2005 Idaho Code - 50-909 — RETENTION OF CITY RECORDS USING PHOTOGRAPHIC AND DIGITAL MEDIA

                                  TITLE  50
                            MUNICIPAL CORPORATIONS
                                  CHAPTER 9
                      ORDINANCES -- CITY CODE -- RECORDS
    50-909.  RETENTION OF CITY RECORDS USING PHOTOGRAPHIC AND DIGITAL MEDIA.
(1)  A city officer may reproduce and retain documents in a photographic,
digital or other nonpaper medium. The medium in which a document is retained
shall accurately reproduce the document in paper form during the period for
which the document must be retained and shall preclude unauthorized alteration
of the document.
    (2)  If the medium chosen for retention is photographic, all film used
must meet the quality standards of the American national standards institute
(ANSI).
    (3)  If the medium chosen for retention is digital, the medium must
provide for reproduction on paper at a resolution of at least two hundred
(200) dots per inch.
    (4)  A document retained by the city in any form or medium permitted under
this section shall be deemed an original public record for all purposes. A
reproduction or copy of such a document, certified by the city clerk, shall be
deemed to be a transcript or certified copy of the original and shall be
admissible before any court or administrative hearing.
    (5)  Once a paper document is retained in a nonpaper medium as authorized
by this section, the original paper document may be disposed of or returned to
the sender, except in the case of "permanent" records, as defined in section
50-907, Idaho Code. Paper originals of permanent records shall be retained by
the city in perpetuity, or may be transferred to the Idaho state historical
society's permanent records repository upon resolution of the city council.
    (6)  Whenever any record is reproduced by photographic or digital process
as herein provided, it shall be made in duplicate, and the custodian thereof
shall place one (1) copy in a fire-resistant vault, or off-site storage
facility, and he shall retain the other copy in his office with suitable
equipment for displaying such record at not less than original size and for
making copies of the record.