There is a newer version of the South Carolina Code of Laws
2005 South Carolina Code of Regulations - Chapter 12 — South Carolina Department of Archives and History
Chapter 12 South Carolina Department Of Archives And History
Article 1 Guidelines for Implementation of Certified Local Government (CLG) Program in South Carolina
- South Carolina Code § 12-100. — Introduction.
- South Carolina Code § 12-101. — Criteria for Participation in South Carolina's Certified Local Government (CLG) Program.
- South Carolina Code § 12-102. — Process for Certification of Local Governments in South Carolina.
- South Carolina Code § 12-103. — Process for Monitoring and Decertification of Certified Local Governments.
- South Carolina Code § 12-104. — Transfer of Historic Preservation Fund (HPF) Allocations to Certified Local Governments.
- South Carolina Code § 12-105. — Application for Pass-Through Funds.
- South Carolina Code § 12-106. — Funding Priority.
- South Carolina Code § 12-107. — Certified Local Government Participation in the South Carolina National Register Nomination Process.
Rehabilitation of Designated Historic Buildings
- South Carolina Code § 12-120. — Definitions.
- South Carolina Code § 12-121. — Local Governing Body Certification.
- South Carolina Code § 12-122. — Designation of Property as Historic.
- South Carolina Code § 12-123. — Criteria for Designation.
- South Carolina Code § 12-124. — Review of Rehabilitation Work.
- South Carolina Code § 12-125. — Standards for Rehabilitation.
- South Carolina Code § 12-126. — Delegation of Authority to Review Rehabilitation Work.
Article 2 Quality Standards and Practices for the Microfilming of Public Records
- South Carolina Code § 12-200. — Introduction.
- South Carolina Code § 12-201. — General Standards and Practices for the Microfilming of Public Records.
- South Carolina Code § 12-202. — Standards and Practices for Records of Archival Value and Long-Term Retention Value.
- South Carolina Code § 12-203. — Standards and Practices for Microfilming Records of Short-Term Retention Value.
Article 3 General Retention Schedule for State Administrative Records
- South Carolina Code § 12-300. — Introduction and general matters; application of schedule.
- South Carolina Code § 12-301. — Annual Accountability Reports.
- South Carolina Code § 12-302. — Meeting Minutes (Executive Levels).
- South Carolina Code § 12-303. — Meeting Minutes (Non-Executive Levels).
- South Carolina Code § 12-304. — Contracts.
- South Carolina Code § 12-305. — Administrative Correspondence Files (Executive Levels).
- South Carolina Code § 12-306. — Administrative Files (Executive Levels).
- South Carolina Code § 12-307. — Administrative Reference Files (Non-Executive Levels).
- South Carolina Code § 12-308. — Administrative Regulation Background Files.
- South Carolina Code § 12-309. — Agency Annual Reports.
- South Carolina Code § 12-310. — Agency Publications.
- South Carolina Code § 12-311. — Agency Organizational Charts.
- South Carolina Code § 12-312. — Attorney General Opinions.
- South Carolina Code § 12-313. — Calendars.
- South Carolina Code § 12-314. — Computer Utilization Summaries.
- South Carolina Code § 12-315. — Conferences, Workshops, And Seminars (Agency Sponsored).
- South Carolina Code § 12-316. — Deeds and Leases to State Property Files.
- South Carolina Code § 12-317. — General Correspondence (Non-Executive Levels).
- South Carolina Code § 12-318. — Information Technology Plans.
- South Carolina Code § 12-319. — Internal Management Policy and Procedure Files.
- South Carolina Code § 12-320. — Legislative Reference File.
- South Carolina Code § 12-321. — Litigation Case Files.
- South Carolina Code § 12-322. — Mailing Lists.
- South Carolina Code § 12-323. — Meeting Minutes (Boards And Commissions Of State Agencies).
- South Carolina Code § 12-324. — Motor Vehicle Insurance.
- South Carolina Code § 12-325. — Motor Vehicle Operations And Maintenance Files.
- South Carolina Code § 12-326. — Permanent Improvement Files.
- South Carolina Code § 12-327. — Photographs.
- South Carolina Code § 12-328. — Property Inventories.
- South Carolina Code § 12-329. — Public Relations File.
- South Carolina Code § 12-330. — Disaster/Emergency Preparedness & Recovery Plans.
- South Carolina Code § 12-331. — Records Management Files.
- South Carolina Code § 12-332. — Speeches (Executive Levels).
- South Carolina Code § 12-333. — Speeches (Non-Executive Levels).
- South Carolina Code § 12-334. — Surveys/Maps.
- South Carolina Code § 12-335. — Telephone Logs.
- South Carolina Code § 12-336. — Work Reports.
Article 4 General Retention Schedule for State Personnel Records
- South Carolina Code § 12-400. — Introduction and general matters; application of schedule.
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-406. — Employer Status Reports (Unemployment Compensation).
- South Carolina Code § 12-407. — Employment Applications (Not Hired).
- South Carolina Code § 12-408. — Employment Data Analysis By Sex and Race.
- South Carolina Code § 12-409. — Equal Employment Opportunity Report.
- South Carolina Code § 12-410. — Equal Employment Opportunity Reporting And Personnel Research Forms.
- South Carolina Code § 12-411. — Grievance Files.
- South Carolina Code § 12-412. — Job Announcements (Vacancies).
- South Carolina Code § 12-413. — Job Classifications.
- South Carolina Code § 12-414. — Leave Records.
- South Carolina Code § 12-415. — Leave Slips.
- South Carolina Code § 12-416. — Personnel Administrative File.
- South Carolina Code § 12-417. — Personnel Files (Active & Terminated).
- South Carolina Code § 12-418. — Personnel Policies And Procedures.
- South Carolina Code § 12-419. — Statewide Personnel Information And Reporting System Files.
- South Carolina Code § 12-420. — Time And Attendance Records.
- South Carolina Code § 12-421. — Vacancies File.
- South Carolina Code § 12-422. — Affirmative Action Plans And Progress Reports.
- South Carolina Code § 12-423. — Log And Summary Of Occupational Injuries And Illnesses.
Article 5 General Retention Schedules for County Records
Subarticle 1 Register of Deeds
- South Carolina Code § 12-501.1. — Grantor and Grantee Index to Conveyances.
- South Carolina Code § 12-501.2. — Conveyances (Deeds, Titles to Real Estate).
- South Carolina Code § 12-501.3. — Mortgagor and Mortgagee Index to Real Estate Mortgages.
- South Carolina Code § 12-501.4. — Real Estate Mortgages and Satisfactions.
- South Carolina Code § 12-501.5. — Index to Plats.
- South Carolina Code § 12-501.6. — Plats.
- South Carolina Code § 12-501.7. — Index to Miscellaneous Records.
- South Carolina Code § 12-501.8. — Miscellaneous Records.
- South Carolina Code § 12-501.9. — Index to Uniform Commercial Code Financing Statements.
- South Carolina Code § 12-501.10. — Uniform Commercial Code Financing Statements.
- South Carolina Code § 12-501.11. — Charters.
- South Carolina Code § 12-501.12. — Chattel Mortgages and Indexes.
- South Carolina Code § 12-501.13. — Index to Federal Tax Liens.
- South Carolina Code § 12-501.14. — Federal Tax Liens.
- South Carolina Code § 12-501.15. — Index to State Tax Liens.
- South Carolina Code § 12-501.16. — State Tax Liens.
- South Carolina Code § 12-501.17. — Index to Mechanics Liens.
- South Carolina Code § 12-501.18. — Mechanics Liens.
Subarticle 2 Sheriff/Detention
- South Carolina Code § 12-502.1. — Incident Reports.
