2016 North Dakota Century Code Title 16.1 Elections Chapter 16.1-05 Election Officers
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CHAPTER 16.1-05
ELECTION OFFICERS
16.1-05-01. Election officers.
At each primary, general, and special statewide or legislative district election, and at county
elections, each polling place must have an election board in attendance. The election board
must consist of an election inspector and at least two election judges. Counties utilizing polling
places containing more than one precinct may choose to use one election board to supervise all
precincts even if the precincts are within different legislative districts so long as each district
chairman of each qualified political party is given the opportunity to have representation on the
election board if desired.
1. The election inspector must be selected in the following manner:
a. Except as provided in subdivision b, in all precincts established by the governing
body of an incorporated city pursuant to chapter 16.1-04, the governing body
shall appoint the election inspectors for those precincts and fill all vacancies
occurring in those offices.
b. In all multiprecinct polling locations containing both rural and city precincts, the
county auditor, with the approval of the majority of the board of county
commissioners, shall appoint the election inspectors and fill all vacancies
occurring in those offices. The selection must be made on the basis of the
inspector's knowledge of the election procedure.
c. The election inspector shall serve until a successor is named. If an inspector fails
to appear for any training session without excuse, the office is deemed vacant
and the auditor shall appoint an individual to fill the vacancy.
All appointments required to be made under this section must be made at least forty
days preceding an election.
2. The election judges must be appointed in the following manner:
a. Except as provided in subdivision b:
(1) The election judges for each polling place must be appointed in writing by
the district chairs representing the two parties that cast the largest number
of votes in the state at the last general election. In polling places in which
over one thousand votes are cast in any election, the county auditor may
request each district party chair to appoint an additional election judge.
(2) The district party chair shall notify the county auditor of the counties in which
the precincts are located of the appointment of the election judges at least
forty days before the primary, general, or special election. If this notice is not
received within the time specified in this section, the county auditor shall
appoint the judges. If the county auditor has exhausted all practicable
means to select judges from within the boundaries of the precincts within the
polling place and vacancies still remain, the county auditor may select
election judges who reside outside of the voting precinct but who reside
within the polling place's legislative districts. If vacancies still remain, the
county auditor may select election judges who reside outside of the
legislative districts but who reside within the county.
b. For special elections involving only no-party offices, the election official
responsible for the administration of the election with the approval of the majority
of the members of the applicable governing body shall appoint the election judges
for each polling location.
3. If at any time before or during an election, it appears to an election inspector, by the
affidavit of two or more qualified electors of the precinct, that any election judge is
disqualified under this chapter, the inspector shall remove that judge at once and shall
fill the vacancy by appointing a qualified individual of the same political party as that of
the judge removed. If the disqualified judge had taken the oath of office as prescribed
in this chapter, the inspector shall place the oath or affidavit before the state's attorney
of the county.
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4.
The election official responsible for the administration of the election, with the approval
of the majority of the members of the applicable governing body, shall appoint the poll
clerks for each polling place. However, no fewer than two poll clerks must be
appointed for each polling place. Poll clerks must be appointed based on their
knowledge of election matters, attention to detail, and on any necessary technical
knowledge.
16.1-05-02. Qualifications of members of the board of election - Oath of office.
1. a. Except as provided in subdivisions b and d, every member of the election board
and each poll clerk must be a qualified elector of a precinct within the polling
place boundaries in which the individual is assigned to work and must be eligible
to vote at the polling place to which the individual is assigned unless the county
auditor has exhausted all means to appoint election judges and clerks from within
the voting precinct under subsection 2 of section 16.1-05-01.
b. A student enrolled in a high school or college in this state who has attained the
age of sixteen is eligible to be appointed as a poll clerk if the student possesses
the following qualifications:
(1) Is a United States citizen or will be a citizen at the time of the election at
which the student will be serving as a member of an election board;
(2) Is a resident of this state and has resided in the precinct at least thirty days
before the election; and
(3) Is a student in good standing attending a secondary or higher education
institution.
c. A student appointed as a poll clerk may be excused from school attendance
during the hours that the student is serving as a poll clerk, including training
sessions, if the student submits a written request to be absent from school signed
and approved by the student's parent or guardian and by the school administrator
and a certification from the county auditor stating the hours during which the
student will serve. A student excused from school attendance under this
subdivision may not be recorded as being absent on any date for which the
excuse is operative. No more than two students may serve as poll clerks on an
election board.
d. An individual who has attained the age of sixteen and has graduated from high
school or obtained a general education degree from an accredited educational
institution is eligible to be appointed as a poll clerk if the individual meets the
qualifications of paragraphs 1 and 2 of subdivision b.
