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2005 Illinois 810 ILCS 5/      Uniform Commercial Code. Part 5 - Filing


      (810 ILCS 5/Art. 9 Pt. 5 heading)
PART 5. FILING

      (810 ILCS 5/Art. 9 Pt. 5 Sub. 1 heading)
SUBPART 1. FILING OFFICE; CONTENTS AND
EFFECTIVENESS OF FINANCING STATEMENT

    (810 ILCS 5/9‑501) (from Ch. 26, par. 9‑501)
    Sec. 9‑501. Filing office.
    (a) Filing offices. Except as otherwise provided in subsection (b), if the local law of this State governs perfection of a security interest or agricultural lien, the office in which to file a financing statement to perfect the security interest or agricultural lien is:
        (1) the office designated for the filing or
    
recording of a record of a mortgage on the related real property, if:
            (A) the collateral is as‑extracted collateral or
        
timber to be cut; or
            (B) the financing statement is filed as a
        
fixture filing and the collateral is goods that are or are to become fixtures; or
        (2) the office of the Secretary of State in all
    
other cases, including a case in which the collateral is goods that are or are to become fixtures and the financing statement is not filed as a fixture filing.
    (b) Filing office for transmitting utilities. The office in which to file a financing statement to perfect a security interest in collateral, including fixtures, of a transmitting utility is the office of the Secretary of State. The financing statement also constitutes a fixture filing as to the collateral indicated in the financing statement which is or is to become fixtures.
(Source: P.A. 91‑357, eff. 7‑29‑99; 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑502) (from Ch. 26, par. 9‑502)
    Sec. 9‑502. Contents of financing statement; record of mortgage as financing statement; time of filing financing statement.
    (a) Sufficiency of financing statement. Subject to subsection (b), a financing statement is sufficient only if it:
        (1) provides the name of the debtor;
        (2) provides the name of the secured party or a
    
representative of the secured party; and
        (3) indicates the collateral covered by the
    
financing statement.
    (b) Real‑property‑related financing statements. Except as otherwise provided in Section 9‑501(b), to be sufficient, a financing statement that covers as‑extracted collateral or timber to be cut, or which is filed as a fixture filing and covers goods that are or are to become fixtures, must satisfy subsection (a) and also:
        (1) indicate that it covers this type of collateral;
        (2) indicate that it is to be filed in the real
    
property records;
        (3) provide a description of the real property to
    
which the collateral is related sufficient to give constructive notice of a mortgage under the law of this State if the description were contained in a record of the mortgage of the real property; and
        (4) if the debtor does not have an interest of
    
record in the real property, provide the name of a record owner.
    (c) Record of mortgage as financing statement. A record of a mortgage is effective, from the date of recording, as a financing statement filed as a fixture filing or as a financing statement covering as‑extracted collateral or timber to be cut only if:
        (1) the record indicates the goods or accounts that
    
it covers;
        (2) the goods are or are to become fixtures related
    
to the real property described in the record or the collateral is related to the real property described in the record and is as‑extracted collateral or timber to be cut;
        (3) the record satisfies the requirements for a
    
financing statement in this Section other than an indication that it is to be filed in the real property records; and
        (4) the record is recorded.
    (d) Filing before security agreement or attachment. A financing statement may be filed before a security agreement is made or a security interest otherwise attaches.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑503) (from Ch. 26, par. 9‑503)
    Sec. 9‑503. Name of debtor and secured party.
    (a) Sufficiency of debtor's name. A financing statement sufficiently provides the name of the debtor:
        (1) if the debtor is a registered organization, only
    
if the financing statement provides the name of the debtor indicated on the public record of the debtor's jurisdiction of organization which shows the debtor to have been organized;
        (2) if the debtor is a decedent's estate, only if
    
the financing statement provides the name of the decedent and indicates that the debtor is an estate;
        (3) if the debtor is a trust or a trustee acting
    
with respect to property held in trust, only if the financing statement:
            (A) provides the name specified for the trust in
        
its organic documents or, if no name is specified, provides the name of the settlor and additional information sufficient to distinguish the debtor from other trusts having one or more of the same settlors; and
            (B) indicates, in the debtor's name or
        
otherwise, that the debtor is a trust or is a trustee acting with respect to property held in trust; and
        (4) in other cases:
            (A) if the debtor has a name, only if it
        
provides the individual or organizational name of the debtor; and
            (B) if the debtor does not have a name, only if
        
