National Day Laborer Organizing Network et al v. United States Immigration and Customs Enforcement Agency et al, No. 1:2010cv03488 - Document 99 (S.D.N.Y. 2011)
Court Description: OPINION AND ORDER. Summary judgment is granted in part and denied in part as to each party. As detailed above, defendants are required to submit revised Vaughn indexes containing further justifications for certain of their withholdings including repr esentations regarding the confidentiality of attorney-client communications and to produce certain documents, or portions thereof, that have previously been withheld. They are required to do so by August 1, 2011. The Clerk of the Court is directed to close these motions [Docket Nos. 32 and 47]. A conference is scheduled for August 11, 2011 at 5 p.m. (Signed by Judge Shira A. Scheindlin on 7/11/11) (rjm)
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UNITED STATES DISTRICT COURT SOUTHERN DISTRICT OF NEW YORK -------------------------------------------------------)( NATIONAL DAY LABORER ORGANIZING NETWORK, CENTER FOR CONSTITUTIONAL RIGHTS, and IMMIGRATION JUSTICE CLINIC OF THE BENJAMIN N. CARDOZO SCHOOL OF LAW, Plaintiffs, OPINION AND ORDER - against 10 Civ. 3488 (SAS) UNITED STATES IMMIGRATION AND CUSTOMS ENFORCEMENT AGENCY, UNITED STATES DEPARTMENT OF HOMELAND SECURITY, E)(ECUTIVE OFFICE FOR IMMIGRATION REVIEW, FEDERAL BUREAU OF INVESTIGA TION, and OFFICE OF LEGAL COUNSEL, Defendants. -------------------------------------------------------)( SHIRA A. SCHEINDLIN, U.S.D.J.: I. INTRODUCTION The National Day Laborer Organizing Network ("NDLON"), the Center for Constitutional Rights ("CCR"), and the Immigration Justice Clinic of the Benjamin N. Cardozo School of Law ("Clinic") (collectively, "Plaintiffs") bring this action for the purpose of obtaining records, pursuant to the Freedom of 1 Information Act ( FOIA ),1 from the United States Immigration and Customs Enforcement Agency ( ICE ), United States Department of Homeland Security ( DHS ), Executive Office for Immigration Review ( EOIR ), Federal Bureau of Investigation ( FBI ), and Office of Legal Counsel ( OLC ) (collectively, Defendants ). Specifically, plaintiffs have sought information regarding Secure Communities, a federal immigration enforcement program launched in 2008. It has long been the practice for local law enforcement agencies to send the fingerprints of individuals arrested and booked into custody to the FBI to be checked against the national criminal history database.2 Under the Secure Communities program, those fingerprints are also now sent to DHS to be checked against immigration records.3 A portion of the requested records, which has become increasingly central to the instant litigation, relates to the issue of whether and how localities may opt-out of participation in Secure Communities.4 Plaintiffs and defendants 1 5 U.S.C. § 552 et seq. 2 See Secure Communities, ICE, http://www.ice.gov/secure_communities/. 3 See id. 4 See Memorandum of Law in Opposition to Defendants Motion for Partial Summary Judgment and in Support of Plaintiffs Cross-Motion for Partial Summary Judgment ( Pl. Mem. ) at 1-2. 2 now submit cross-motions for partial summary judgment on the application of certain FOIA exemptions to opt-out records produced on January 17, 2011. For the reasons below, plaintiffs motion is granted in part and denied in part, and defendants motion is granted in part and denied in part. II. BACKGROUND A. The FOIA Requests In February 2010, plaintiffs submitted identical twenty-one page FOIA requests to each of the five defendant agencies.5 Plaintiffs sought a broad range of information about Secure Communities, including records related to or containing: [p]olicies, [p]rocedures or [o]bjectives of Secure Communities (including overview documents, state and local agreements, Secure Communities inquiry and response procedures, state training or explanatory materials developed by ICE, documents describing the relationship between Secure Communities and other ICE enforcement programs, and racial profiling policy and oversight documents); [d]ata or [s]tatistical [i]nformation (including the number of immigration detainers and removals both before and since the implementation of Secure Communities, the number of United States citizens erroneously identified through 5 OLC identified no documents responsive to plaintiffs request for opt-out records. See Defendants Memorandum of Law in Support of Defendants Motion for Partial Summary Judgment on Exemptions Applied to Opt-Out Records ( Def. Mem. ) at 1 n.1. As a result, while there are five government agencies named as defendants in this litigation, this Opinion only addresses the four agencies that claimed exemptions in their productions of optout records. 