(a)  Commission meetings shall be held at least quarterly.

(b)  Commission meetings shall be held on Saturdays. The locations of commission meetings shall rotate among the cities of Memphis, Nashville, Chattanooga and Knoxville.

(c)  Prior to a commission meeting, at least ten (10) days' notice shall be given in writing to all Native American organizations in Tennessee that have requested such notification. Notice shall be given by mail and by e-mail, if available. The commission shall also place notice of its meeting times and places on the website of the Tennessee commission of Indian affairs.

(d)  The minutes of all commission meetings shall be placed on the website of the Tennessee commission of Indian affairs within one hundred (100) days of the meeting. Minutes of all prior commission meetings shall be accessible on the commission's website.

(e)  (1)  Annual reports of the commission shall be approved within forty-five (45) days of their submission to the commission.

     (2)  Annual reports of the commission shall be placed on the website of the Tennessee commission of Indian affairs for public access within forty-five (45) days of their approval.

     (3)  All prior annual reports shall be accessible on the commission's website.

(f)  Four (4) commissioners shall constitute a quorum for the conducting of business of the commission.

(g)  Agendas for commission meetings shall be delivered to each member of the commission at least one (1) week prior to the commission meeting.

(h)  Minutes of all commission meetings shall be mailed or e-mailed to all commission members.

(i)  Robert's Rules of Order shall govern meetings of the commission when not in conflict with specific bylaws or other rules as may be adopted by the board.

(j)  Members of the commission are to serve without compensation and shall not be reimbursed for travel expenses.

(k)  The commission is authorized to raise and expend funds for the purpose of carrying out the mission of the commission, however, the commission is to operate without dependence on state appropriations.

(l)  (1)  Commission meetings shall not be adjourned until members of the public attending such meeting have had an opportunity to address the commission.

     (2)  A summary of comments made by members of the public attending such meetings shall be entered into the minutes of the commission.

(m)  The chairperson shall appoint three (3) members of the commission to establish a rules commission. The rules commission shall develop procedural and operating rules for the commission. The commission shall approve of all proposed rules by a majority vote before such rules take effect.

[Acts 2003, ch. 344, § 6.]