C. C. et al v. New York City Department of Education, No. 1:2020cv01915 - Document 29 (S.D.N.Y. 2020)
Court Description: SETTLEMENT CONFERENCE SCHEDULING ORDER granting 28 Motion to Adjourn Conference. Plaintiff's Letter-Motion requesting an adjournment of the January 21, 2021 settlement conference (ECF No. 28) is GRANTED and the settlement conference is ADJOURNED to Thursday, March 4, 2021 at 10:00 am on the Court's conference line. The parties are directed to call the Court's conference line at 866-390-1828; access code: 380-9799, at the scheduled time. The Clerk of Court is resp ectfully directed to close ECF No. 28 and to set this conference as a settlement conference even though it will take place by telephone. SO ORDERED.. (Signed by Magistrate Judge Sarah L Cave on 12/29/2020) Settlement Conference set for 3/4/2021 at 10:00 AM before Magistrate Judge Sarah L Cave. (ks)
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C. C. et al v. New York City Department of Education Doc. 29 Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 1 of 6 UNITED STATES DISTRICT COURT SOUTHERN DISTRICT OF NEW YORK C.C., individually and on behalf of D.A., a child with a disability, Plaintiff, CIVIL ACTION NO.: 20 Civ. 1915 (GBD) (SLC) -v- NEW YORK CITY DEPARTMENT OF EDUCATION, SETTLEMENT CONFERENCE SCHEDULING ORDER Defendant. SARAH L. CAVE, United States Magistrate Judge. Plaintiff’s Letter-Motion requesting an adjournment of the January 21, 2021 settlement conference (ECF No. 28) is GRANTED and the settlement conference is ADJOURNED to Thursday, March 4, 2021 at 10:00 am on the Court’s conference line. The parties are directed to call the Court’s conference line at 866-390-1828; access code: 380-9799, at the scheduled time. The Court will conduct the conference on its telephone conference line unless any counsel would prefer to host the Settlement Conference through a secure video-teleconference service such as Zoom, in which case such counsel may offer to do so after conferring and attaining the consent of opposing counsel. The request and video conference details should also be emailed to Chambers at least one week before the scheduled conference. Counsel are expected to read the Court’s “Standing Order Applicable to Settlement Conferences Before Magistrate Judge Cave,” (“Standing Order”) which is attached and incorporated by reference in this Order. The Court’s Settlement Practices, contained in the Settlement Conference Scheduling Order and the Court’s Standing Order, serve to prepare the Court and the parties for a productive settlement conference. On receipt of this Order, each Dockets.Justia.com Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 2 of 6 counsel is directed to confirm with all other counsel, and any pro se parties, that they have received a copy of this Order. Plaintiff is directed to make a settlement demand to the defendant (or reaffirm any prior demand) no later than fourteen (14) days before the settlement conference. Defendant shall inform Plaintiff of its response to the demand no later than seven (7) days before the conference. If either party fails to comply with this requirement, the other side must: (i) promptly remind that party of its obligation to comply; 1 and (ii) advise the Court that the required settlement negotiations have not taken place. The parties should note that paragraph 4 of the Standing Order requires certain written submissions, which must be received by the Court and opposing counsel no later than midnight four (4) business days before the conference: that is Friday, February 26, 2021. These submissions must be emailed to Chambers at cave_nysdchambers@nysd.uscourts.gov; the submissions should not be submitted via the ECF system. Counsel must ensure that their client(s) and insurer(s), if any, have read the other side’s submission before the conference. The parties are also directed to pay particular attention to paragraphs 3 and 7 of the Standing Order, which set forth who must appear at the settlement conference. As noted in paragraph 7, corporations (and any other party that is not a natural person) must send to the conference the person responsible for giving settlement authority within the organization, not someone who has received authority from another person. In addition, if an insurer has any role in approving a settlement, a representative of the insurer with responsibility for authorizing 1 The parties are reminded that demands and responses must include all material, non-monetary elements, and that such non-monetary elements must be reflected in the portion of the letter required by paragraph 4 of the Standing Order that describes past settlement negotiations. Any monetary offers made before or during the settlement conference are presumed to be offers to pay within 30 days unless specifically stated otherwise. 