2014 Indiana Code TITLE 4. STATE OFFICES AND ADMINISTRATION ARTICLE 5. SECRETARY OF STATE CHAPTER 10. TECHNOLOGY ENHANCEMENT AND SERVICE IMPROVEMENT
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IC 4-5-10
Chapter 10.
Improvement
Technology
Enhancement
and
Service
IC 4-5-10-1
Purpose; public information system; business formation
Sec. 1. (a) As used in this section, "person" includes:
(1) an individual engaged in a trade or business; and
(2) a business entity or association described in IC 23.
(b) The office of technology established by IC 4-13.1-2-1 and the
secretary of state shall establish policies and procedures for
providing electronic and enhanced access under this chapter to create
and maintain uniform policies and procedures for electronic and
enhanced access by the public.
(c) The secretary of state, in collaboration with other state
agencies, including the department of workforce development and
the department of state revenue, shall develop and maintain an
Internet web site through which a person is able to submit
information simultaneously to the secretary of state and other state
agencies about the person's formation, existence, or other trade,
business, business entity, or association activities for the purpose of
complying with the requirements of state law, including requirements
concerning:
(1) pre-establishment;
(2) establishment;
(3) registration;
(4) reinstatement;
(5) licenses or permits;
(6) filings or reports; and
(7) transacting payments or refunds.
The secretary of state shall assign to each business entity registered
through the Internet web site a unique business identification
number. The secretary of state, the department of state revenue, the
department of workforce development, and other state agencies
sharing information on the Internet web site relating to a business
entity shall use the business entity's unique business identification
number.
(d) If the secretary of state requests assistance from a state agency
in the development and maintenance of the Internet web site
described in subsection (c), the state agency, including the
department of workforce development and the department of state
revenue, shall furnish the requested assistance. The assistance shall
be provided at no cost to the secretary of state.
(e) The secretary of state shall annually, on or before November
1, report to the legislative council about the progress of the Internet
web site described in subsection (c). The report must be made:
(1) in an electronic format submitted in accordance with
IC 5-14-6; and
(2) in person, if requested by the legislative council.
As added by P.L.260-1997(ss), SEC.38. Amended by P.L.177-2005,
SEC.3; P.L.114-2011, SEC.1; P.L.146-2014, SEC.1.
IC 4-5-10-2
Fees
Sec. 2. The secretary of state may:
(1) establish; and
(2) modify;
at any time fees to provide electronic and enhanced access to
information maintained by the secretary of state.
As added by P.L.260-1997(ss), SEC.38.
IC 4-5-10-3
Access to information through computer gateway
Sec. 3. Electronic and enhanced access to information shall be
provided through the computer gateway administered by the office
of technology established by IC 4-13.1-2-1.
As added by P.L.260-1997(ss), SEC.38. Amended by P.L.177-2005,
SEC.4.
IC 4-5-10-4
Applicability of IC 5-14-3 to records
Sec. 4. IC 5-14-3 shall apply to all records of a private party to an
agreement with the secretary of state under this chapter which are
directly related to the subject matter of the agreement.
As added by P.L.260-1997(ss), SEC.38.
IC 4-5-10-5
Electronic and enhanced access fund
Sec. 5. (a) The electronic and enhanced access fund is established
to do the following:
(1) Improve and enhance the technology necessary and
desirable to fulfill the duties of the secretary of state and state
agencies as provided in section 1 of this chapter.
(2) Improve service to customers of the secretary of state and
state agencies as provided in section 1 of this chapter.
(3) Provide the public electronic and other enhanced access to
information maintained by:
(A) the secretary of state under IC 23 or IC 26; and
(B) the secretary of state and state agencies as provided in
section 1 of this chapter.
(4) Allow the public to conduct business electronically with the
secretary of state and state agencies as provided in section 1 of
this chapter.
(5) Acquire and finance technology necessary or desirable to
accomplish the purposes stated in subdivisions (1) through (4),
including the purchase or lease of hardware, software, and other
appropriate goods and services.
The secretary of state may enter into one (1) or more agreements in
furtherance of the purposes of this chapter.
(b) The fund consists solely of the following:
(1) Electronic and enhanced access fees established and
collected by the secretary of state under section 2 of this
chapter.
(2) Other money specifically provided to the fund by law.
Fees collected by the secretary of state under IC 23 or IC 26 may not
be deposited into the fund.
(c) The secretary of state shall administer the fund.
(d) The expenses of administering the fund shall be paid from
money in the fund.
(e) Money in the fund at the end of a state fiscal year does not
revert to the state general fund.
(f) The secretary of state may use money in the fund to pay
expenses related to the purposes of the fund as set forth in section 5
of the chapter, to make payments under any agreement authorized by
subsection (a) or authorized by law and directly relating to the
purpose of the fund, and monies in the fund are continuously
appropriated for the purposes set forth in this chapter.
(g) Money in the fund not currently needed to meet the
obligations of the fund may be invested by either of the following:
(1) The treasurer of state in the same manner as other public
funds may be invested.
(2) A financial institution designated by trust agreement with
the secretary of state.
Interest that accrues from investment of money in the fund shall be
deposited into the fund.
As added by P.L.260-1997(ss), SEC.38. Amended by P.L.114-2011,
SEC.2.
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