- South Carolina Code § 12-502.2. — Criminal History Records.
- South Carolina Code § 12-502.3. — Writ Book (Receipt Book for Civil Papers Served).
- South Carolina Code § 12-502.4. — Execution Books.
- South Carolina Code § 12-502.5. — Tax Execution Books.
- South Carolina Code § 12-502.6. — Sale Book.
- South Carolina Code § 12-502.7. — Jail Book.
- South Carolina Code § 12-502.8. — Juvenile Booking Records.
- South Carolina Code § 12-502.9. — Juvenile Case Files.
- South Carolina Code § 12-502.10. — Case Files.
- South Carolina Code § 12-502.11. — Evidence Case Files.
- South Carolina Code § 12-502.12. — Booking Reports.
- South Carolina Code § 12-502.13. — Arrest Cards.
- South Carolina Code § 12-502.14. — Fingerprint Files.
- South Carolina Code § 12-502.15. — Mug Shots.
- South Carolina Code § 12-502.16. — Inmate Medical Forms.
- South Carolina Code § 12-502.17. — Inmate Request Forms.
- South Carolina Code § 12-502.18. — Inmate Visitor Log.
- South Carolina Code § 12-502.19. — Inmate Accounting Records.
- South Carolina Code § 12-502.20. — Arrest Warrants.
- South Carolina Code § 12-502.21. — Daily Shift Report.
- South Carolina Code § 12-502.22. — Training Files.
- South Carolina Code § 12-502.23. — Dispatch Records.
- South Carolina Code § 12-502.24. — Complaint Cards.
- South Carolina Code § 12-502.25. — Polygraph Records.
- South Carolina Code § 12-502.26. — SLED Lab Reports.
- South Carolina Code § 12-502.27. — Property Receipts.
- South Carolina Code § 12-502.28. — Radio Logs.
- South Carolina Code § 12-502.29. — Summons and Arrest.
- South Carolina Code § 12-502.30. — Uniform Crime Reports.
Subarticle 3 County Council/Administration
- South Carolina Code § 12-503.1. — County Council Meeting Tapes.
- South Carolina Code § 12-503.2. — County Council Minutes.
- South Carolina Code § 12-503.3. — Ordinances.
- South Carolina Code § 12-503.4. — Resolutions.
- South Carolina Code § 12-503.5. — Annual Budgets.
- South Carolina Code § 12-503.6. — Audit Reports.
- South Carolina Code § 12-503.7. — General Ledgers.
- South Carolina Code § 12-503.8. — Claims.
- South Carolina Code § 12-503.9. — Paid Invoices.
- South Carolina Code § 12-503.10. — Purchase Orders.
- South Carolina Code § 12-503.11. — Receipts.
- South Carolina Code § 12-503.12. — Banking Records.
- South Carolina Code § 12-503.13. — Agenda Packets (Council, Boards, and Commissions).
- South Carolina Code § 12-503.14. — Various Board and Commission Minutes.
- South Carolina Code § 12-503.15. — General Correspondence and Subject Files.
Subarticle 4 Finance
- South Carolina Code § 12-504.1. — Audit Reports.
- South Carolina Code § 12-504.2. — General Ledgers.
- South Carolina Code § 12-504.3. — Annual Budgets.
- South Carolina Code § 12-504.4. — Payroll Register.
- South Carolina Code § 12-504.5. — Payroll Check Registers.
- South Carolina Code § 12-504.6. — South Carolina Retirement System Quarterly Report.
- South Carolina Code § 12-504.7. — Deduction Registers.
- South Carolina Code § 12-504.8. — Account Payable Check Registers.
- South Carolina Code § 12-504.9. — Banking Records.
- South Carolina Code § 12-504.10. — Claims.
- South Carolina Code § 12-504.11. — Revenue Sharing Claims.
- South Carolina Code § 12-504.12. — Receipts (Receipt Carbons).
- South Carolina Code § 12-504.13. — W-2 Forms.
- South Carolina Code § 12-504.14. — Budget Files.
- South Carolina Code § 12-504.15. — Chart of Accounts.
- South Carolina Code § 12-504.16. — Fixed Assets.
- South Carolina Code § 12-504.17. — Grant Files.
- South Carolina Code § 12-504.18. — Journal Entries.
- South Carolina Code § 12-504.19. — Balance Sheets.
- South Carolina Code § 12-504.20. — Trial Balances.
- South Carolina Code § 12-504.21. — Landfill Billing Invoices and Weight Tickets.
Subarticle 5 Purchasing
- South Carolina Code § 12-505.1. — Requisitions.
- South Carolina Code § 12-505.2. — Purchase Orders.
- South Carolina Code § 12-505.3. — Paid Invoices.
- South Carolina Code § 12-505.4. — Bids.
- South Carolina Code § 12-505.5. — Vendor Files.
- South Carolina Code § 12-505.6. — Contracts.
Subarticle 6 Personnel
- South Carolina Code § 12-506.1. — Application File (Not Hired).
- South Carolina Code § 12-506.2. — Employment Files.
- South Carolina Code § 12-506.3. — Time Cards.
- South Carolina Code § 12-506.4. — Time Sheets.
- South Carolina Code § 12-506.5. — State and Local Government Information Reports (EEO-4).
- South Carolina Code § 12-506.6. — Earnings Record.
- South Carolina Code § 12-506.7. — Deduction Registers.
- South Carolina Code § 12-506.8. — Leave Records.
- South Carolina Code § 12-506.9. — Employee Insurance Files.
- South Carolina Code § 12-506.10. — Log and Summary of Occupational Illnesses and Injuries.
- South Carolina Code § 12-506.11. — Workman's Compensation Records.
- South Carolina Code § 12-506.12. — Grievance Hearing Files.
Subarticle 7 Auditor
- South Carolina Code § 12-507.1. — Auditor's Tax Duplicates.
- South Carolina Code § 12-507.2. — Auditor's Tax Duplicates (Motor Vehicles).
- South Carolina Code § 12-507.3. — Tax Returns.
- South Carolina Code § 12-507.4. — Auditor's Conveyance Books.
- South Carolina Code § 12-507.5. — Vehicle Registration.
- South Carolina Code § 12-507.6. — List of Boat Owners.
- South Carolina Code § 12-507.7. — Abstracts of Duplicates.
- South Carolina Code § 12-507.8. — Abstracts of Real Property.
- South Carolina Code § 12-507.9. — Abstracts of Personal Property.
- South Carolina Code § 12-507.10. — Abstract of Additionals.
- South Carolina Code § 12-507.11. — Abstracts of Abatements.
- South Carolina Code § 12-507.12. — Abstracts of Penalties.
- South Carolina Code § 12-507.13. — Homestead Exemption Applications.
- South Carolina Code § 12-507.14. — Abatements.
- South Carolina Code § 12-507.15. — Abstracts of Annual Settlements.
- South Carolina Code § 12-507.16. — Affidavit and Notification of Sales of Motor Vehicles.
- South Carolina Code § 12-507.17. — Affidavit of Motor Vehicle High Mileage.
- South Carolina Code § 12-507.18. — Auditor's Monthly Reports.
- South Carolina Code § 12-507.19. — Business Personal Property Returns.
- South Carolina Code § 12-507.20. — Business Personal Property Assessment Records.
- South Carolina Code § 12-507.21. — Supplemental Tax Returns.
- South Carolina Code § 12-507.22. — Rollbacks.
- South Carolina Code § 12-507.23. — Homestead Exemption Records.
- South Carolina Code § 12-507.24. — Military Personnel Automobile Tax Exemptions.
- South Carolina Code § 12-507.25. — Mobile Home Records.