2 Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 3 of 6 settlement must also attend the conference. Counsel is responsible for ensuring that the appropriate individuals appear. Pursuant to paragraph 9 of the Standing Order, counsel must seek a change in the date of the conference if (1) an adjournment would permit a party to obtain information that would make the conference more productive, or (2) a client who would otherwise participate by telephone would be available to attend the conference in person if held on another date. Counsel are directed to follow the instructions in paragraph 9 to request an adjournment. A defendant who intends to raise a lack of financial resources as a basis for its settlement position must comply with the procedures in paragraph 10 of the Standing Order. Any party seeking a modification to the procedures required by this Order should make an application promptly by Letter-Motion filed on ECF and should state the position of all other parties as to the proposed modification. Such a Letter-Motion must be sent separately from the letter required by paragraph 4 of the Standing Order and must comply with Magistrate Judge Cave’s Individual Practices available at https://www.nysd.uscourts.gov/hon-sarah-l-cave. Should the parties resolve the litigation before the conference date, they must notify the Court in writing immediately. The Clerk of Court is respectfully directed to close ECF No. 28 and to set this conference as a settlement conference even though it will take place by telephone. Dated: New York, New York December 29, 2020 SO ORDERED _________________________ SARAH L. CAVE United States Magistrate Judge 3 Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 4 of 6 UNITED STATES DISTRICT COURT SOUTHERN DISTRICT OF NEW YORK SARAH L. CAVE UNITED STATES MAGISTRATE JUDGE 1. Standing Order Applicable to Settlement Conferences Before Magistrate Judge Cave Settlement conferences form no part of the record. All communications made as part of the settlement conference process are strictly confidential and may not be used for any purpose either in this litigation or elsewhere. 2. Magistrate Judge Cave will function as a mediator, attempting to help the parties reach agreement on terms of settlement. This process requires that counsel and their clients be both prepared for the conference and candid with the Court. The Court expects to hold only one settlement conference. 3. Each party must attend the settlement conference in person, accompanied by that party's lead trial attorney. Counsel must be fully knowledgeable concerning the facts of the case, relevant law, and the progress of the case to date, including settlement discussions. 4. No later than four business days before the conference, each party must send to the Court and opposing counsel a letter of no longer than four (4) pages marked “Confidential Materials For Use Only At Settlement Conference,” setting forth concisely the following: (1) a discussion of the relevant facts and applicable law, with an emphasis on the issues more pertinent to settlement, including a discussion of liability and damages in the event liability were established; (2) if non-monetary relief is sought in addition to or instead of money damages, each party must set forth its position as to the provision of such relief; and (3) the history of settlement discussions, if any, including any prior offers or demands. 2 This letter must be received by the Court and opposing counsel no later than midnight four business days before the settlement conference. Counsel must immediately provide a copy of the opposing party’s letter to their client and/or insurer, and must also ensure before the conference that the client and/or insurer has read the opposing party’s letter. This letter, along with the Acknowledgment Form that appears following this Standing Order, must be sent to the Court by hand delivery or by email to: cave_nysdchambers@nysd.uscourts.gov. Any application for adjournment or other modification of the conference must be submitted via Letter-Motion on ECF in accordance with Magistrate Judge Cave’s Individual Practices, found at: https://www.nysd.uscourts.gov/hon-sarah-l-cave. 5. At the settlement conference, counsel for each side should expect to make a succinct presentation (10-15 minutes) in the presence of all parties and the Court summarizing the issues counsel believes are important for the client(s) and/or insurer(s) of the opposing party to consider for purposes of formulating a settlement position. The purpose of the presentation is to address and persuade the opposing party, not the Court. Thus, it is usually (1) unnecessary to recount in full the background of the dispute, and (2) unhelpful to discuss issues raised in the opposing party’s confidential settlement letter. The Court prefers that counsel not use slideware or other summary presentations, although key evidence from discovery in the case, that has previously been disclosed to the opposing party at least five (5) days before the conference or is already in the possession of the opposing party, may be helpful. After the initial statements, counsel may respond and have their clients speak if they choose. 6. Following the presentations, the Court will meet separately with each side in private. In these meetings, the parties and their counsel must be prepared to inform the Court of the amount of attorneys’ fees and expenses incurred to date, and an estimate of the remaining costs (including attorneys’ fees) of litigating the case to judgment, including appeal. 7. The presence in person of each party (the client), in addition to counsel, is essential to the settlement process. Also, if an insurance company has any role in approving a settlement, the decision-making representative of the insurer must attend in addition to the insured party. Because it is important that the decisionmakers on settlement hear their adversaries’ presentations and be available to answer questions from the Court, the person who attends the conference must be the person with ultimate responsibility for determining the amount of any settlement. Corporations, and any other party that is not a natural person, and insurers must send to 2 The Court notes that it is normally unhelpful for a party to state in this letter its final settlement position. 