2012 New York Consolidated Laws
TAX - Tax
Article 29-A - (1280 - 1290) TAX ON MEDALLION TAXICAB TRIPS IN THE METROPOLITAN COMMUTER TRANSPORTATION DISTRICT
1286 - Records to be kept.

 
    §  1286.  Records  to  be  kept.  (a)  Every person liable for any tax
  imposed by this article shall keep:
    (1) records of every taxicab or HAIL vehicle trip originating  in  the
  city  and  of  all  amounts  paid, charged or due thereon and of the tax
  payable thereon, in such form as the commissioner may require;
    (2) a  true  and  complete  copy  of  every  contract,  agreement,  or
  arrangement  concerning  the  lease, rental, or license to use a taxicab
  for which the person is required to remit the tax on  trips  imposed  by
  this article on such person;
    (3)  a  true  and  complete  copy  of  every  contract,  agreement, or
  arrangement concerning the appointment of an agent;
    (4) a  true  and  complete  copy  of  every  contract,  agreement,  or
  arrangement  concerning  the  affiliation of a HAIL vehicle or of a HAIL
  vehicle owner or driver with a HAIL base;
    (5) true and complete copies of any records required to be kept by the
  TLC; and
    (6) such other records and information as the commissioner may require
  to perform his or her duties under this article.
    (b) Every person that has contracted with the city or TLC  to  provide
  services  to  the  city,  to the TLC, or to persons liable for tax under
  this article relating to taximeters, to administering taximeters  or  to
  information  obtained  from taximeters and every person that the TLC has
  authorized to obtain or  possess  information  generated  by  taximeters
  shall keep true and complete copies of all meter information.
    (c) The records required to be kept by this section shall be available
  for   inspection  and  examination  at  any  time  upon  demand  by  the
  commissioner or the commissioner's duly authorized agent or employee and
  shall be preserved  for  a  period  of  three  years,  except  that  the
  commissioner  may consent to their destruction within that period or may
  require that they be kept longer. Such records may be  kept  within  the
  meaning   of   this   section   when  reproduced  on  any  photographic,
  photostatic, microfilm,  micro-card,  miniature  photographic  or  other
  process  which actually reproduces the original record. If those records
  are maintained in an electronic format, they must be made available  and
  accessible to the commissioner in electronic format.