it provides the names of the partners, members, associates, or other persons comprising the debtor.
    (b) Additional debtor‑related information. A financing statement that provides the name of the debtor in accordance with subsection (a) is not rendered ineffective by the absence of:
        (1) a trade name or other name of the debtor; or
        (2) unless required under subsection (a)(4)(B),
    
names of partners, members, associates, or other persons comprising the debtor.
    (c) Debtor's trade name insufficient. A financing statement that provides only the debtor's trade name does not sufficiently provide the name of the debtor.
    (d) Representative capacity. Failure to indicate the representative capacity of a secured party or representative of a secured party does not affect the sufficiency of a financing statement.
    (e) Multiple debtors and secured parties. A financing statement may provide the name of more than one debtor and the name of more than one secured party.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑504) (from Ch. 26, par. 9‑504)
    Sec. 9‑504. Indication of collateral. A financing statement sufficiently indicates the collateral that it covers if the financing statement provides:
        (1) a description of the collateral pursuant to
    
Section 9‑108; or
        (2) an indication that the financing statement
    
covers all assets or all personal property.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑505) (from Ch. 26, par. 9‑505)
    Sec. 9‑505. Filing and compliance with other statutes and treaties for consignments, leases, other bailments, and other transactions.
    (a) Use of terms other than "debtor" and "secured party." A consignor, lessor, or other bailor of goods, a licensor, or a buyer of a payment intangible or promissory note may file a financing statement, or may comply with a statute or treaty described in Section 9‑311(a), using the terms "consignor", "consignee", "lessor", "lessee", "bailor", "bailee", "licensor", "licensee", "owner", "registered owner", "buyer", "seller", or words of similar import, instead of the terms "secured party" and "debtor".
    (b) Effect of financing statement under subsection (a). This part applies to the filing of a financing statement under subsection (a) and, as appropriate, to compliance that is equivalent to filing a financing statement under Section 9‑311(b), but the filing or compliance is not of itself a factor in determining whether the collateral secures an obligation. If it is determined for another reason that the collateral secures an obligation, a security interest held by the consignor, lessor, bailor, licensor, owner, or buyer which attaches to the collateral is perfected by the filing or compliance.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑506) (from Ch. 26, par. 9‑506)
    Sec. 9‑506. Effect of errors or omissions.
    (a) Minor errors and omissions. A financing statement substantially satisfying the requirements of this Part is effective, even if it has minor errors or omissions, unless the errors or omissions make the financing statement seriously misleading.
    (b) Financing statement seriously misleading. Except as otherwise provided in subsection (c), a financing statement that fails sufficiently to provide the name of the debtor in accordance with Section 9‑503(a) is seriously misleading.
    (c) Financing statement not seriously misleading. If a search of the records of the filing office under the debtor's correct name, using the filing office's standard search logic, if any, would disclose a financing statement that fails sufficiently to provide the name of the debtor in accordance with Section 9‑503(a), the name provided does not make the financing statement seriously misleading.
    (d) "Debtor's correct name." For purposes of Section 9‑508(b), the "debtor's correct name" in subsection (c) means the correct name of the new debtor.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑507) (from Ch. 26, par. 9‑507)
    Sec. 9‑507. Effect of certain events on effectiveness of financing statement.
    (a) Disposition. A filed financing statement remains effective with respect to collateral that is sold, exchanged, leased, licensed, or otherwise disposed of and in which a security interest or agricultural lien continues, even if the secured party knows of or consents to the disposition.
    (b) Information becoming seriously misleading. Except as otherwise provided in subsection (c) and Section 9‑508, a financing statement is not rendered ineffective if, after the financing statement is filed, the information provided in the financing statement becomes seriously misleading under Section 9‑506.
    (c) Change in debtor's name. If a debtor so changes its name that a filed financing statement becomes seriously misleading under Section 9‑506:
        (1) the financing statement is effective to perfect
    
a security interest in collateral acquired by the debtor before, or within four months after, the change; and
        (2) the financing statement is not effective to
    
perfect a security interest in collateral acquired by the debtor more than four months after the change, unless an amendment to the financing statement which renders the financing statement not seriously misleading is filed within four months after the change.
(Source: P.A. 90‑214, eff. 7‑25‑97; 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑508)
    Sec. 9‑508. Effectiveness of financing statement if new debtor becomes bound by security agreement.
    (a) Financing statement naming original debtor. Except as otherwise provided in this Section, a filed financing statement naming an original debtor is effective to perfect a security interest in collateral in which a new debtor has or acquires rights to the extent that the financing statement would have been effective had the original debtor acquired rights in the collateral.
    (b) Financing statement becoming seriously misleading. If the difference between the name of the original debtor and that of the new debtor causes a filed financing statement that is effective under subsection (a) to be seriously misleading under Section 9‑506:
        (1) the financing statement is effective to perfect
    