4 Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 5 of 6 the conference the person ultimately responsible within the organization for giving settlement authority, not someone who has received authority from someone else. If a party believes that the individuals scheduled to attend the conference on behalf of the opposing party do not comply with this requirement, that party shall immediately confer with the opposing party and inform the Court by letter promptly if no resolution is reached. a. b. c. In cases where the City Comptroller has authority over settlement, the Assistant Corporation Counsel shall arrange in advance of the conference for a representative of the Comptroller either to attend the conference or to be available by telephone. A client or insurer’s attendance by telephone may be permitted if the party lives and works more than 100 miles from the Courthouse and it would be a great hardship for the party to attend the conference on any date. In these circumstances, if more than one individual will be appearing by telephone, the parties must immediately arrange for a toll-free conference call number that the individuals and the Court may dial into for the conference. If a party does not speak fluent English, the party must bring an experienced simultaneous interpreter. Counsel may not serve as the interpreter. Counsel should call Chambers if there is any difficulty securing an interpreter. 8. If a party fails to attend the settlement conference with all of the required persons—counsel, the client(s), the decision-making representative from the insurer, if any, and an interpreter, if needed—that party may be required to reimburse all of the other parties for their time and travel expenses, and may face other sanctions. 9. If counsel becomes aware of the need or potential need for an adjournment of the date of the conference, counsel must make an application for the adjournment as soon as counsel is aware of the need. If the application is made more than fourteen (14) days in advance of the conference, no cause need be provided. Otherwise, counsel must provide reasons for seeking the adjournment. a. The parties are required to seek an adjournment if (1) an adjournment would permit discovery or exchange of information that would make the conference more fruitful, or (2) a client or insurer who would otherwise participate by telephone would be available to attend in person if the conference were held on another date. To seek a new date within 45 days of the originallyscheduled conference, contact Chambers at (212) 805-0214 to obtain an alternative date and time. Counsel must then immediately consult with all other counsel as to their, their clients’, and their insurer’s availability on the new date. The party must then file a Letter-Motion via ECF in accordance with Magistrate Judge Cave’s Individual Practices requesting the new date and time and indicating that it is agreed by all parties. If the party wishes to postpone by more than 45 days, an adjournment sine die should be sought by Letter-Motion, should provide the position of each party as to the request, and should specify an approximate time period when the conference should be held. The Court notes that the scheduled conference date is not changed unless and until the Court grants the written application to change the date. 10. If a defendant intends to claim that its financial situation is relevant to any potential or actual settlement offer (either based on the amount offered or a proposal to pay any portion in more than 30 days), the defendant shall inform plaintiff of this fact no later than fourteen (14) days before the conference. The parties should then discuss whether plaintiff seek proof of defendant’s claim and whether the defendant is willing to provide such proof, which must be provided at least three (3) days before the conference. A summary of any discussions on this topic shall be included in the letters required under paragraph 4 of this Standing Order. 11. The scheduling of a settlement conference has no effect on any deadlines or other pending obligations in the action. 5 Case 1:20-cv-01915-GBD Document 29 Filed 12/29/20 Page 6 of 6 ATTENDANCE ACKNOWLEDGMENT FORM CASE NAME: ___________________________________________________________________ DOCKET NUMBER: ______________________________________________________________ I represent the Plaintiff Defendant I acknowledge that I am attending a virtual settlement conference in on Judge Cave’s Telephone Conference Line on ____________________ at _______________________. Please provide the name of any co-counsel who will attend the conference with you. ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ I acknowledge that my client, and any other relevant decisionmakers, will attend the settlement conference. Please provide the name and title, if applicable, of the individuals who will attend: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Next to the name of each conference participant, please indicate the last four digits of the phone number from which they will be calling into the conference, e.g., John Doe (1234). ___________________________ Signature _______________________ Date _________________________ Name (print) 6
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