- South Carolina Code § 12-507.26. — Refunds.
- South Carolina Code § 12-507.27. — Property Tax Returns on Aircraft.
- South Carolina Code § 12-507.28. — List of Deceased County Residents.
- South Carolina Code § 12-507.29. — Address Changes.
- South Carolina Code § 12-507.30. — Vehicle Listing.
Subarticle 8 Treasurer
- South Carolina Code § 12-508.1. — Treasurer's Tax Duplicates.
- South Carolina Code § 12-508.2. — Treasurer's Tax Duplicates (Motor Vehicles).
- South Carolina Code § 12-508.3. — Tax Receipts.
- South Carolina Code § 12-508.4. — Abstract of Annual Settlements.
- South Carolina Code § 12-508.5. — Abstract of Personal Property.
- South Carolina Code § 12-508.6. — Abstract of Additionals.
- South Carolina Code § 12-508.7. — Abstract of Executions.
- South Carolina Code § 12-508.8. — Abstract of Nulla Bonas.
- South Carolina Code § 12-508.9. — Annual Budgets.
- South Carolina Code § 12-508.10. — Audit Reports.
- South Carolina Code § 12-508.11. — General Ledgers.
- South Carolina Code § 12-508.12. — General Cash Books.
- South Carolina Code § 12-508.13. — Banking Records.
- South Carolina Code § 12-508.14. — Receipt Books.
- South Carolina Code § 12-508.15. — Cancelled Bonds and Coupons.
- South Carolina Code § 12-508.16. — Homestead Exemption Applications.
- South Carolina Code § 12-508.17. — Abatements.
- South Carolina Code § 12-508.18. — Abstract of Delinquent Taxes.
- South Carolina Code § 12-508.19. — Abstract of Personal Property.
- South Carolina Code § 12-508.20. — Bankruptcy Files.
- South Carolina Code § 12-508.21. — Delinquent Tax Receipts.
- South Carolina Code § 12-508.22. — Nulla Bonas List.
- South Carolina Code § 12-508.23. — Claims.
- South Carolina Code § 12-508.24. — Daily Abstract of Property and Poll Tax Collected.
- South Carolina Code § 12-508.25. — Investment Records.
- South Carolina Code § 12-508.26. — Magistrate Reports of Fines and Fees.
- South Carolina Code § 12-508.27. — Rollbacks.
- South Carolina Code § 12-508.28. — Refund for Overpayment of Taxes.
- South Carolina Code § 12-508.29. — Vehicle Tax Collection Register.
Subarticle 9 Tax Collector
- South Carolina Code § 12-509.1. — Tax Execution Books.
- South Carolina Code § 12-509.2. — Delinquent Tax Sales Book.
- South Carolina Code § 12-509.3. — Abatement Lists.
- South Carolina Code § 12-509.4. — Delinquent Tax Digest.
- South Carolina Code § 12-509.5. — Nulla Bonas.
- South Carolina Code § 12-509.6. — Delinquent Tax Settlement Records.
Subarticle 10 Tax Assessor
- South Carolina Code § 12-510.1. — Property Record Cards.
- South Carolina Code § 12-510.2. — Aerial Photographs.
- South Carolina Code § 12-510.3. — Tax Maps.
- South Carolina Code § 12-510.4. — Soil Maps.
- South Carolina Code § 12-510.5. — Applications for Special Assessment on Agricultural Real Property.
- South Carolina Code § 12-510.6. — Appraisal Records.
- South Carolina Code § 12-510.7. — Property Transfer Records.
- South Carolina Code § 12-510.8. — Appeals of Assessment.
- South Carolina Code § 12-510.9. — Assessment Change.
- South Carolina Code § 12-510.10. — Notice of Classification, Appraisal, and Assesment.
- South Carolina Code § 12-510.11. — Rollbacks.
- South Carolina Code § 12-510.12. — Multiple Lot Discount Applications.
- South Carolina Code § 12-510.13. — Mobile Home Records.
Subarticle 11 Building/Planning & Development
- South Carolina Code § 12-511.1. — Plans and Specifications.
- South Carolina Code § 12-511.2. — Building Permits.
- South Carolina Code § 12-511.3. — Planning and Zoning Commission Minutes.
- South Carolina Code § 12-511.4. — Maps, Blueprints, and Drawings.
- South Carolina Code § 12-511.5. — Permits - Gas, Electrical, Mechanical, Plumbing.
- South Carolina Code § 12-511.6. — Sign Permits.
- South Carolina Code § 12-511.7. — Septic Tank Permits.
- South Carolina Code § 12-511.8. — Inspection Records.
- South Carolina Code § 12-511.9. — Subdivision Files.
- South Carolina Code § 12-511.10. — Zoning and Variance Materials.
Subarticle 12 Veterans Affairs
- South Carolina Code § 12-512.1. — Index to Veterans Files.
- South Carolina Code § 12-512.2. — Veterans Files.
Subarticle 13 Maintenance Garage/Fleet Maintance
- South Carolina Code § 12-513.1. — Maintenance and Repair Records.
- South Carolina Code § 12-513.2. — Fuel System Reports.
- South Carolina Code § 12-513.3. — Work Orders.
- South Carolina Code § 12-513.4. — County Vehicle Accident Files.
Subarticle 14 Library
- South Carolina Code § 12-514.1. — Library Board Meeting Minutes and Agendas.
- South Carolina Code § 12-514.2. — Patron List.
- South Carolina Code § 12-514.3. — Shelf List.
Subarticle 15 Emergency Services
- South Carolina Code § 12-515.1. — Patient Care Form.
- South Carolina Code § 12-515.2. — Dispatch Cards for 911 Emergency Calls.
- South Carolina Code § 12-515.3. — 911 Phone Logs.
- South Carolina Code § 12-515.4. — Radio Logs.
- South Carolina Code § 12-515.5. — EMS Accounts Receivable.
Subarticle 16 Animal Control
- South Carolina Code § 12-516.1. — Animal Complaint Forms.
- South Carolina Code § 12-516.2. — Animal Control Release Form.
- South Carolina Code § 12-516.3. — Adoption Agreement.
- South Carolina Code § 12-516.4. — Euthanasia Drug Usage.
- South Carolina Code § 12-516.5. — Animal Violation Ticket.
Subarticle 17 Voter Registration and Elections
- South Carolina Code § 12-517.1. — Ballots.
- South Carolina Code § 12-517.2. — Poll Managers Applications and Tests.
- South Carolina Code § 12-517.3. — Petitions and Petition Summary Sheets.
- South Carolina Code § 12-517.4. — Absentee Ballot Requests (Applications for Absentee Ballots).
- South Carolina Code § 12-517.5. — Election Material (Used).
- South Carolina Code § 12-517.6. — South Carolina Election Commission Voter List.
- South Carolina Code § 12-517.7. — Inactive Voter List (Outdated Voter List).
- South Carolina Code § 12-517.8. — Election Results.
- South Carolina Code § 12-517.9. — Federal Post Card Application and Registration.
- South Carolina Code § 12-517.10. — Political Maps.
- South Carolina Code § 12-517.11. — Computer Printout Tallies.
- South Carolina Code § 12-517.12. — Application to Register to Vote.
Subarticle 18 Coroner
- South Carolina Code § 12-518.1. — Index to Inquisitions.
- South Carolina Code § 12-518.2. — Inquisitions Records.
- South Carolina Code § 12-518.3. — Case Files.