a security interest in collateral acquired by the new debtor before, and within four months after, the new debtor becomes bound under Section 9‑203(d); and
        (2) the financing statement is not effective to
    
perfect a security interest in collateral acquired by the new debtor more than four months after the new debtor becomes bound under Section 9‑203(d) unless an initial financing statement providing the name of the new debtor is filed before the expiration of that time.
    (c) When Section not applicable. This Section does not apply to collateral as to which a filed financing statement remains effective against the new debtor under Section 9‑507(a).
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑509)
    Sec. 9‑509. Persons entitled to file a record.
    (a) Person entitled to file record. A person may file an initial financing statement, amendment that adds collateral covered by a financing statement, or amendment that adds a debtor to a financing statement only if:
        (1) the debtor authorizes the filing in an
    
authenticated record or pursuant to subsection (b) or (c); or
        (2) the person holds an agricultural lien that has
    
become effective at the time of filing and the financing statement covers only collateral in which the person holds an agricultural lien.
    (b) Security agreement as authorization. By authenticating or becoming bound as debtor by a security agreement, a debtor or new debtor authorizes the filing of an initial financing statement, and an amendment, covering:
        (1) the collateral described in the security
    
agreement; and
        (2) property that becomes collateral under Section
    
9‑315(a)(2), whether or not the security agreement expressly covers proceeds.
    (c) Acquisition of collateral as authorization. By acquiring collateral in which a security interest or agricultural lien continues under Section 9‑315(a)(1), a debtor authorizes the filing of an initial financing statement, and an amendment, covering the collateral and property that becomes collateral under Section 9‑315(a)(2).
    (d) Person entitled to file certain amendments. A person may file an amendment other than an amendment that adds collateral covered by a financing statement or an amendment that adds a debtor to a financing statement only if:
        (1) the secured party of record authorizes the
    
filing; or
        (2) the amendment is a termination statement for a
    
financing statement as to which the secured party of record has failed to file or send a termination statement as required by Section 9‑513(a) or (c), the debtor authorizes the filing, and the termination statement indicates that the debtor authorized it to be filed.
    (e) Multiple secured parties of record. If there is more than one secured party of record for a financing statement, each secured party of record may authorize the filing of an amendment under subsection (d).
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑510)
    Sec. 9‑510. Effectiveness of filed record.
    (a) Filed record effective if authorized. A filed record is effective only to the extent that it was filed by a person that may file it under Section 9‑509.
    (b) Authorization by one secured party of record. A record authorized by one secured party of record does not affect the financing statement with respect to another secured party of record.
    (c) Continuation statement not timely filed. A continuation statement that is not filed within the six‑month period prescribed by Section 9‑515(d) is ineffective.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑511)
    Sec. 9‑511. Secured party of record.
    (a) Secured party of record. A secured party of record with respect to a financing statement is a person whose name is provided as the name of the secured party or a representative of the secured party in an initial financing statement that has been filed. If an initial financing statement is filed under Section 9‑514(a), the assignee named in the initial financing statement is the secured party of record with respect to the financing statement.
    (b) Amendment naming secured party of record. If an amendment of a financing statement which provides the name of a person as a secured party or a representative of a secured party is filed, the person named in the amendment is a secured party of record. If an amendment is filed under Section 9‑514(b), the assignee named in the amendment is a secured party of record.
    (c) Amendment deleting secured party of record. A person remains a secured party of record until the filing of an amendment of the financing statement which deletes the person.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑512)
    Sec. 9‑512. Amendment of financing statement.
    (a) Amendment of information in financing statement. Subject to Section 9‑509, a person may add or delete collateral covered by, continue or terminate the effectiveness of, or, subject to subsection (e), otherwise amend the information provided in, a financing statement by filing an amendment that:
        (1) identifies, by its file number, the initial
    
financing statement to which the amendment relates; and
        (2) if the amendment relates to an initial financing
    
