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2017 New Hampshire Revised Statutes
Title I - THE STATE AND ITS GOVERNMENT
Chapter 5 - DEPARTMENT OF STATE
Section 5:30 - Duties of Director.
Universal Citation: NH Rev Stat § 5:30 (2017)
5:30 Duties of Director. –
The director shall, with due regard for the functions of the agencies concerned, and subject to the approval of the secretary of state:
I. Establish standards, procedures, and techniques for effective management of state records.
II. Make continuing surveys of paperwork operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records.
III. Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal, or fiscal value to warrant their further keeping.
IV. Establish standards and formulate procedures for the transfer of records having permanent and historical value to the archives.
V. Require such reports from agencies as are required for the administration of the program.
VI. Provide guidance to municipal officials in the arrangement, description, conservation, preservation, and accessibility of municipal archives.
VII. Collect, arrange, transcribe, and cause to be printed such portions of the early state and provincial records as he may deem expedient in such style, form, and printed quality as he may determine.
VIII. Provide for the deposit at the records center of photo reproductions of unrecorded documents pertaining to the affairs of public importance of any town or division of the state prior to 1975 which are accompanied by an affidavit recording the source of the document.
IX. Require town officials having custody of town or parish records, plans, documents, or public papers from prior to the year 1910, to deposit the same at the archives for the purpose of being copied and indexed as specified in RSA 41:64.
X. Maintain a descriptive inventory and photographic reproduction collection of all portraits and artifacts that belong to the state.
XI. Maintain, publish, and edit documents which encourage the study of the history of New Hampshire and its constitution through its documented and artifactual heritage.
XII. Establish and maintain a central microfilming laboratory and establish micrographic standards for public records.
XIII. Determine which records deposited at the records center shall be microfilmed.
XIV. Determine the original records to be destroyed upon review and approval of the microfilm of such records.
I. Establish standards, procedures, and techniques for effective management of state records.
II. Make continuing surveys of paperwork operations and recommend improvements in current records management practices including the use of space, equipment, and supplies employed in creating, maintaining, storing, and servicing records.
III. Establish standards for the preparation of schedules providing for the retention of state records of continuing value and for the prompt and orderly disposal of state records no longer possessing sufficient administrative, legal, or fiscal value to warrant their further keeping.
IV. Establish standards and formulate procedures for the transfer of records having permanent and historical value to the archives.
V. Require such reports from agencies as are required for the administration of the program.
VI. Provide guidance to municipal officials in the arrangement, description, conservation, preservation, and accessibility of municipal archives.
VII. Collect, arrange, transcribe, and cause to be printed such portions of the early state and provincial records as he may deem expedient in such style, form, and printed quality as he may determine.
VIII. Provide for the deposit at the records center of photo reproductions of unrecorded documents pertaining to the affairs of public importance of any town or division of the state prior to 1975 which are accompanied by an affidavit recording the source of the document.
IX. Require town officials having custody of town or parish records, plans, documents, or public papers from prior to the year 1910, to deposit the same at the archives for the purpose of being copied and indexed as specified in RSA 41:64.
X. Maintain a descriptive inventory and photographic reproduction collection of all portraits and artifacts that belong to the state.
XI. Maintain, publish, and edit documents which encourage the study of the history of New Hampshire and its constitution through its documented and artifactual heritage.
XII. Establish and maintain a central microfilming laboratory and establish micrographic standards for public records.
XIII. Determine which records deposited at the records center shall be microfilmed.
XIV. Determine the original records to be destroyed upon review and approval of the microfilm of such records.
Source. 1987, 353:1. 1989, 65:2. 2006, 275:3, eff. June 15, 2006.
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