3 Secure Communities, and demographic information for individuals identified through Secure Communities); [i]mmigration and [d]emographic [i]nformation and [r]ecords of [i]ndividuals subject to Secure Communities queries or ICE detainers; [e]vidence of the [f]iscal [i]mpact of Secure Communities (including documentation analyzing the cost of Secure Communities to [s]tate and [l]ocal [j]urisdictions or the [f]ederal [g]overnment, [i]ntergovernmental [s]ervice [a]greements, and contracts with private entities); [c]ommunications [r]ecords (including public statements and speeches related to Secure Communities and the Secure Communities public relations strategy); [p]rogram [a]ssessments of Secure Communities; and Secure Communities [c]omplaint [m]echanisms or [o]versight [d]ocuments.6 Defendants have claimed that these requests have the potential to implicate more than one million records within ICE alone.7 Because plaintiffs received no substantive response to their requests, on April 27, 2010, they brought this suit to compel production of responsive records. As a result of subsequent negotiation, defendants produced at least two thousand pages of records between August 2010 and October 2010.8 B. The Opt-out Controversy 6 Complaint [Docket No. 1] at 20-21. 7 11/12/10 Declaration of Catrina Pavlik-Keenan, ICE Freedom of Information Officer, Ex. A to Declaration of Christopher Connolly, in support of Defendants Memorandum of Law in Opposition to Plaintiffs Motion for a Preliminary Injunction ( Opp. Mem. to Injunction ) [Docket No. 15] ¶ 14. 8 See Opp. Mem. to Injunction [Docket No. 14] at 6. 4 Secure Communities is activated at the state level through Memoranda of Agreement ( MOA ), signed between ICE and state law enforcement agencies.9 Initially, federal government officials suggested that the program was voluntary, in that states or localities could choose not to participate.10 As a result, a number of states and localities took steps to remove themselves from the program s planned deployment.11 However, while the instant litigation was pending, the federal government appeared to reverse course. On October 6, 2010, Janet Napolitano, the Secretary of DHS, stated during a press conference that DHS does not view [Secure Communities] as an opt-in, opt-out program. 12 Since that time, the federal government has consistently asserted that there is no way for localities to 9 See ICE Secure Communities Standard Operating Procedure ( SOP ), http://www.ice.gov/doclib/foia/secure_communities/securecommunitiesops93009. pdf, at 3. 10 See Pl. Mem. at 6 (citing Secure Communities MOA Template, ICE, available at http://www.ice.gov/doclib/foia/secure_communities/securecommunitiesmoatempla te.pdf; Secure Communities Frequently Asked Questions, ICE (January 27, 2010), identified as ICE FOIA 10-2674.001976-83). 11 See id. 12 Id. (quoting Shankar Vedantam, U.S. Deportations Reach Record High, W ASHINGTON P OST, Oct. 7, 2010, http://www.washingtonpost.com/wpdyn/content/article/2010/10/06/AR2010100607232.html). 5 opt out of the program,13 and that the program will be mandatory by 2013.14 Plaintiffs allege that although the federal government only began to take this position publicly in October 2010, it had previously taken the position in nonpublic negotiations with local officials, citing various laws and regulations in support, as early as March 2010.15 Plaintiffs allege that the federal government has intentionally concealed its plans for the implementation of Secure Communities, leaving the public in the dark as to the legal basis for mandatory participation in the program and the technological capacity of the federal agencies to enable states or localities to opt out.16 As a result, the public understanding of and debate over 13 See Pl. Mem. at 6-7 (citing, inter alia, Shankar Vedantam, Local Jurisdictions Find They Can t Opt Out of Federal Immigration Enforcement Program, W ASHINGTON P OST, Sept. 30, 2010, http://www.washingtonpost.com/wpdyn/content/article/2010/10/06AR2010100607232.html). 