statement filed or recorded in a filing office described in Section 9‑501(a)(1), provides the date and time that the initial financing statement was filed and the information specified in Section 9‑502(b).
    (b) Period of effectiveness not affected. Except as otherwise provided in Section 9‑515, the filing of an amendment does not extend the period of effectiveness of the financing statement.
    (c) Effectiveness of amendment adding collateral. A financing statement that is amended by an amendment that adds collateral is effective as to the added collateral only from the date of the filing of the amendment.
    (d) Effectiveness of amendment adding debtor. A financing statement that is amended by an amendment that adds a debtor is effective as to the added debtor only from the date of the filing of the amendment.
    (e) Certain amendments ineffective. An amendment is ineffective to the extent it:
        (1) purports to delete all debtors and fails to
    
provide the name of a debtor to be covered by the financing statement; or
        (2) purports to delete all secured parties of record
    
and fails to provide the name of a new secured party of record.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑513)
    Sec. 9‑513. Termination statement.
    (a) Consumer goods. A secured party shall cause the secured party of record for a financing statement to file a termination statement for the financing statement if the financing statement covers consumer goods and:
        (1) there is no obligation secured by the collateral
    
covered by the financing statement and no commitment to make an advance, incur an obligation, or otherwise give value; or
        (2) the debtor did not authorize the filing of the
    
initial financing statement.
    (b) Time for compliance with subsection (a). To comply with subsection (a), a secured party shall cause the secured party of record to file the termination statement:
        (1) within one month after there is no obligation
    
secured by the collateral covered by the financing statement and no commitment to make an advance, incur an obligation, or otherwise give value; or
        (2) if earlier, within 20 days after the secured
    
party receives an authenticated demand from a debtor.
    (c) Other collateral. In cases not governed by subsection (a), within 20 days after a secured party receives an authenticated demand from a debtor, the secured party shall cause the secured party of record for a financing statement to send to the debtor a termination statement for the financing statement or file the termination statement in the filing office if:
        (1) except in the case of a financing statement
    
covering accounts or chattel paper that has been sold or goods that are the subject of a consignment, there is no obligation secured by the collateral covered by the financing statement and no commitment to make an advance, incur an obligation, or otherwise give value;
        (2) the financing statement covers accounts or
    
chattel paper that has been sold but as to which the account debtor or other person obligated has discharged its obligation;
        (3) the financing statement covers goods that were
    
the subject of a consignment to the debtor but are not in the debtor's possession; or
        (4) the debtor did not authorize the filing of the
    
initial financing statement.
    (d) Effect of filing termination statement. Except as otherwise provided in Section 9‑510, upon the filing of a termination statement with the filing office, the financing statement to which the termination statement relates ceases to be effective. Except as otherwise provided in Section 9‑510, for purposes of Sections 9‑519(g), 9‑522(a), and 9‑523(c) the filing with the filing office of a termination statement relating to a financing statement that indicates that the debtor is a transmitting utility also causes the effectiveness of the financing statement to lapse.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑514)
    Sec. 9‑514. Assignment of powers of secured party of record.
    (a) Assignment reflected on initial financing statement. Except as otherwise provided in subsection (c), an initial financing statement may reflect an assignment of all of the secured party's power to authorize an amendment to the financing statement by providing the name and mailing address of the assignee as the name and address of the secured party.
    (b) Assignment of filed financing statement. Except as otherwise provided in subsection (c), a secured party of record may assign of record all or part of its power to authorize an amendment to a financing statement by filing in the filing office an amendment of the financing statement which:
        (1) identifies, by its file number, the initial
    
financing statement to which it relates;
        (2) provides the name of the assignor; and
        (3) provides the name and mailing address of the
    