Article 6 General Retention Schedules for Municipal Records
Introduction and General Matters
Subarticle 1 Administrative
- South Carolina Code § 12-601.1. — Deeds (Conveyances)
- South Carolina Code § 12-601.2. — Right of Ways
- South Carolina Code § 12-601.3. — Easements
- South Carolina Code § 12-601.4. — Annexation Files
- South Carolina Code § 12-601.5. — Cancelled Bonds and Coupons
- South Carolina Code § 12-601.6. — Grant Files
- South Carolina Code § 12-601.7. — Contracts
- South Carolina Code § 12-601.8. — Cemetery Records
- South Carolina Code § 12-601.9. — Fixed Assets Inventory File
- South Carolina Code § 12-601.10. — Maps and Blueprints
- South Carolina Code § 12-601.11. — Scrapbooks
- South Carolina Code § 12-601.12. — Historical File
- South Carolina Code § 12-601.13. — General Correspondence and Subject Files
- South Carolina Code § 12-601.14. — Election Records.
- South Carolina Code § 12-601.15. — Monthly Reports.
Subarticle 2 Building Inspections/Planning/Zoning
- South Carolina Code § 12-602.1. — Zoning Commission Minutes
- South Carolina Code § 12-602.2. — Planning Commission Minutes and Attachments
- South Carolina Code § 12-602.3. — Building Permits
- South Carolina Code § 12-602.4. — Building Permit Log
- South Carolina Code § 12-602.5. — Plans and Specifications
- South Carolina Code § 12-602.6. — Inspectors' File--Mechanical (Construction)
- South Carolina Code § 12-602.7. — Inspectors' File--Electrical (Construction)
- South Carolina Code § 12-602.8. — Inspectors' File--Gas Piping (Construction)
- South Carolina Code § 12-602.9. — Inspectors' File--Plumbing (Construction)
- South Carolina Code § 12-602.10. — Certificate of Occupancy.
- South Carolina Code § 12-602.11. — Subdivision Files.
- South Carolina Code § 12-602.12. — Subdivision Maps/Plats.
Subarticle 3 Business License
- South Carolina Code § 12-603.1. — Business License Applications
- South Carolina Code § 12-603.2. — Business Licenses
Subarticle 4 Council
- South Carolina Code § 12-604.1. — Council Meeting Recordings
- South Carolina Code § 12-604.2. — Council Minutes
- South Carolina Code § 12-604.3. — Agenda Packets
- South Carolina Code § 12-604.4. — Ordinances
- South Carolina Code § 12-604.5. — Resolutions
Subarticle 5 Finance
- South Carolina Code § 12-605.1. — Annual Budgets
- South Carolina Code § 12-605.2. — Budget Files
- South Carolina Code § 12-605.3. — Audits Reports
- South Carolina Code § 12-605.4. — General Ledgers
- South Carolina Code § 12-605.5. — Trial Balances
- South Carolina Code § 12-605.6. — Bids
- South Carolina Code § 12-605.7. — Requisitions
- South Carolina Code § 12-605.8. — Purchase Orders
- South Carolina Code § 12-605.9. — Accounts Payable Check Registers
- South Carolina Code § 12-605.10. — Paid Invoices
- South Carolina Code § 12-605.11. — Claims
- South Carolina Code § 12-605.12. — Banking Records
- South Carolina Code § 12-605.13. — Receipts (Receipt Carbons)
- South Carolina Code § 12-605.14. — Daily Cash Books
- South Carolina Code § 12-605.15. — Daily Collections Report
Subarticle 6 Fire
- South Carolina Code § 12-606.1. — Annual Report to State Fire Marshal
- South Carolina Code § 12-606.2. — Incident Report
- South Carolina Code § 12-606.3. — Fire Hose Record
- South Carolina Code § 12-606.4. — Fire Hydrant Testing Report
- South Carolina Code § 12-606.5. — Equipment Files
- South Carolina Code § 12-606.6. — Employee Volunteer/Training Records
- South Carolina Code § 12-606.7. — Arson Files.
- South Carolina Code § 12-606.8. — Fire Inspection Reports.
- South Carolina Code § 12-606.9. — Daily Logs.
- South Carolina Code § 12-606.10. — Volunteer Personnel Files.
Subarticle 7 Personnel
- South Carolina Code § 12-607.1. — State and Local Government Information Reports (EEO-4)
- South Carolina Code § 12-607.2. — Personnel Files (Active and Inactive)
- South Carolina Code § 12-607.3. — Application File (Not Hired)
- South Carolina Code § 12-607.4. — Log and Summary of Occupational Injuries and Illnesses
- South Carolina Code § 12-607.5. — Workers Compensation Records
- South Carolina Code § 12-607.6. — Grievance Hearing Files
- South Carolina Code § 12-607.7. — Payroll Register
- South Carolina Code § 12-607.8. — Payroll Check Registers
- South Carolina Code § 12-607.9. — South Carolina Retirement System Quarterly Report
- South Carolina Code § 12-607.10. — South Carolina Police Officer's Quarterly Retirement Reports
- South Carolina Code § 12-607.11. — Deduction Registers
- South Carolina Code § 12-607.12. — Individual Taxpayer Report of Withholdings (W-2 Forms)
- South Carolina Code § 12-607.13. — Time Cards
- South Carolina Code § 12-607.14. — Time Sheets
- South Carolina Code § 12-607.15. — Insurance Records.
- South Carolina Code § 12-607.16. — Sick and Annual Leave Records.
Subarticle 8 Police
- South Carolina Code § 12-608.1. — Criminal History Cards
- South Carolina Code § 12-608.2. — Criminal Histories
- South Carolina Code § 12-608.3. — Case Files
- South Carolina Code § 12-608.4. — Juvenile Files
- South Carolina Code § 12-608.5. — Radio/Telephone Logs
- South Carolina Code § 12-608.6. — Field Contact Cards
- South Carolina Code § 12-608.7. — Incident Reports
- South Carolina Code § 12-608.8. — Arrest Warrants
- South Carolina Code § 12-608.9. — Arrest Dockets
- South Carolina Code § 12-608.10. — Booking Reports
- South Carolina Code § 12-608.11. — Uniform Traffic Collision Reports (Accident Reports)
- South Carolina Code § 12-608.12. — Traffic Tickets
- South Carolina Code § 12-608.13. — Parking Tickets
- South Carolina Code § 12-608.14. — Officer's Daily Activity Report
- South Carolina Code § 12-608.15. — Breathalyzer Operator Test Report (BA Form)
- South Carolina Code § 12-608.16. — Receipts
- South Carolina Code § 12-608.17. — Abandoned Vehicles Files
- South Carolina Code § 12-608.18. — House Watch Patrol Check
- South Carolina Code § 12-608.19. — Personnel Training Files
- South Carolina Code § 12-608.20. — Requests For Services (Complaints).
Subarticle 9 Public Works
- South Carolina Code § 12-609.1. — Maps and Blueprints
- South Carolina Code § 12-609.2. — Encroachment Permits
- South Carolina Code § 12-609.3. — Maintenance Request Forms
- South Carolina Code § 12-609.4. — Work Orders
- South Carolina Code § 12-609.5. — Valve Records
- South Carolina Code § 12-609.6. — Vehicle Maintenance Report
- South Carolina Code § 12-609.7. — Vehicle Service File
Subarticle 10 Tax
- South Carolina Code § 12-610.1. — Tax Digests (Tax Duplicates)
- South Carolina Code § 12-610.2. — Tax Receipts
Subarticle 11 Utilities
- South Carolina Code § 12-611.1. — Utility Service Applications-Residence
- South Carolina Code § 12-611.2. — Utility Service Applications-Business
- South Carolina Code § 12-611.3. — Meter Books
- South Carolina Code § 12-611.4. — Utility Payment Stubs
- South Carolina Code § 12-611.5. — Utility Billing Register
- South Carolina Code § 12-611.6. — Delinquent Customer Files
- South Carolina Code § 12-611.7. — Work Orders
- South Carolina Code § 12-611.8. — Backflow Prevention Files.
