2014 New York Laws
LAB - Labor
Article 6 - (190 - 199-A) PAYMENT OF WAGES
195 - Notice and record-keeping requirements.

 195. Notice and record-keeping requirements. Every employer shall:
1.  (a) provide his or her employees, in writing in English and in the
  language identified by each employee as the  primary  language  of  such
  employee,  at  the  time  of  hiring,  a notice containing the following
  information: the rate or rates of pay and basis thereof, whether paid by
  the hour,  shift,  day,  week,  salary,  piece,  commission,  or  other;
  allowances,  if any, claimed as part of the minimum wage, including tip,
  meal, or lodging allowances; the  regular  pay  day  designated  by  the
  employer  in  accordance  with  section  one  hundred ninety-one of this
  article; the name of the employer; any "doing business as" names used by
  the employer; the physical address of  the  employer's  main  office  or
  principal  place  of  business,  and a mailing address if different; the
  telephone number of the employer; plus such  other  information  as  the
  commissioner  deems  material  and  necessary.  Each  time  the employer
  provides such notice to an employee, the employer shall obtain from  the
  employee  a  signed and dated written acknowledgement, in English and in
  the primary language of the employee, of receipt of this  notice,  which
  the   employer   shall   preserve  and  maintain  for  six  years.  Such
  acknowledgement shall include an affirmation by the  employee  that  the
  employee  accurately  identified  his  or  her  primary  language to the
  employer, and that the notice provided by the employer to such  employee
  pursuant  to  this  subdivision  was  in  the  language so identified or
  otherwise complied with paragraph (c) of  this  subdivision,  and  shall
  conform  to  any additional requirements established by the commissioner
  with regard to content and form. For all employees who  are  not  exempt
  from  overtime compensation as established in the commissioner's minimum
  wage orders or otherwise provided by New York state law  or  regulation,
  the notice must state the regular hourly rate and overtime rate of pay;
(b)  The  commissioner  shall  prepare  templates that comply with the
  requirements of paragraph (a) of this subdivision.  Each  such  template
  shall  be  dual-language, including English and one additional language.
  The commissioner shall  determine,  in  his  or  her  discretion,  which
  languages  to  provide  in addition to English, based on the size of the
  New York state population that speaks each language and any other factor
  that the commissioner shall deem relevant. All such templates  shall  be
  made  available  to  employers  in  such  manner  as  determined  by the
  commissioner;
(c) When an employee identifies as  his  or  her  primary  language  a
  language  for  which  a template is not available from the commissioner,
  the employer shall  comply  with  this  subdivision  by  providing  that
  employee an English-language notice or acknowledgment;
(d)  An employer shall not be penalized for errors or omissions in the
  non-English portions of any notice provided by the commissioner;
(e)  The  commissioner  shall  have  discretion  to  waive  or   alter
  requirements  of  paragraph  (a)  of this subdivision for temporary help
  firms as defined in section nine hundred sixteen of this chapter.
2. notify his or her employees  in  writing  of  any  changes  to  the
  information set forth in subdivision one of this section, at least seven
  calendar days prior to the time of such changes, unless such changes are
  reflected on the wage statement furnished in accordance with subdivision
  three of this section;
3. furnish each employee with a statement with every payment of wages,
  listing  the  following:  the  dates  of work covered by that payment of
  wages; name of employee; name of employer; address and phone  number  of
  employer;  rate  or  rates of pay and basis thereof, whether paid by the
  hour, shift, day, week,  salary,  piece,  commission,  or  other;  gross
  wages;  deductions;  allowances,  if any, claimed as part of the minimum
  wage; and net wages. For all employees who are not exempt from  overtime

  compensation as established in the commissioner's minimum wage orders or
  otherwise  provided  by  New York state law or regulation, the statement
  shall include the regular hourly rate or rates of pay; the overtime rate
  or  rates  of pay; the number of regular hours worked, and the number of
  overtime hours  worked.  For  all  employees  paid  a  piece  rate,  the
  statement  shall  include  the applicable piece rate or rates of pay and
  number of pieces completed at each piece rate. Upon the  request  of  an
  employee,  an  employer  shall  furnish an explanation in writing of how
  such wages were computed;
3-a. in  addition,  every  railroad  corporation  shall  furnish  each
  employee  with  a  statement with every payment of wages listing accrued
  total earnings and taxes to date and further furnish  said  employee  at
  the  same  time  with a separate listing of his daily wages and how they
  were computed;
4. establish, maintain and  preserve  for  not  less  than  six  years
  contemporaneous,  true,  and  accurate  payroll records showing for each
  week worked the hours worked;  the  rate  or  rates  of  pay  and  basis
  thereof,  whether  paid  by  the  hour, shift, day, week, salary, piece,
  commission, or other;  gross  wages;  deductions;  allowances,  if  any,
  claimed  as  part  of the minimum wage; and net wages for each employee.
  For all employees who are  not  exempt  from  overtime  compensation  as
  established  in  the  commissioner's  minimum  wage  orders or otherwise
  provided by New York state law or regulation, the payroll records  shall
  include  the  regular  hourly rate or rates of pay, the overtime rate or
  rates of pay, the number of regular hours  worked,  and  the  number  of
  overtime  hours worked. For all employees paid a piece rate, the payroll
  records shall include the applicable piece rate  or  rates  of  pay  and
  number of pieces completed at each piece rate;
5.  notify  his  employees  in  writing  or  by  publicly  posting the
  employer's policy on sick leave, vacation, personal leave, holidays  and
  hours.
6.  notify any employee terminated from employment, in writing, of the
  exact date of such termination as well as the exact date of cancellation
  of employee benefits connected with such termination. In no  case  shall
  notice of such termination be provided more than five working days after
  the  date  of  such  termination.  Failure  to  notify  an  employee  of
  cancellation of accident or health insurance subjects an employer to  an
  additional  penalty  pursuant  to  section two hundred seventeen of this
  chapter.