assignee.
    (c) Assignment of record of mortgage. An assignment of record of a security interest in a fixture covered by a record of a mortgage which is effective as a financing statement filed as a fixture filing under Section 9‑502(c) may be made only by an assignment of record of the mortgage in the manner provided by law of this State other than the Uniform Commercial Code.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑515)
    Sec. 9‑515. Duration and effectiveness of financing statement; effect of lapsed financing statement.
    (a) Five‑year effectiveness. Except as otherwise provided in subsections (b), (e), (f), and (g), a filed financing statement is effective for a period of five years after the date of filing.
    (b) Public‑finance or manufactured‑home transaction. Except as otherwise provided in subsections (e), (f), and (g), an initial financing statement filed in connection with a public‑finance transaction or manufactured‑home transaction is effective for a period of 30 years after the date of filing if it indicates that it is filed in connection with a public‑finance transaction or manufactured‑home transaction.
    (c) Lapse and continuation of financing statement. The effectiveness of a filed financing statement lapses on the expiration of the period of its effectiveness unless before the lapse a continuation statement is filed pursuant to subsection (d). Upon lapse, a financing statement ceases to be effective and any security interest or agricultural lien that was perfected by the financing statement becomes unperfected, unless the security interest is perfected otherwise. If the security interest or agricultural lien becomes unperfected upon lapse, it is deemed never to have been perfected as against a purchaser of the collateral for value.
    (d) When continuation statement may be filed. A continuation statement may be filed only within six months before the expiration of the five‑year period specified in subsection (a) or the 30‑year period specified in subsection (b), whichever is applicable.
    (e) Effect of filing continuation statement. Except as otherwise provided in Section 9‑510, upon timely filing of a continuation statement, the effectiveness of the initial financing statement continues for a period of five years commencing on the day on which the financing statement would have become ineffective in the absence of the filing. Upon the expiration of the five‑year period, the financing statement lapses in the same manner as provided in subsection (c), unless, before the lapse, another continuation statement is filed pursuant to subsection (d). Succeeding continuation statements may be filed in the same manner to continue the effectiveness of the initial financing statement.
    (f) Transmitting utility financing statement. If a debtor is a transmitting utility and a filed financing statement so indicates, the financing statement is effective until a termination statement is filed.
    (g) Record of mortgage as financing statement. A record of a mortgage that is effective as a financing statement filed as a fixture filing under Section 9‑502(c) remains effective as a financing statement filed as a fixture filing until the mortgage is released or satisfied of record or its effectiveness otherwise terminates as to the real property.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑516)
    Sec. 9‑516. What constitutes filing; effectiveness of filing.
    (a) What constitutes filing. Except as otherwise provided in subsection (b), communication of a record to a filing office and tender of the filing fee or acceptance of the record by the filing office constitutes filing.
    (b) Refusal to accept record; filing does not occur. Filing does not occur with respect to a record that a filing office refuses to accept because:
        (1) the record is not communicated by a method or
    
medium of communication authorized by the filing office;
        (2) an amount equal to or greater than the
    
applicable filing fee is not tendered;
        (3) the filing office is unable to index the record
    
because:
            (A) in the case of an initial financing
        
statement, the record does not provide a name for the debtor;
            (B) in the case of an amendment or correction
        
statement, the record:
                (i) does not identify the initial financing
            
statement as required by Section 9‑512 or 9‑518, as applicable; or
                (ii) identifies an initial financing
            
statement whose effectiveness has lapsed under Section 9‑515;
            (C) in the case of an initial financing
        
statement that provides the name of a debtor identified as an individual or an amendment that provides a name of a debtor identified as an individual which was not previously provided in the financing statement to which the record relates, the record does not identify the debtor's last name; or
            (D) in the case of a record filed or recorded in
        
the filing office described in Section 9‑501(a)(1), the record does not provide a sufficient description of the real property to which it relates;
        (4) in the case of an initial financing statement or
    
an amendment that adds a secured party of record, the record does not provide a name and mailing address for the secured party of record;
        (5) in the case of an initial financing statement or
    
an amendment that provides a name of a debtor which was not previously provided in the financing statement to which the amendment relates, the record does not:
            (A) provide a mailing address for the debtor;
            (B) indicate whether the debtor is an individual
        
or an organization; or
            (C) if the financing statement indicates that
        
the debtor is an organization, provide:
                (i) a type of organization for the debtor;
                (ii) a jurisdiction of organization for the
            
debtor; or
                (iii) an organizational identification
            
number for the debtor or indicate that the debtor has none;
        (6) in the case of an assignment reflected in an
    
initial financing statement under Section 9‑514(a) or an amendment filed under Section 9‑514(b), the record does not provide a name and mailing address for the assignee; or
        (7) in the case of a continuation statement, the
    
record is not filed within the six‑month period prescribed by Section 9‑515(d).
    (c) Rules applicable to subsection (b). For purposes of subsection (b):
        (1) a record does not provide information if the
    
filing office is unable to read or decipher the information; and
        (2) a record that does not indicate that it is an
    