2. An individual may not serve as a member of the election board or as a poll clerk if the
individual:
a. Has anything of value bet or wagered on the result of an election.
b. Is a candidate in that election.
c. Is the husband, wife, father, mother, father-in-law, mother-in-law, son, daughter,
son-in-law, daughter-in-law, brother, or sister, whether by birth or marriage, of the
whole or the half-blood, of any candidate in that election.
3. Before assuming the duties, each member of the election board and each poll clerk
severally shall take and subscribe an oath in substantially the following form:
I do solemnly swear (or affirm as the case may be), that I will perform the duties
of inspector, judge, or clerk (as the case may be) according to law and to the best
of my ability, and that I will studiously endeavor to prevent fraud, deceit, and
abuse in conducting the same.
The oath may be taken before any officer authorized by law to administer oaths, and in
case no such officer is present at the opening of the polls, the inspector or election
judges shall administer the oath to each other and to the poll clerks. The individual
administering the oath shall cause an entry thereof to be made and subscribed by that
individual and prefixed to each pollbook.
4. An individual serving as a member of the election board, before each election, shall
attend a period of instruction conducted by the county auditor or the county auditor's
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5.
designated representative, provided that the period of instruction has been conducted
since the appointment of the election judges or election inspector.
If any member of the election board fails to appear at the hour appointed for the
opening of the polls, the remainder of the board shall select an individual to serve in
the absent individual's place. In filling a vacancy in the office of election judge, the
remainder of the board shall select an individual of the absent individual's political
party if such an individual is reasonably available. The office of election inspector or
clerk may be filled by any qualified individual without regard to political affiliation. If no
members of the election board appear at the hour appointed for opening the polls, the
qualified electors present shall call the county auditor, city auditor, or school business
manager, as appropriate, for instructions and then orally elect a board as nearly as
possible in conformity with this section.
16.1-05-03. Secretary of state and county auditors to distribute election information County auditor to provide instruction.
1. Not less than thirty days before any primary, general, or special election, the secretary
of state shall provide an instruction manual approved by the attorney general, which in
layman's terms presents in detail the responsibilities of each election official. The
secretary of state shall forward sufficient copies of this manual to each county auditor
who shall distribute the manuals to each member of all the election boards in the
county.
2. Before each primary and general election, each county auditor or the auditor's
designated representative shall conduct training sessions on election laws and
election procedures for election officials in the county and may conduct training
sessions before any special statewide or legislative district election. The session or
sessions must be conducted at such place or places throughout the county as the
county auditor determines to be necessary. Attendance at the session is mandatory for
members of the election board and for poll clerks. The county auditor shall notify the
members of the election boards, poll clerks, and the state's attorney of the time and
place of the session. The state's attorney shall attend all sessions to give advice on
election laws. The county auditor shall invite the district chairman in that county
representing any political party casting at least five percent of the total votes cast for
governor at the last election to attend the session at the chairman's own expense. On
the date of the course or courses, the county auditor may deliver to all election
inspectors at the meeting the official ballots and all other materials as provided in
chapter 16.1-06. Except as otherwise provided in this section, each person attending
the course or courses must be compensated as provided in section 16.1-05-05.
3. An election official, at the option of the county auditor, may be excused from attending
a third training session on election laws within a twelve-month period. If an election
official has attended a training session within the six months preceding a special
election, the election official must be compensated at the pay appropriate for those
having attended a training session, as provided in section 16.1-05-05, for that election.
16.1-05-04. Duties of the members of the election board during polling hours.
1. The election inspector shall supervise the conduct of the election to ensure all election
officials are properly performing their duties at the polling place. The election inspector
shall assign duties so as to equally and fairly include both parties represented on the
election board.