- South Carolina Code § 12-611.9. — Bacteriological Files.
- South Carolina Code § 12-611.10. — Daily Operations Forms/Reports.
- South Carolina Code § 12-611.11. — Discharge Monitoring Reports.
Article 7 General Retention Schedule for State Financial Records
Introduction and General Matters
Subarticle 1 Accounting Records
- South Carolina Code § 12-701. — Reconciliations.
- South Carolina Code § 12-702. — Schedule of Federal Financial Assistance.
- South Carolina Code § 12-703. — Source Procurement Code.
- South Carolina Code § 12-704. — Trade-In Document File.
- South Carolina Code § 12-705. — Accounts Receivable Journal
- South Carolina Code § 12-706. — Appropriation Transfer
- South Carolina Code § 12-707. — Bank Deposits
- South Carolina Code § 12-708. — Budget Publications
- South Carolina Code § 12-709. — Budget Working Papers
- South Carolina Code § 12-710. — Cash Receipts File and Journal
- South Carolina Code § 12-711. — Chart of Accounts
- South Carolina Code § 12-712. — Contingency Check Register
- South Carolina Code § 12-713. — Detail Budget
- South Carolina Code § 12-714. — Disbursement Journal
- South Carolina Code § 12-715. — Disbursement Vouchers
- South Carolina Code § 12-716. — External Procedure Manuals
- South Carolina Code § 12-717. — General and Subsidiary Ledgers
- South Carolina Code § 12-718. — Generally Accepted Accounting Principles (GAAP) Closing Packages
- South Carolina Code § 12-719. — Generally Accepted Accounting Principles (GAAP) Reporting System Working Papers
- South Carolina Code § 12-720. — Information Technology (IT) Plans and Requests Files
- South Carolina Code § 12-721. — Insurance Polices Files
- South Carolina Code § 12-722. — Interdepartmental Transfer (IDT) Credit Invoices
- South Carolina Code § 12-723. — Interdepartmental Transfer (IDT) Vouchers
- South Carolina Code § 12-724. — Journal Vouchers
- South Carolina Code § 12-725. — Mail Receipts
- South Carolina Code § 12-726. — Purchase Orders/Requisitions
- South Carolina Code § 12-727. — Receipt Books
- South Carolina Code § 12-728. — Emergency Procurement File
- South Carolina Code § 12-729. — Small And Minority Business Reporting File
- South Carolina Code § 12-730. — State of South Carolina Comprehensive Annual Financial Report
- South Carolina Code § 12-731. — Statewide Accounting And Reporting System (STARS) Financial Reports
- South Carolina Code § 12-732. — Surplus Property Disposal Reports
- South Carolina Code § 12-733. — Transmittal Control Sheet
- South Carolina Code § 12-734. — Travel Vouchers
- South Carolina Code § 12-735. — Vehicle Files
- South Carolina Code § 12-736. — Vehicle Trip Logs
- South Carolina Code § 12-737. — Vendor Code Requests
- South Carolina Code § 12-738. — Vendor/Commodity Code Listing Books
- South Carolina Code § 12-739. — Warranties And Service Agreements
Subarticle 2 Payroll Records
- South Carolina Code § 12-740. — [Reserved].
- South Carolina Code § 12-741. — [Reserved].
- South Carolina Code § 12-742. — [Reserved].
- South Carolina Code § 12-743. — [Reserved].
- South Carolina Code § 12-744. — Electronic Funds Transfer Authorizations
- South Carolina Code § 12-745. — Employer Contribution Reports
- South Carolina Code § 12-746. — Health Dental And Optional Life Insurance Reports
- South Carolina Code § 12-747. — Payroll Adjustment Forms
- South Carolina Code § 12-748. — Payroll Check Register
- South Carolina Code § 12-749. — Payroll Deductions
- South Carolina Code § 12-750. — Payroll List By Section
- South Carolina Code § 12-751. — Payroll Register (Regular)
- South Carolina Code § 12-752. — Payroll Vouchers
- South Carolina Code § 12-753. — Payroll Warrant Register
- South Carolina Code § 12-754. — Projected Payroll Biweekly Totals By Accounting System Breakdown
- South Carolina Code § 12-755. — Social Security Reports (Unified Wage Reporting Plan By Unit)
- South Carolina Code § 12-756. — Standard Retirement System Quarterly and Monthly Reports
- South Carolina Code § 12-757. — Workers' Compensation Insurance Files
Article 8 General Retention Schedule for State Colleges and Universities
Introduction and General Matters
Subarticle 1 Trustee Board
- South Carolina Code § 12-801.1. — [Reserved].
- South Carolina Code § 12-801.2. — [Reserved].
- South Carolina Code § 12-801.3. — [Reserved].
- South Carolina Code § 12-801.4. — [Reserved].
- South Carolina Code § 12-801.5. — Trustee Board Meeting Minutes
Subarticle 2 President
- South Carolina Code § 12-802.1. — [Reserved].
- South Carolina Code § 12-802.2. — [Reserved].
- South Carolina Code § 12-802.3. — [Reserved].
- South Carolina Code § 12-802.4. — [Reserved].
- South Carolina Code § 12-802.5. — Administrative Correspondence.
- South Carolina Code § 12-802.6. — Administrative Files
- South Carolina Code § 12-802.7. — Meeting Minutes of President's Executive Staff.
- South Carolina Code § 12-802.8. — Resource Files.
Subarticle 3 Provosts and Vice Presidents
- South Carolina Code § 12-803.1. — [Reserved].
- South Carolina Code § 12-803.2. — [Reserved].
- South Carolina Code § 12-803.3. — [Reserved].
- South Carolina Code § 12-803.4. — [Reserved].
- South Carolina Code § 12-803.5. — Administrative Correspondence.
- South Carolina Code § 12-803.6. — Administrative Files.
Subarticle 4 Administrative
- South Carolina Code § 12-804.1. — [Reserved].
- South Carolina Code § 12-804.2. — [Reserved].
- South Carolina Code § 12-804.3. — [Reserved].
- South Carolina Code § 12-804.4. — [Reserved].
- South Carolina Code § 12-804.5. — Accreditation Reports.
- South Carolina Code § 12-804.6. — Meeting Minutes (Non-Executive Levels).
- South Carolina Code § 12-804.7. — Administrative Bulletins.
- South Carolina Code § 12-804.8. — Administrative Regulations.
- South Carolina Code § 12-804.9. — Annual Reports.
- South Carolina Code § 12-804.10. — Attorney General Opinions.
- South Carolina Code § 12-804.11. — Calendars.
- South Carolina Code § 12-804.12. — Central Supply Request.
- South Carolina Code § 12-804.13. — Committee Files.
- South Carolina Code § 12-804.14. — Computer Utilization Summaries.
- South Carolina Code § 12-804.15. — Conferences, Workshops, And Seminars File (College or University Sponsored).
- South Carolina Code § 12-804.16. — Deeds And Leases To College or University Property.
- South Carolina Code § 12-804.17. — Grant Files (Active and Inactive).
- South Carolina Code § 12-804.18. — General Correspondence and Reference File (Non Executive Levels).
- South Carolina Code § 12-804.19. — Information Technology Plans.
- South Carolina Code § 12-804.20. — Internal Management Policy and Procedure Files.
- South Carolina Code § 12-804.21. — Legislative Reference Files.
- South Carolina Code § 12-804.22. — Litigation Case Files.