amendment or identify an initial financing statement to which it relates, as required by Section 9‑512, 9‑514, or 9‑518, is an initial financing statement.
    (d) Refusal to accept record; record effective as filed record. A record that is communicated to the filing office with tender of the filing fee, but which the filing office refuses to accept for a reason other than one set forth in subsection (b), is effective as a filed record except as against a purchaser of the collateral which gives value in reasonable reliance upon the absence of the record from the files.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑517)
    Sec. 9‑517. Effect of indexing errors. The failure of the filing office to index a record correctly does not affect the effectiveness of the filed record.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑518)
    Sec. 9‑518. Claim concerning inaccurate or wrongfully filed record.
    (a) Correction statement. A person may file in the filing office a correction statement with respect to a record indexed there under the person's name if the person believes that the record is inaccurate or was wrongfully filed.
    (b) Sufficiency of correction statement. A correction statement must:
        (1) identify the record to which it relates by:
            (A) the file number assigned to the initial
        
financing statement to which the record relates; and
            (B) if the correction statement relates to a
        
record filed or recorded in a filing office described in Section 9‑501(a)(1), the date and time that the initial financing statement was filed and the information specified in Section 9‑502(b);
        (2) indicate that it is a correction statement; and
        (3) provide the basis for the person's belief that
    
the record is inaccurate and indicate the manner in which the person believes the record should be amended to cure any inaccuracy or provide the basis for the person's belief that the record was wrongfully filed.
    (c) Record not affected by correction statement. The filing of a correction statement does not affect the effectiveness of an initial financing statement or other filed record.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

      (810 ILCS 5/Art. 9 Pt. 5 Sub. 2 heading)
SUBPART 2. DUTIES AND OPERATION OF FILING OFFICE

    (810 ILCS 5/9‑519)
    Sec. 9‑519. Numbering, maintaining, and indexing records; communicating information provided in records.
    (a) Filing office duties. For each record filed in a filing office, the filing office shall:
        (1) assign a unique number to the filed record;
        (2) create a record, which may be electronic,
    
microfilm, or otherwise, that bears the number assigned to the filed record and the date and time of filing;
        (3) maintain the filed record for public inspection;
    
and
        (4) index the filed record in accordance with
    
subsections (c), (d), and (e).
    (b) File number. A file number assigned after January 1, 2002, must include a digit that:
        (1) is mathematically derived from or related to the
    
other digits of the file number; and
        (2) aids the filing office in determining whether a
    
number communicated as the file number includes a single‑digit or transpositional error.
    (c) Indexing: general. Except as otherwise provided in subsections (d) and (e), the filing office shall:
        (1) index an initial financing statement according
    
to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and
        (2) index a record that provides a name of a debtor
    
which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.
    (d) Indexing: real‑property‑related financing statement. If a financing statement is filed as a fixture filing or covers as‑extracted collateral or timber to be cut, it must be filed for record and the filing office shall index it:
        (1) under the names of the debtor and of each owner
    
of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and
        (2) to the extent that the law of this State
    
provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described.
    (e) Indexing: real‑property‑related assignment. If a financing statement is filed as a fixture filing or covers as‑extracted collateral or timber to be cut, the filing office shall index an assignment filed under Section 9‑514(a) or an amendment filed under Section 9‑514(b):
        (1) under the name of the assignor as grantor; and
        (2) to the extent that the law of this State
    
provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.
    (f) Retrieval and association capability. The filing office shall maintain a capability:
        (1) to retrieve a record by the name of the debtor
    
and by the file number assigned to the initial financing statement to which the record relates; and
        (2) to associate and retrieve with one another an
    
initial financing statement and each filed record relating to the initial financing statement.
    (g) Removal of debtor's name. The filing office may not remove a debtor's name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under Section 9‑515 with respect to all secured parties of record.
    (h) Timeliness of filing office performance. The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing‑office rule, but not later than two business days after the filing office receives the record in question.
    (i) Inapplicability to real‑property‑related filing office. Subsections (b) and (h) do not apply to a filing office described in Section 9‑501(a)(1).
    (j) Unless a statute on disposition of public records provides otherwise, if the filing officer has an electronic, microfilm, or other image record to be maintained of the financing statement, continuation statement, statement of assignment, statement of release, termination statement, or any other related document, he or she may remove and destroy the original paper submission.
(Source: P.A. 91‑893, eff. 7‑1‑01; 92‑33, eff. 7‑1‑01.)

