2020 Colorado Revised Statutes
Title 6 - Consumer And Commercial Affairs
Article 16. Colorado Charitable Solicitations Act
Section 6-16-109. Records - accounts.

(1) During each solicitation campaign, a paid solicitor shall create and maintain, for not less than two years after the completion of such campaign, the following records:

1. Copies of all written confirmations or any standardized written confirmations provided pursuant to section 6-16-105;

2. The name and residence address of each employee, agent, or other person involved inthe solicitation as is on record at the time of such solicitation;

3. The locations and account numbers of all bank or other financial institution accountsinto which the paid solicitor has deposited receipts from the solicitation;

4. Records indicating the quantity of donated tickets or sponsorships, as described insection 6-16-107, which were actually used or received by donees or beneficiaries;

5. A complete record and accounting of the receipts and disbursements of funds derivedfrom any solicitation campaign. Said record and accounting shall clearly identify any person or organization to whom or to which any part of such funds are transferred and shall describe with specificity the purpose for which any expenditure is made and the amount of each expenditure. Funds spent directly for any charitable purpose or transferred to any charitable organization as represented in the solicitations shall be clearly delineated as such.

6. All written records relating to pitches, sales approaches, or disclosures used duringany solicitation campaign and all instructions provided to paid solicitors concerning the content or solicitations;

7. All contracts or agreements made with charitable organizations or other representedbeneficiaries of solicitations; and

8. For each contribution, records indicating the name and address of the contributor, theamount of the contribution if monetary, and the date of the contribution, together with the name of the individual paid solicitor who solicited the contribution.

2. Any person involved in solicitations who claims an exemption from the definition ofpaid solicitor in section 6-16-103 (7) shall maintain records of ruling letters and other communications from the internal revenue service regarding tax-exempt status. Failure to produce such records on written demand of the district attorney pursuant to section 6-16-111 (1)(e) shall give rise to a rebuttable presumption that the person does not have a ruling letter granting tax-exempt status pursuant to 26 U.S.C. sec. 501 (c)(3).

3. Repealed.

Source: L. 88: Entire article added, p. 356, § 1, effective July 1. L. 89: IP(1), (1)(a),

(1)(d), (1)(f), (1)(g), (2), and (3) amended and (1)(h) added, p. 366, § 6, effective July 1. L.

2001: (3) repealed, p. 1247, § 6, effective May 9, 2002.