2010 New York Code
EXC - Executive
Article 6 - (90 - 144) DEPARTMENT OF STATE
93 - Custody of records.

§ 93. Custody  of  records.  1.  The secretary of state shall have the
  custody of all laws and concurrent resolutions of the  legislature,  all
  documents  issued  under  the  great  seal,  all  books, records, deeds,
  parchments, maps and papers deposited or kept in his or her office,  and
  shall properly arrange and preserve them.
    2.  The  records  in the custody of the secretary of state need not be
  retained in the form in which the record is  received  so  long  as  the
  technology  used  to  retain  such  record results in a permanent record
  which may be accurately reproduced  during  the  period  for  which  the
  record is required to be retained. The secretary of state may promulgate
  rules  and regulations relating to the use by the department of state of
  automatic data  processing,  telecommunications  and  other  information
  technologies  for  the  processing  of  records  for  retention  by  the
  department of state.