14 See id. at 7 (citing Gene Davis, Unsure on Secure Communities? Opposition Heats Up to Policy that Would Crack Down on Illegal Immigration, T HE D ENVER D AILY N EWS, Sept. 7, 2010, http://thedenverdailynews.com/article.php?aID=9849). 15 See id. (citing various attachments to 2/11/11 Declaration of James Horton, law student intern in plaintiff Immigration Justice Clinic of Benjamin N. Cardozo School of Law, in support of Plaintiffs Memorandum of Law in Opposition to Defendants Motion for Partial Summary Judgment and in Support of Plaintiffs Cross-Motion for Partial Summary Judgment ( Horton Decl. )). 16 See id. 6 the program has been stifled.17 Considering the public confusion, and the rapid rate at which MOAs were being signed with the states, plaintiffs shifted their focus in this litigation to prioritize the release of documents that would help to answer whether or not optout was possible and by what means. On October 28, 2011, plaintiffs moved for a preliminary injunction to require defendants to promptly search for, process and produce Opt-Out Records, which are records that pertain to the existence or [nonexistence] of a procedure for states or localities to decline or limit participation in Secure Communities or, regardless of the existence of such procedures, pertain to the technological capacity of Immigration and Customs Enforcement agency and the Federal Bureau of Information to honor requests to opt-out, opt-in or limit participation in Secure Communities.18 On December 17, 2010, this Court issued an Order directing defendants to produce to plaintiffs by January 17, 2011, records relating to the ability of states or localities to decline or limit participation in Secure Communities, including documents, memoranda, manuals, and communications referencing the technological capacity of ICE and the FBI to honor requests to opt-out, opt-in or limit participation in Secure Communities.19 17 See id. at 8. 18 Notice of Motion for Preliminary Injunction [Docket No. 10] at 1-2. 19 See 12/17/10 Order [Docket No. 25] at 2; Def. Mem. at 1. 7 On January 17, 2011, defendants produced over fourteen thousand pages of optout records.20 Defendants have withheld all or part of certain records pursuant to FOIA s statutory exemptions. Specifically, ICE withheld records pursuant to Exemptions High 2,21 5, 6, 7(C), and 7(E); DHS withheld records pursuant to Exemptions High 2, 5, and 6; FBI withheld records pursuant to Exemptions High 2, 6, 7(C) and 7(E); and EOIR withheld records pursuant to Exemption 6.22 Defendants now move for partial summary judgment on the propriety of their withholdings pursuant to the above exemptions within the opt-out production. Plaintiffs have cross-moved for partial summary judgment. They challenge defendants claims of Exemptions 5, 6, and 7(C) with respect to a set of 20 See Def. Mem. at 2. 21 The terms Low 2 and High 2 were used for many years to describe two different categories of information withheld pursuant to 5 U.S.C. § 552(b)(2), under the reasoning of Crooker v. Bureau of Alcohol, Tobacco, and Firearms, 670 F.2d 1051 (D.C. Cir. 1981). The Supreme Court recently overruled Crooker in its decision in Milner v. Department of the Navy, 131 S.Ct. 1259 (2011), issued after the parties completed briefing the instant motion. A fuller discussion of Milner and its application to this case follows below. 22 See Def. Mem. at 3; 1/28/11 Third Declaration of David Hardy, Section Chief of the Record/Information Dissemination Section of the FBI ( Hardy Decl ); 1/28/11 Declaration of Catrina Pavlik-Keenan ( Pavlik Decl. ); 1/14/11 Declaration of Donna Lewis, Attorney Advisor in Office of General Counsel at DHS ( Lewis Decl. ); 1/14/11 Declaration of Crystal Rene Souza, Supervisory FOIA Specialist for the Office of General Counsel at EOIR ( Souza Decl. ). 