State ex rel. Data Trace Info. Servs., LLC. v. Cuyahoga County Fiscal Officer
Annotate this CaseThis was an action for a writ of mandamus to compel Respondent, the Cuyahoga County fiscal officer, to provide to Relators, private companies that store and index electronic images of records and officials representing those companies, copies of electronic images of all documents recorded in the Cuyahoga County Recorder's Office for two months in 2010, to provide those copies based on their actual cost rather than $2 per electronic image of each page, and to amend the office's public-records policy to comply with the law. The Supreme Court (1) granted the writ to compel the fiscal officer to provide the requested electronic copies at actual cost, as the requested electronic images constituted records subject to disclosure under the Public Records Act and Relators were entitled to copies of those records at actual cost rather than at the higher statutory charge for photocopying documents; and (2) denied the writ insofar as it sought to amend public policy, as the policy it sought to amend was no longer effective and the county's existing public-records policy did not violate the requirement to charge the actual cost of the records.
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