2006 Ohio Revised Code - 126.21. Effective until 12-1-06.

§ 126.21. Accounting duties of director; petty cash accounts; annual state financial report; state payment card programs.
 

(A)  The director of budget and management shall do all of the following: 

(1) Keep all necessary accounting records; 

(2) Prescribe and maintain the accounting system of the state and establish appropriate accounting procedures and charts of accounts; 

(3) Establish procedures for the use of written, electronic, optical, or other communications media for approving payment vouchers; 

(4) Reconcile, in the case of any variation between the amount of any appropriation and the aggregate amount of items of the appropriation, with the advice and assistance of the state agency affected by it and the legislative service commission, totals so as to correspond in the aggregate with the total appropriation. In the case of a conflict between the item and the total of which it is a part, the item shall be considered the intended appropriation. 

(5) Evaluate on an ongoing basis and, if necessary, recommend improvements to the internal controls used in state agencies; 

(6) Authorize the establishment of petty cash accounts. The director of budget and management may withdraw approval for any petty cash account and require the officer in charge to return to the state treasury any unexpended balance shown by the officer's accounts to be on hand. Any officer who is issued a warrant for petty cash shall render a detailed account of the expenditures of the petty cash and shall report when requested the balance of petty cash on hand at any time. 

(7) Process orders, invoices, vouchers, claims, and payrolls and prepare financial reports and statements; 

(8) Perform extensions, reviews, and compliance checks prior to approving a payment as the director considers necessary; 

(9) Issue the official comprehensive annual financial report of the state. The report shall cover all funds of the state reporting entity and shall include basic financial statements and required supplementary information prepared in accordance with generally accepted accounting principles and other information as the director provides. All state agencies, authorities, institutions, offices, retirement systems, and other component units of the state reporting entity as determined by the director shall furnish the director whatever financial statements and other information the director requests for the report, in the form, at the times, covering the periods, and with the attestation the director prescribes. The information for state institutions of higher education, as defined in section 3345.011 [3345.01.1] of the Revised Code, shall be submitted to the director by the Ohio board of regents. The board shall establish a due date by which each such institution shall submit the information to the board, but no such date shall be later than one hundred twenty days after the end of the state fiscal year unless a later date is approved by the director. 

(B)  In addition to the director's duties under division (A) of this section, the director of budget and management may establish and administer one or more state payment card programs that permit or require state agencies to use a payment card to purchase equipment, materials, supplies, or services in accordance with guidelines issued by the director. The director may contract with one or more vendors to provide the payment cards and payment card services. State agencies may only participate in state payment card programs that the director establishes pursuant to this section. 
 

HISTORY: 141 v H 201 (Eff 7-1-85); 144 v H 298 (Eff 7-26-91); 145 v H 152 (Eff 7-1-93); 145 v H 715 (Eff 7-22-94); 147 v S 6 (Eff 6-20-97); 147 v H 215 (Eff 9-29-97); 148 v H 283 (Eff 9-29-99); 149 v H 94. Eff 9-5-2001.