8 documents enumerated in Exhibits A-D and F of the Declaration of James Horton.23 Plaintiffs allege that defendants have submitted inadequate Vaughn indexes that do not justify the claimed exemptions, and suggest that patterns of inappropriate withholdings are apparent throughout the production. 24 They further allege that defendants have performed blanket redactions and failed to appropriately separate non-exempt material from exempt material.25 Accordingly, plaintiffs asked the Court to conduct in camera review of a select number of documents which I agreed to do and to order the release of enumerated redacted materials.26 For the reasons stated below, each party s motion is denied in part and granted in part. Defendants are ordered to release certain documents and to submit 23 See Pl. Mem. at 3. Plaintiffs also draw the Court s attention to thirtysix redacted documents that were produced by ICE but not included in ICE s Vaughn index. See Horton Decl. at 2; Ex. G to Horton Decl. It is not clear what relief plaintiffs seek with respect to these documents, nor do defendants provide any excuse or explanation for the missing Vaughn entries in their reply memorandum. Thus, at this point, I order only that defendants include the enumerated documents in the revised Vaughn indexes that they will be required to submit as a result of this Opinion. Plaintiffs will have an opportunity to raise any challenges, following submission of the revised Vaughn indexes. 24 Pl. Mem. at 2. 25 See id. at 24-25. 26 See id. at 3; 5/26/11 Order [Docket No. 94]. 9 revised Vaughn indexes justifying certain other redactions.27 III. APPLICABLE LAW A. FOIA and Summary Judgment FOIA cases are generally and most appropriately resolved on motions for summary judgment.28 Summary judgment in the FOIA context, as in any other, is appropriate if the record show[s] that there is no genuine issue as to any material fact and that the moving party is entitled to judgment as a matter of law. 29 An issue of fact is genuine if the evidence is such that a reasonable jury could return a verdict for the nonmoving party. A fact is material if it might affect the outcome of the suit under the governing law. 30 In ruling on a motion for summary judgment, a court must resolve all ambiguities and draw all factual inferences in favor of the nonmoving party. 31 Inferences and burdens of proof on 27 The parties separately cross-moved for partial summary judgment on the cut-off dates used by the agencies in their searches, but have informed the Court that they anticipate settling that issue. 28 See Bloomberg L.P. v. Board of Governors of the Fed. Reserve Sys., 649 F. Supp. 2d 262, 271 (S.D.N.Y. 2009); Miscavige v. Internal Revenue Serv., 2 F.3d 366, 369 (11th Cir. 1993). 29 Fed. R. Civ. P. 56(c). 30 Roe v. City of Waterbury, 542 F.3d 31, 35 (2d Cir. 2008) (quoting Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 248 (1986)). 31 McClellan v. Smith, 439 F.3d 137, 144 (2d Cir. 2006) (citing Anderson, 477 U.S. at 242, 255). 10 cross-motions for summary judgment are the same as those for a unilateral summary judgment motion. That is, each cross-movant must present sufficient evidence to satisfy its burden of proof on all material facts. 32 However, unique to the FOIA context, [a]ffidavits submitted by an agency are accorded a presumption of good faith, and so long as such affidavits supply[] facts indicating that the agency has conducted a thorough search and giv[e] reasonably detailed explanations why any withheld documents fall within an exemption, they will sustain the agency s burden and summary judgment may be awarded without discovery being conducted.33 Nonetheless, [t]he agency s decision that the information is exempt from disclosure receives no deference. 34 Accordingly, a court is required to conduct a de novo review of the record, deciding whether the agency has sustained its burden of demonstrating that the documents requested are not agency records or are exempt from disclosure under 32 Ferrigno v. U.S. Dep t of Homeland Sec., No. 09 Civ. 5878, 2011 WL 1345168, at *3 (S.D.N.Y. Mar. 29, 2011) (citing Straube v. Florida Union Free Sch. Dist., 801 F.Supp. 1164, 1174 (S.D.N.Y. 1992) and quoting United States Underwriters Ins. Co. v. Roka LLC, No. 99 Civ. 10136, 2000 WL 1473607, at *3 (S.D.N.Y. Sept. 29, 2000)). 