2009 Rhode Island Code
Title 42 - State Affairs and Government
CHAPTER 42-8.1 - State Archives
§ 42-8.1-17 - Duties of agencies.

SECTION 42-8.1-17

   § 42-8.1-17  Duties of agencies. – It shall be the duty of each agency of the state and political subdivision thereof to:

   (1) Cause to be made and preserved records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency and designed to furnish the information necessary to protect the legal rights of the government and of the persons directly affected by agency's activities;

   (2) Cooperate fully with the division in complying with the provisions of this chapter;

   (3) Establish and maintain an active and continuing program for the preservation of records of permanent legal or historical value and assist the division to implement the provisions of this chapter;

   (4) Establish necessary safeguards against the removal or loss of records. These safeguards shall include notification to all officials and employees of the agency that no records in the custody of the agency are to be alienated or destroyed except in accordance with the provisions of this chapter, §§ 38-1-10 and 38-3-6;

   (5) Designate an agency records officer who shall establish and operate an archives and records management program for the agency in cooperation with the division of state archives and the public records administration. This officer may also serve as the agency forms management representative as required by § 42-84-5.