- South Carolina Code § 12-804.23. — Mailing Lists.
- South Carolina Code § 12-804.24. — Management Information Reports.
- South Carolina Code § 12-804.25. — Motor Vehicle Insurance.
- South Carolina Code § 12-804.26. — Motor Vehicle Operations And Maintenance Files.
- South Carolina Code § 12-804.27. — Motor Vehicle Purchase File.
- South Carolina Code § 12-804.28. — Organizational Charts.
- South Carolina Code § 12-804.29. — Permanent Improvement Files.
- South Carolina Code § 12-804.30. — Photographs.
- South Carolina Code § 12-804.31. — Property Inventories.
- South Carolina Code § 12-804.32. — Public Relations File.
- South Carolina Code § 12-804.33. — Publications.
- South Carolina Code § 12-804.34. — Contracts.
- South Carolina Code § 12-804.35. — Records Management Files.
- South Carolina Code § 12-804.36. — Speeches.
- South Carolina Code § 12-804.37. — Surveys/Maps.
- South Carolina Code § 12-804.38. — Telephone Logs.
- South Carolina Code § 12-804.39. — Telephone Bills.
- South Carolina Code § 12-804.40. — Work Order Request File.
- South Carolina Code § 12-804.41. — Work Reports.
Subarticle 5 Personnel (Human Resource Management)
- South Carolina Code § 12-805.1. — [Reserved].
- South Carolina Code § 12-805.2. — [Reserved].
- South Carolina Code § 12-805.3. — [Reserved].
- South Carolina Code § 12-805.4. — [Reserved].
- South Carolina Code § 12-805.5. — [Reserved].
- South Carolina Code § 12-805.6. — Affirmative Action Plans and Progress Reports.
- South Carolina Code § 12-805.7. — Reserved.
- South Carolina Code § 12-805.8. — Dual Employment File.
- South Carolina Code § 12-805.9. — Employer Status Reports (Unemployment Compensation).
- South Carolina Code § 12-805.10. — Employment Applications (Not Hired).
- South Carolina Code § 12-805.11. — Employment Data Analysis by Sex and Race.
- South Carolina Code § 12-805.12. — Equal Employment Opportunity Report.
- South Carolina Code § 12-805.13. — Equal Employment Opportunity Reporting and Personnel Research Forms.
- South Carolina Code § 12-805.14. — Faculty Contracts (Full and Part Time).
- South Carolina Code § 12-805.15. — Grievance Files.
- South Carolina Code § 12-805.16. — Job Announcements (Vacancies).
- South Carolina Code § 12-805.17. — Job Classifications.
- South Carolina Code § 12-805.18. — Leave Records.
- South Carolina Code § 12-805.19. — Leave Slips.
- South Carolina Code § 12-805.20. — Log and Summary of Occupational Injuries and Illnesses.
- South Carolina Code § 12-805.21. — Personnel Administrative File.
- South Carolina Code § 12-805.22. — Personnel Files (Active & Terminated).
- South Carolina Code § 12-805.23. — Personnel Policies and Procedures.
- South Carolina Code § 12-805.24. — Statewide Personnel Information and Reporting System Files.
- South Carolina Code § 12-805.25. — Time and Attendance Records.
- South Carolina Code § 12-805.26. — Vacancies File.
Subarticle 6 Accounting
- South Carolina Code § 12-806.1. — [Reserved].
- South Carolina Code § 12-806.2. — [Reserved].
- South Carolina Code § 12-806.3. — [Reserved].
- South Carolina Code § 12-806.4. — [Reserved].
- South Carolina Code § 12-806.5. — Authorized Signature List.
- South Carolina Code § 12-806.6. — Bank Deposits and Cancelled Checks.
- South Carolina Code § 12-806.7. — Cash Receipts File and Journal (Computer and Non-computer generated records).
- South Carolina Code § 12-806.8. — Computer Output Reports From Accounting Financial Data Bases (Non-Permanent).
- South Carolina Code § 12-806.9. — Computer Output Reports From Accounting Financial Data Bases (Permanent).
- South Carolina Code § 12-806.10. — Disbursement Journal.
- South Carolina Code § 12-806.11. — Disbursement Vouchers.
- South Carolina Code § 12-806.12. — Financial Report (Annual).
- South Carolina Code § 12-806.13. — Interdepartmental Transfer (IDT) Credit Invoices.
- South Carolina Code § 12-806.14. — Interdepartmental Transfer (IDT) Vouchers.
- South Carolina Code § 12-806.15. — Mail Receipts.
- South Carolina Code § 12-806.16. — Non-Automated General and Subsidiary Ledgers (Permanent).
- South Carolina Code § 12-806.17. — Purchase Orders and Requisitions.
- South Carolina Code § 12-806.18. — Receipt Books.
- South Carolina Code § 12-806.19. — Small and Minority Business Reporting File (Active and Inactive).
- South Carolina Code § 12-806.20. — Surplus Property.
- South Carolina Code § 12-806.21. — Table Reports (Accounting).
- South Carolina Code § 12-806.22. — Travel Vouchers.
- South Carolina Code § 12-806.23. — Vehicle Trip Logs.
- South Carolina Code § 12-806.24. — Vendor Code Requests.
- South Carolina Code § 12-806.25. — Vendor/Commodity Code Listing Books.
- South Carolina Code § 12-806.26. — Warranties and Service Agreements.
- South Carolina Code § 12-806.27. — Journal Entries.
Subarticle 7 Payroll
- South Carolina Code § 12-807.1. — [Reserved].
- South Carolina Code § 12-807.2. — [Reserved].
- South Carolina Code § 12-807.3. — [Reserved].
- South Carolina Code § 12-807.4. — [Reserved].
- South Carolina Code § 12-807.5. — Computer Output Reports From Payroll Financial Data Bases (Non-Permanent).
- South Carolina Code § 12-807.6. — Computer Output Reports From Payroll Financial Data Bases (Permanent).
- South Carolina Code § 12-807.7. — Electronic Funds Transfer Authorizations.
- South Carolina Code § 12-807.8. — Employer Contribution Reports
- South Carolina Code § 12-807.9. — Health, Dental, And Optional Life Insurance Reports.
- South Carolina Code § 12-807.10. — Payroll Adjustment Forms.
- South Carolina Code § 12-807.11. — Savings Bond Deductions File.
- South Carolina Code § 12-807.12. — Table Reports (Payroll).
- South Carolina Code § 12-807.13. — Workers' Compensation Insurance Files.
- South Carolina Code § 12-807.14. — Employee Payroll Records.
- South Carolina Code § 12-807.15. — W-2 Form Wage and Tax Statement.
- South Carolina Code § 12-807.16. — Social Security Reports.
- South Carolina Code § 12-807.17. — Standard Retirement System Quarterly and Monthly Reports.
- South Carolina Code § 12-807.18. — Payroll Check Register.
- South Carolina Code § 12-807.19. — Payroll Register.
Subarticle 8 Internal Auditing
- South Carolina Code § 12-808.1. — [Reserved].
- South Carolina Code § 12-808.2. — [Reserved].
- South Carolina Code § 12-808.3. — [Reserved].
- South Carolina Code § 12-808.4. — [Reserved].
- South Carolina Code § 12-808.5. — Audit Report.
- South Carolina Code § 12-808.6. — Working Papers.
Subarticle 9 Student Affairs
- South Carolina Code § 12-809.1. — [Reserved].
- South Carolina Code § 12-809.2. — [Reserved].
- South Carolina Code § 12-809.3. — [Reserved].
- South Carolina Code § 12-809.4. — [Reserved].
- South Carolina Code § 12-809.5. — Continuing Education Student Records.
