2006 Alabama Code - Section 41-4-110 — Established; functions and duties; contracts for stationery, printing, paper and fuel.

(a) There shall be in the Department of Finance the division of purchasing. The functions and duties of the division of purchasing shall be as follows:

(1) To purchase all personal property, except alcoholic beverages, which shall be purchased by the Alcoholic Beverage Control Board and except as otherwise provided by law, for the state and each department, board, bureau, commission, agency, office and institution thereof.

(2) To make and supervise the execution of all contracts and leases for the use or acquisition of any personal property unless otherwise provided by law.

(3) To fix standards of quality and quantity and to develop standard specifications for all personal property acquired by the state or any department, board, bureau, commission, agency, office or institution thereof.

(4) To maintain records as to prices and sources of supply of such personal property, such records to be open to the inspection of any state, county, municipal or other public officer or employee charged with the duty of acquiring any such property or article for his department, board, bureau, commission, agency, office, institution, county, municipal corporation or local public body.

(5) To manage, supervise and control all printing and binding for the state and for each department, board, bureau, commission, agency, office and institution thereof and the distribution of all printed matter and to make and supervise the execution of all contracts with respect thereto, unless otherwise provided by law.

(6) To require the periodic reporting of all purchases of furniture, fixtures, supplies, material, equipment and other personal property, except printing, and all contracts and leases for the use or acquisition thereof by or for counties, the purchase, contract or lease price of which is $100.00 or more, and to require information in connection therewith, to prescribe forms and fix the time for submitting such reports, and, when requested by any county, municipal corporation and other local public body (including any board of education) to make such purchases, contracts or leases for it. It shall be the duty of every county to make such report on forms furnished by the Department of Finance, whenever requested so to do, but not more than once every 30 days.

(7) To perform such other functions and duties of the Department of Finance as may from time to time be assigned by the Director of Finance.

(b) As long as the constitution so requires, all stationery, printing, paper and fuel used in the legislative and other departments of the government shall be furnished, and the printing, binding and distribution of the laws, journals, departmental reports and all other printing, binding and repairing and furnishing the halls and rooms used for the meetings of the Legislature and its committees shall be performed under contract, to be given to the lowest responsible bidder below a maximum price, under such regulations as have been or may be prescribed by law and as may be promulgated by the Director of Finance. No member or officer of any department of the government shall be in any way interested in such contracts, and all such contracts shall be subject to the approval of the Governor, the Auditor and the Treasurer. All contracts not required to be approved by a named officer or officers by the Constitution shall be subject to the approval of the Director of Finance, who may, however, provide for the automatic approval thereof by compliance with the general rules or regulations promulgated by him.

(Acts 1939, No. 112, p. 144; Code 1940, T. 55, §108; Acts 1989, No. 89-947, p. 1866, §1.)