33 Carney v. United States Dep t of Justice, 19 F.3d 807, 812 (2d Cir. 1994) (quotation marks and citations omitted). 34 Bloomberg, L.P. v. Board of Governors of the Fed. Reserve Sys., 601 F.3d 143, 147 (2d Cir. 2010). 11 the FOIA. 35 In addition to affidavits, agencies generally submit Vaughn indexes to sustain their burden. A Vaughn index is an itemized listing of the non-disclosed records, describing each record and portion withheld, and providing a detailed justification for the agency s withholding, specifying the FOIA exemption that it has applied.36 The purpose of a Vaughn index is to (a) [] permit [the opposing party] to contest the affidavit in [an] adversarial fashion, and to (b) [] permit a reviewing court to engage in effective de novo review of the [government s] redactions. 37 At the heart of FOIA is a policy strongly favoring public disclosure of information in the possession of federal agencies. 38 However, FOIA provides 35 In Defense of Animals v. National Inst. of Health, 543 F. Supp. 2d 83, 92-93 (D.D.C. 2008) (quoting Assassination Archives & Research Ctr. v. Central Intelligence Agency, 334 F.3d 55, 57 (D.C. Cir. 2003)). See also 5 U.S.C. § 552(a)(4)(B); Carney, 19 F.3d at 812 ( In order to prevail on a motion for summary judgment in a FOIA case, the defending agency has the burden of showing that its search was adequate and that any withheld documents fall within an exemption to the FOIA. ). 36 Vaughn v. Rosen, 484 F.2d 820, 826-28 (D.C. Cir. 1973) ( Vaughn 37 Halpern v. Federal Bureau of Investigation, 181 F.3d 279, 293 (2d I ). Cir. 1999). 38 Id. at 286. 12 nine categories of information that are exempt from disclosure.39 The exemptions are explicitly made exclusive, and must be narrowly construed. 40 Four of those exemptions are relevant to the instant matter Exemptions 2, 5, 6, and 7. Under Exemption 7, defendants cite both subsection (C) and subsection (E). 1. FOIA Exemptions 2 and 7(E) Exemption 7(E) protects records or information compiled for law enforcement purposes, that, if disclosed, would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions if such disclosure could reasonably be expected to risk circumvention of the law. 41 Exemption 2 protects from disclosure information that is related solely to the internal personnel rules and practices of an agency. 42 For many years, following the D.C. Circuit s ruling in Crooker v. Bureau of Alcohol, Tobacco, and Firearms,43 courts held that Exemption 2 protected two categories of information: (1) materials concerning 39 See id. at 287. 40 Milner, 131 S.Ct. at 1262 (quoting Environmental Prot. Agency v. Mink, 410 U.S. 73, 79 (1973) and Federal Bureau of Investigation v. Abramson, 456 U.S. 615, 630 (1982)). 41 5 U.S.C. § 552(b)(7)(E). 42 Id. § 552(b)(2). 43 670 F.2d 1051. 13 human resources and employee relations (known as Low 2 ),44 and (2) predominantly internal information that, if disclosed, would significantly risk[] circumvention of agency regulations or statutes 45 (known as High 2 ). In its recent decision in Milner v. Department of the Navy,46 the Supreme Court explicitly overruled Crooker and its progeny. In Milner, the Court, after considering the statutory language and the legislative history of FOIA, held that Exemption 2, consistent with the plain meaning of the term personnel rules and practices, encompasses only records relating to issues of employee relations and human resources. 47 As a result, after Milner, High 2 has ceased to exist and Low 2 is all of 2. 48 In its reasoning, the Court gave significant weight to Congress s amendment of Exemption 7(E) in 1986, noting that the Crooker construction of Exemption 2 renders Exemption (b)(7)(E) superfluous and so deprives that amendment of any effect. 49 The Court added, [w]e cannot think of 44 Milner, 131 S.Ct. at 1262-63 (discussing the development of the Crooker doctrine). 45 Crooker, 670 F.2d at 1074. 