    (810 ILCS 5/9‑520)
    Sec. 9‑520. Acceptance and refusal to accept record.
    (a) Mandatory refusal to accept record. A filing office shall refuse to accept a record for filing for a reason set forth in Section 9‑516(b) and may refuse to accept a record for filing only for a reason set forth in Section 9‑516(b).
    (b) Communication concerning refusal. If a filing office refuses to accept a record for filing, it shall communicate to the person that presented the record the fact of and reason for the refusal and the date and time the record would have been filed had the filing office accepted it. The communication must be made at the time and in the manner prescribed by filing‑office rule, but in the case of a filing office described in Section 9‑501(a)(2), in no event more than two business days after the filing office receives the record.
    (c) When filed financing statement effective. A filed financing statement satisfying Section 9‑502(a) and (b) is effective, even if the filing office is required to refuse to accept it for filing under subsection (a). However, Section 9‑338 applies to a filed financing statement providing information described in Section 9‑516(b)(5) which is incorrect at the time the financing statement is filed.
    (d) Separate application to multiple debtors. If a record communicated to a filing office provides information that relates to more than one debtor, this Part applies as to each debtor separately.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑521)
    Sec. 9‑521. Uniform form of written financing statement and amendment.
    (a) Initial financing statement form. A filing office that accepts written records may not refuse to accept a written initial financing statement in the form and format set forth in the final official text of the 1999 revisions to Article 9 of the Uniform Commercial Code promulgated by the American Law Institute and the National Conference of Commissioners on Uniform State Laws, except for a reason set forth in Section 9‑516(b).
    (b) Amendment form. A filing office that accepts written records may not refuse to accept a written record in the form and format set forth in the final official text of the 1999 revisions to Article 9 of the Uniform Commercial Code promulgated by the American Law Institute and the National Conference of Commissioners on Uniform State Laws, except for a reason set forth in Section 9‑516(b).
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑522)
    Sec. 9‑522. Maintenance and destruction of records.
    (a) Post‑lapse maintenance and retrieval of information. The filing office shall maintain a record of the information provided in a filed financing statement for at least one year after the effectiveness of the financing statement has lapsed under Section 9‑515 with respect to all secured parties of record. The record must be retrievable by using the name of the debtor and:
        (1) if the record was filed in the filing office
    
described in Section 9‑501(a)(1), by using the file number assigned to the initial financing statement to which the record relates and the date and time that the record was filed or recorded; or
        (2) if the record was filed in the filing office
    
described in Section 9‑501(a)(2), by using the file number assigned to the initial financing statement to which the record relates.
    (b) Destruction of written records. Except to the extent that a statute governing disposition of public records provides otherwise, the filing office immediately may destroy any written record evidencing a financing statement. However, if the filing office destroys a written record, it shall maintain another record of the financing statement which complies with subsection (a).
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑523)
    Sec. 9‑523. Information from filing office; sale or license of records.
    (a) Acknowledgment of filing written record. If a person that files a written record requests an acknowledgment of the filing, the filing office shall send to the person an image of the record showing the number assigned to the record pursuant to Section 9‑519(a)(1) and the date and time of the filing of the record. However, if the person furnishes a copy of the record to the filing office, the filing office may instead:
        (1) note upon the copy the number assigned to the
    
record pursuant to Section 9‑519(a)(1) and the date and time of the filing of the record; and
        (2) send the copy to the person.
    (b) Acknowledgment of filing other record. If a person files a record other than a written record, the filing office shall communicate to the person an acknowledgment that provides:
        (1) the information in the record;
        (2) the number assigned to the record pursuant to
    
Section 9‑519(a)(1); and
        (3) the date and time of the filing of the record.
    (c) Communication of requested information. The filing office shall communicate or otherwise make available in a record the following information to any person that requests it:
        (1) whether there is on file on a date and time
    
specified by the filing office, but not a date earlier than three business days before the filing office receives the request, any financing statement that:
            (A) designates a particular debtor or, if the
        
request so states, designates a particular debtor at the address specified in the request;
            (B) has not lapsed under Section 9‑515 with
        
respect to all secured parties of record; and
            (C) if the request so states, has lapsed under
        
Section 9‑515 and a record of which is maintained by the filing office under Section 9‑522(a);
        (2) the date and time of filing of each financing
    
statement; and
        (3) the information provided in each financing
    
statement.
    (d) Medium for communicating information. In complying with its duty under subsection (c), the filing office may communicate information in any medium. However, if requested, the filing office shall communicate information by issuing a record that can be admitted into evidence in the courts of this State without extrinsic evidence of its authenticity.
    (e) Timeliness of filing office performance. The filing office shall perform the acts required by subsections (a) through (d) at the time and in the manner prescribed by filing‑office rule, but in the case of a filing office described in Section 9‑501(a)(2), not later than two business days after the filing office receives the request.
    (f) Public availability of records. At least weekly, the Secretary of State shall offer to sell or license to the public on a nonexclusive basis, in bulk, copies of all records filed in it under this Part, in every medium from time to time available to the filing office.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑524)
    Sec. 9‑524. Delay by filing office. Delay by the filing office beyond a time limit prescribed by this Part is excused if:
        (1) the delay is caused by interruption of
    