2. The election inspector shall assign ministerial duties to poll clerks, who shall carry out
the ministerial duties assigned by the election inspector.
3. The election inspector shall assign the poll clerks to perform the function of
maintaining the pollbook. The designated poll clerks shall maintain the pollbook. The
pollbook must contain the name and address of each individual voting at the precinct
and must be arranged in the form and manner prescribed by the secretary of state.
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5.
6.
Each member of the election board shall remain on the premises of the polling place
during the time the polls are open to prevent the occurrence of fraud, deceit, or other
irregularity in the conduct of the election.
All members of the election board shall distribute ballots and other election materials
to electors. An election judge from each party represented on the election board shall
give any assistance requested by electors in marking ballots or operating electronic
voting system devices.
Each member of the election board shall maintain order in the polling place.
16.1-05-05. Compensation of election officers.
The county auditors shall pay at least the state minimum wage to the relevant election
officials. Members of the election board and poll clerks who attend the training sessions
provided by section 16.1-05-03 must be paid at least the state minimum wage for the hours in
attendance in the session in addition to necessary expenses and mileage. State, county, or
other election officials who are required to incur expenses while performing duties in the election
process may be reimbursed only for their actual and necessary expenses and mileage in the
performance of those duties, in accordance with sections 11-10-15, 44-08-04, and 54-06-09.
Other persons performing election duties must also be paid for expenses and mileage in like
manner and amounts. Members of election boards who attend the training sessions provided by
section 16.1-05-03 must be paid at least twenty-five percent more than the state minimum wage
during the time spent in the performance of their election duties.
16.1-05-06. Challenging right to vote - Identification or affidavit required - Penalty for
false swearing - Optional poll checkers.
Repealed by S.L. 2013, ch. 167, § 8.
16.1-05-07. Poll clerks to check identification and verify eligibility - Poll clerks to
request, correct, and update incorrect information contained in the pollbook.
1. Before delivering a ballot to an individual according to section 16.1-13-22, the poll
clerks shall require the individual to show identification, which includes the individual's
residential address and date of birth. The valid forms of identification are:
a. A current driver's license or nondriver identification card issued by the department
of transportation;
b. An official form of identification issued by a tribal government;
c. A long-term care certificate prescribed by the secretary of state, if the individual
does not possess an official form of identification provided for under subdivision a
or b; or
d. For a uniformed service member or a qualifying family member temporarily
stationed away from the individual's residence in the state or a qualified elector
temporarily living outside the country, a current military identification card or
passport if the individual does not possess an official form of identification
provided for under subdivision a or b.
2. a. When verifying an individual's eligibility or when entering the name of an
individual into the pollbook, poll clerks shall request, correct, and update any
incorrect or incomplete information about an individual required to be included in
the pollbook generated from the central voter file.
b. If the individual's name is contained in the pollbook generated from the central
voter file, the poll clerks shall verify the individual's residential address and
mailing address, if different from the individual's residential address.
c. If the individual's name is not contained in the pollbook generated from the
central voter file but the individual is determined eligible to vote, the poll clerks
shall record the individual's name in the pollbook. The poll clerks shall request
and obtain any additional information for the individual required to be included in
the pollbook.
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3.
Poll clerks shall direct an individual who is attempting to vote in the incorrect precinct
or who does not meet the thirty-day residency requirement to the proper precinct and
voting location.
16.1-05-08. County auditor to provide election board members with precinct maps or
precinct finder.
The county auditor shall provide each precinct election board with an accurate precinct map
or precinct finder to assist the election board member in determining whether an address is
located in that precinct and for determining which precinct and polling location to which to direct
an individual who may be attempting to vote incorrectly in that precinct.
16.1-05-09. Election observers.
1. Election observers must be allowed uniform and nondiscriminatory access to all
stages of the election process, including the certification of election technologies, early
voting, absentee voting, voter appeals, vote tabulation, and recounts.
2. An election observer must wear a badge with the name of the individual and the name
of the organization the individual is representing. An election observer may not wear
any campaign material advocating voting for or against a candidate or for or against
any position on a question on the ballot. An election observer may not interfere with
any voter in the preparation or casting of the voter's ballot or hinder or prevent the
performance of the duties of any election official.
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