- South Carolina Code § 12-809.6. — Degree Applications.
- South Carolina Code § 12-809.7. — Grade Sheets/Reports.
- South Carolina Code § 12-809.8. — Official Transcripts (Graduate And Undergraduate).
- South Carolina Code § 12-809.9. — [Reserved].
- South Carolina Code § 12-809.10. — Scholarship And Other Institutional Financial Aid Program File.
- South Carolina Code § 12-809.11. — Student Financial Aid Records.
- South Carolina Code § 12-809.12. — Veterans' Files.
Subarticle 10 Academic Affairs
- South Carolina Code § 12-810.1. — [Reserved].
- South Carolina Code § 12-810.2. — [Reserved].
- South Carolina Code § 12-810.3. — [Reserved].
- South Carolina Code § 12-810.4. — [Reserved].
- South Carolina Code § 12-810.5. — Administrative File/Correspondence (Academic Deans and Department Chairmen)
- South Carolina Code § 12-810.6. — Meeting Minutes (Academic Deans and Department Chairmen).
- South Carolina Code § 12-810.7. — Photographs/Slides/Posters.
- South Carolina Code § 12-810.8. — Thesis And Dissertation File.
- South Carolina Code § 12-810.9. — Departmental Student Information Files.
- South Carolina Code § 12-810.10. — Recruitment Files.
- South Carolina Code § 12-810.11. — Student Evaluations of Instruction.
Subarticle 11 Athletic Department
- South Carolina Code § 12-811.1. — [Reserved].
- South Carolina Code § 12-811.2. — [Reserved].
- South Carolina Code § 12-811.3. — [Reserved].
- South Carolina Code § 12-811.4. — [Reserved].
- South Carolina Code § 12-811.5. — Concession/Lease Agreements.
- South Carolina Code § 12-811.6. — Equipment Files.
- South Carolina Code § 12-811.7. — Recruiting Files.
- South Carolina Code § 12-811.8. — Scrapbooks.
- South Carolina Code § 12-811.9. — Sports Information Files.
- South Carolina Code § 12-811.10. — Ticket Applications.
- South Carolina Code § 12-811.11. — Ticket Records.
- South Carolina Code § 12-811.12. — Training Room Medical Records (Active and Inactive).
Subarticle 12 Institutional Development and Research
- South Carolina Code § 12-812.1. — [Reserved].
- South Carolina Code § 12-812.2. — [Reserved].
- South Carolina Code § 12-812.3. — [Reserved].
- South Carolina Code § 12-812.4. — [Reserved].
- South Carolina Code § 12-812.5. — Appropriation Requests File.
- South Carolina Code § 12-812.6. — Foundation Files.
- South Carolina Code § 12-812.7. — Gift Files.
- South Carolina Code § 12-812.8. — Project Grant Awards And Contracts.
Subarticle 13 Library Services
- South Carolina Code § 12-813.1. — [Reserved].
- South Carolina Code § 12-813.2. — [Reserved].
- South Carolina Code § 12-813.3. — [Reserved].
- South Carolina Code § 12-813.4. — [Reserved].
- South Carolina Code § 12-813.5. — Interlibrary Loan Request Records (Processed and Unprocessed).
- South Carolina Code § 12-813.6. — Library Catalog (Books, Periodicals, and Other Publications).
- South Carolina Code § 12-813.7. — Library Fines and Fees.
- South Carolina Code § 12-813.8. — Newspaper and Manuscript Collection.
- South Carolina Code § 12-813.9. — Photo Duplication Request Forms.
- South Carolina Code § 12-813.10. — Request Cards.
Subarticle 14 Alumni Relations
- South Carolina Code § 12-814.1. — [Reserved].
- South Carolina Code § 12-814.2. — [Reserved].
- South Carolina Code § 12-814.3. — [Reserved].
- South Carolina Code § 12-814.4. — [Reserved].
- South Carolina Code § 12-814.5. — Alumni Fund Raising Files.
- South Carolina Code § 12-814.6. — Alumni Fund Reports.
- South Carolina Code § 12-814.7. — Alumni Files.
Subarticle 15 Career Placement and Planning
- South Carolina Code § 12-815.1. — [Reserved].
- South Carolina Code § 12-815.2. — [Reserved].
- South Carolina Code § 12-815.3. — [Reserved].
- South Carolina Code § 12-815.4. — [Reserved].
- South Carolina Code § 12-815.5. — Student Career Placement and Planning Files.
- South Carolina Code § 12-815.6. — Job Locator Service Files.
Subarticle 16 Residence Services
- South Carolina Code § 12-816.1. — [Reserved].
- South Carolina Code § 12-816.2. — [Reserved].
- South Carolina Code § 12-816.3. — [Reserved].
- South Carolina Code § 12-816.4. — [Reserved].
- South Carolina Code § 12-816.5. — Student Residence Files.
Subarticle 17 Health Services
- South Carolina Code § 12-817.1. — [Reserved].
- South Carolina Code § 12-817.2. — [Reserved].
- South Carolina Code § 12-817.3. — [Reserved].
- South Carolina Code § 12-817.4. — [Reserved].
- South Carolina Code § 12-817.5. — Health Records.
Subarticle 18 Purchasing and Auxiliary Services
- South Carolina Code § 12-818.1. — [Reserved].
- South Carolina Code § 12-818.2. — [Reserved].
- South Carolina Code § 12-818.3. — [Reserved].
- South Carolina Code § 12-818.4. — [Reserved].
- South Carolina Code § 12-818.5. — Sole Source Document Files.
- South Carolina Code § 12-818.6. — Trade-in Document Files.
- South Carolina Code § 12-818.7. — Emergency Procurement Files.
Subarticle 19 Public Safety
- South Carolina Code § 12-819.1. — [Reserved].
- South Carolina Code § 12-819.2. — [Reserved].
- South Carolina Code § 12-819.3. — [Reserved].
- South Carolina Code § 12-819.4. — [Reserved].
- South Carolina Code § 12-819.5. — Incident Reports.
- South Carolina Code § 12-819.6. — Parking Tickets.
- South Carolina Code § 12-819.7. — Parking Ticket Appeals.
- South Carolina Code § 12-819.8. — Shift Reports.
- South Carolina Code § 12-819.9. — Uniform Traffic Collision Reports (Accident Reports).
- South Carolina Code § 12-819.10. — Motor Vehicle Parking Registration File.
Article 9 General Retention Schedules for School Districts
Introduction and General Matters
Subarticle 1 Administrative
- South Carolina Code § 12-901.1. — School District Board Meeting Tapes.
- South Carolina Code § 12-901.2. — School Board Meeting Agenda Packets.
- South Carolina Code § 12-901.3. — School District Board Meeting Minutes.
- South Carolina Code § 12-901.4. — Committee Meeting Minutes.
- South Carolina Code § 12-901.5. — Deeds.
- South Carolina Code § 12-901.6. — Basic Education Data System Survey.
- South Carolina Code § 12-901.7. — Federal Project Files.
- South Carolina Code § 12-901.8. — General Correspondence And Subject Files.
- South Carolina Code § 12-901.9. — Blueprints and Maps of School Buildings.
- South Carolina Code § 12-901.10. — South Carolina High School League Student Eligibility Files.
- South Carolina Code § 12-901.11. — Media Center Records.
Subarticle 2 Finance
- South Carolina Code § 12-902.1. — General Ledgers (Superintendent's Ledgers).
- South Carolina Code § 12-902.2. — Chart of Accounts.
- South Carolina Code § 12-902.3. — Audit Reports.
- South Carolina Code § 12-902.4. — Annual Budgets.
- South Carolina Code § 12-902.5. — Record of General Obligation Bonds.