communication or computer facilities, war, emergency conditions, failure of equipment, or other circumstances beyond control of the filing office; and
        (2) the filing office exercises reasonable diligence
    
under the circumstances.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑525)
    Sec. 9‑525. Fees.
    (a) Initial financing statement or other record: general rule. Except as otherwise provided in subsection (e), the fee for filing and indexing a record under this Part, other than an initial financing statement of the kind described in subsection (b), is:
        (1) $20 if the record is communicated in writing and
    
consists of one or two pages;
        (2) $20 if the record is communicated in writing and
    
consists of more than two pages; and
        (3) $20 if the record is communicated by another
    
medium authorized by filing‑office rule.
    (b) Initial financing statement: public‑finance and manufactured‑housing transactions. Except as otherwise provided in subsection (e), the fee for filing and indexing an initial financing statement of the following kind is:
        (1) $20 if the financing statement indicates that it
    
is filed in connection with a public‑finance transaction;
        (2) $20 if the financing statement indicates that it
    
is filed in connection with a manufactured‑home transaction.
    (c) Number of names. The number of names required to be indexed does not affect the amount of the fee in subsections (a) and (b).
    (d) Response to information request. The fee for responding to a request for information from the filing office, including for issuing a certificate showing communicating whether there is on file any financing statement naming a particular debtor, is:
        (1) $10 if the request is communicated in writing;
    
and
        (2) $10 if the request is communicated by another
    
medium authorized by filing‑office rule.
    (e) Record of mortgage. This Section does not require a fee with respect to a record of a mortgage which is effective as a financing statement filed as a fixture filing or as a financing statement covering as‑extracted collateral or timber to be cut under Section 9‑502(c). However, the recording and satisfaction fees that otherwise would be applicable to the record of the mortgage apply.
    (f) Of the total money collected for each filing with the Secretary of State of an original financing statement, amended statement, continuation, or assignment, or for a release of collateral, $12 of the filing fee shall be paid into the Secretary of State Special Services Fund. The remaining $8 shall be deposited into the General Revenue Fund in the State treasury.
(Source: P.A. 93‑990, eff. 8‑23‑04.)

    (810 ILCS 5/9‑526)
    Sec. 9‑526. Filing‑office rules.
    (a) Adoption of filing‑office rules. The Secretary of State shall adopt and publish rules to implement this Article. The filing‑office rules must be:
        (1) consistent with this Article; and
        (2) adopted and published in accordance with the
    
Illinois Administrative Procedure Act.
    (b) Harmonization of rules. To keep the filing‑office rules and practices of the filing office in harmony with the rules and practices of filing offices in other jurisdictions that enact substantially this Part, and to keep the technology used by the filing office compatible with the technology used by filing offices in other jurisdictions that enact substantially this Part, the Secretary of State, so far as is consistent with the purposes, policies, and provisions of this Article, in adopting, amending, and repealing filing‑office rules, shall:
        (1) consult with filing offices in other
    
jurisdictions that enact substantially this Part; and
        (2) consult the most recent version of the Model
    
Rules promulgated by the International Association of Corporate Administrators or any successor organization; and
        (3) take into consideration the rules and practices
    
of, and the technology used by, filing offices in other jurisdictions that enact substantially this Part.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑527)
    Sec. 9‑527. Duty to report. The Secretary of State shall report annually to the Governor and Legislature on the operation of the filing office. The report must contain a statement of the extent to which:
        (1) the filing‑office rules are not in harmony with
    
the rules of filing offices in other jurisdictions that enact substantially this Part and the reasons for these variations; and
        (2) the filing‑office rules are not in harmony with
    
the most recent version of the Model Rules promulgated by the International Association of Corporate Administrators, or any successor organization, and the reasons for these variations.
(Source: P.A. 91‑893, eff. 7‑1‑01.)

    (810 ILCS 5/9‑528)
    Sec. 9‑528. Liability of filing officer. Neither the filing officer nor any of the filing officer's employees or agents shall be subject to personal liability by reason of any error or omission in the performance of any duty under this Article except in the case of willful and wanton conduct.
(Source: P.A. 92‑33, eff. 7‑1‑01.)

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