- South Carolina Code § 12-902.6. — Capital Project Records.
- South Carolina Code § 12-902.7. — Grant Files.
- South Carolina Code § 12-902.8. — Fixed Assets Inventory.
- South Carolina Code § 12-902.9. — Balance Sheet.
- South Carolina Code § 12-902.10. — Monthly Financial Reports.
- South Carolina Code § 12-902.11. — Interim Pupil Activity Audit Report.
- South Carolina Code § 12-902.12. — Budget Status By Location.
- South Carolina Code § 12-902.13. — Budget Transfers.
- South Carolina Code § 12-902.14. — Journal Entries.
- South Carolina Code § 12-902.15. — Expenditure Report.
- South Carolina Code § 12-902.16. — Banking Records.
- South Carolina Code § 12-902.17. — Paid Invoices.
- South Carolina Code § 12-902.18. — Purchase Orders.
- South Carolina Code § 12-902.19. — Accounts Payable Check Registers.
- South Carolina Code § 12-902.20. — Receipts (Receipt Books).
- South Carolina Code § 12-902.21. — Bid File.
- South Carolina Code § 12-902.22. — Certified Staff Listing.
- South Carolina Code § 12-902.23. — Ticket Sales for School Events.
- South Carolina Code § 12-902.24. — Uncollected Fees Documentation.
- South Carolina Code § 12-902.25. — Requisitions.
- South Carolina Code § 12-902.26. — General Budget Preparation Records.
- South Carolina Code § 12-902.27. — Work Orders.
Subarticle 3 Food Services
- South Carolina Code § 12-903.1. — School Lunch Applications.
- South Carolina Code § 12-903.2. — Food Service Report.
Subarticle 4 Payroll
- South Carolina Code § 12-904.1. — Payroll Register.
- South Carolina Code § 12-904.2. — Employee Earnings Records.
- South Carolina Code § 12-904.3. — Payroll Audit Reports--Employee.
- South Carolina Code § 12-904.4. — Supplemental Audit Report--Employee.
- South Carolina Code § 12-904.5. — Payroll Audit Report--Account.
- South Carolina Code § 12-904.6. — Supplemental Audit Report--Account.
- South Carolina Code § 12-904.7. — Payroll Retirement Files.
- South Carolina Code § 12-904.8. — Payroll Check Registers.
- South Carolina Code § 12-904.9. — Employee Withholding Certificates.
- South Carolina Code § 12-904.10. — W-2 Summarizations.
- South Carolina Code § 12-904.11. — Voluntary Deductions Summarizations.
- South Carolina Code § 12-904.12. — Direct Deposit Register.
Subarticle 5 Personnel
- South Carolina Code § 12-905.1. — State and Local Government Information Reports (EEO-5).
- South Carolina Code § 12-905.2. — Teacher Register/Certification.
- South Carolina Code § 12-905.3. — Application File (Not Hired).
- South Carolina Code § 12-905.4. — Personnel Files (Active and Inactive).
- South Carolina Code § 12-905.5. — Bus Driver Employment File.
- South Carolina Code § 12-905.6. — Substitute Teacher File (Hired and Not Hired).
- South Carolina Code § 12-905.7. — Assessment Of Performance In Teaching (APT).
- South Carolina Code § 12-905.8. — Teacher Incentive Program.
- South Carolina Code § 12-905.9. — Benefits Information.
- South Carolina Code § 12-905.10. — Notice of Elections.
- South Carolina Code § 12-905.11. — Time Sheets.
- South Carolina Code § 12-905.12. — Worker's Compensation Records.
- South Carolina Code § 12-905.13. — Hepatitis "B" Program/Blood Pathogens Training Files.
Subarticle 6 Students Records
- South Carolina Code § 12-906.1. — Cumulative Pupil Record File (Student Records).
- South Carolina Code § 12-906.2. — Special Education Records (Local School District Program Scholastic Records For Handicapped Students).
- South Carolina Code § 12-906.3. — Student Test Results.
- South Carolina Code § 12-906.4. — Individual Record Sheets.
- South Carolina Code § 12-906.5. — Pupil Record Cards.
- South Carolina Code § 12-906.6. — Teacher's Grade Books.
- South Carolina Code § 12-906.7. — Adult Education Pupil Records File.
- South Carolina Code § 12-906.8. — Student Schedules File.
- South Carolina Code § 12-906.9. — Homebound Files.
- South Carolina Code § 12-906.10. — Pupil Accounting and Support Documentation.
- South Carolina Code § 12-906.11. — Student Discipline, Suspension, and Expulsion Records.
- South Carolina Code § 12-906.12. — Teacher Lesson Plans.
- South Carolina Code § 12-906.13. — Student Truancy Records.
- South Carolina Code § 12-906.14. — Teacher's Student Attendance Record.
- South Carolina Code § 12-906.15. — Student Registration Materials.
- South Carolina Code § 12-906.16. — Reserve Officer Training Corps (ROTC) Records.
Article 10 Minimum Standards for Facilities Which House South Carolina Public Records
- South Carolina Code § 12-1000. — Purpose and Scope
- South Carolina Code § 12-1001. — Definitions and General Requirements
- South Carolina Code § 12-1002. — Required Minimum Standards for All Records Storage Facilities
- South Carolina Code § 12-1003. — Compliance Guidelines
Article 11 General Retention Schedule for Data Processing Records of State Agencies/Institutions
- South Carolina Code § 12-1100. — Introduction and General Matters; Application of Schedule.
- South Carolina Code § 12-1101 to 12-1104. — [Reserved].
- South Carolina Code § 12-1101 to 12-1104. — [Reserved].
- South Carolina Code § 12-1105. — Automated Program Listing/Source Code
- South Carolina Code § 12-1106. — Computer Run and Scheduling Requests
- South Carolina Code § 12-1107. — Computer System Test Files
- South Carolina Code § 12-1108. — Computer Usage Files
- South Carolina Code § 12-1109. — Data/Database Dictionary Reports
- South Carolina Code § 12-1110. — Data Processing Hardware Documentation
- South Carolina Code § 12-1111. — Data Processing Subject Files
- South Carolina Code § 12-1112. — Disaster Preparedness and Recovery Plans
- South Carolina Code § 12-1113. — Downloaded and Copied Data
- South Carolina Code § 12-1114. — Finding Aids (or Indexes)
- South Carolina Code § 12-1115. — Input/Source Documents
- South Carolina Code § 12-1116. — Inventories of Circuits
- South Carolina Code § 12-1117. — Network Site/Equipment Support Files
- South Carolina Code § 12-1118. — Print File
- South Carolina Code § 12-1119. — Records of Chargebacks to Data Processing Services Users
- South Carolina Code § 12-1120. — Security Backup File
- South Carolina Code § 12-1121. — Summary or Extracted Data Files
- South Carolina Code § 12-1122. — System Documentation (Non-Permanent Systems)
- South Carolina Code § 12-1123. — System Users Access Records
- South Carolina Code § 12-1124. — Technical Reformat File
Article 12 General Retention Schedule for Electronic Records Common to Most State Agencies/Institutions
- South Carolina Code § 12-1200. — Introduction and General Matters; Application of Schedule.
- South Carolina Code § 12-1201 to 12-1204. — [Reserved].
- South Carolina Code § 12-1201 to 12-1204. — [Reserved].
- South Carolina Code § 12-1205. — Electronic Versions of Records Scheduled for Destruction Under General Schedules
- South Carolina Code § 12-1206. — Electronic Versions of Records Scheduled for Destruction Under Approved Specific Retention Schedules
Disclaimer: These codes may not be the most recent version. South Carolina may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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