46 131 S.Ct. 1259. 47 Milner, 131 S.Ct. at 1271. 48 Id. at 1265. 49 Id. at 1268. 14 any document eligible for withholding under Exemption 7(E) that the High 2 reading does not capture. 50 In fact, prior to Milner, agencies frequently cited Exemption 2 in conjunction with Exemption 7(E), due to the conceptual overlap between the two under the Crooker doctrine. 2. FOIA Exemption 5 Exemption 5 protects inter-agency or intra-agency memorandums [sic] or letters which would not be available by law to a party other than an agency in litigation with the agency. 51 The exemption incorporates all normal civil discovery privileges, 52 including the deliberative process privilege, the attorneyclient privilege, and the attorney work product privilege.53 The test under Exemption 5 is whether the documents would be routinely or normally disclosed upon a showing of relevance. 54 Whether its immunity from discovery is absolute or qualified, a [privileged] document cannot be said to be subject to 50 Id. 51 5 U.S.C. § 552(b)(5). 52 Hopkins v. United States Dep t of Housing and Urban Dev., 929 F.2d 81, 84 (2d Cir. 1991). 53 See National Labor Relations Bd. v. Sears, Roebuck & Co., 421 U.S. 132, 149-55 (1975); Grand Cent. P ship, Inc. v. Cuomo, 166 F.3d 473, 481 (2d Cir. 1999). 54 Federal Trade Commission v. Grolier, Inc., 462 U.S. 19, 26 (1983) (quoting Sears, Roebuck , 421 U.S. at 148-49). 15 routine disclosure, and thus, is protected under Exemption 5.55 Once a document is deemed exempt from disclosure pursuant to Exemption 5, there is no need for the court to consider the public interest in disclosure. 56 The deliberative process privilege protects from disclosure documents reflecting advisory opinions, recommendations and deliberations comprising part of a process by which governmental decisions and policies are formulated. 57 The privilege is intended to enhance the quality of agency decisions, by protecting open and frank discussion among those who make them 55 Id. at 27. Accord Stonehill v. Internal Revenue Service, 558 F.3d 534, 538-39 (D.C. Cir. 2009) ( Different considerations determine the outcome of efforts to obtain disclosure: relevance, need, and applicable privileges bound by the district court s exercise of discretion in the discovery regime, statutory exceptions reflecting a congressional balancing of interests in FOIA. ) (citations omitted); Lahr v. National Transp. Safety Bd., 569 F.3d 964, 982 n.15 (9th Cir. 2009) ( [A]ny equitable discretion retained by the district court was limited to determining whether the withheld documents fell within the scope of the claimed privilege. Once the court concluded that they did fall within the privilege, and thus fell within one of FOIA s exemptions, the district court had no discretion to order the documents released pursuant to equitable principles. ). 56 Sierra Club v. United States Dep t of Interior, 384 F. Supp. 2d 1, 29 (D.D.C. 2004). 57 National Council of La Raza v. Department of Justice ( NCLR ), 411 F.3d 350, 356 (2d Cir. 2005) (quoting Tigue v. U.S. Dep t of Justice, 312 F.3d 70, 76 (2d Cir. 2002)). 16 within the Government. 58 In order to qualify for the privilege, a document must be predecisional and deliberative. 59 A document is predecisional if it was prepared in order to assist an agency decisionmaker in arriving at his decision. 60 The agency claiming privilege must be able to demonstrate that . . . the document for which . . . privilege is claimed related to a specific decision facing the agency. 61 A document is deliberative if it is actually . . . related to the process by which policies are formulated. 62 Factors used to determine whether a document is deliberative include whether the document (i) formed an essential link in a specified consultative process, (ii) reflects the personal opinions of the 58 Tigue, 312 F.3d at 76 (quoting Department of the Interior v. Klamath Water Users Protective Ass n, 532 U.S. 1, 8-9 (2001)). 59 NCLR, 411 F.3d at 356. 60 Id. (quoting Grand Cent. P ship, 166 F.3d at 482). Such materials include recommendations, draft documents, proposals, suggestions, and other subjective documents [that] reflect the personal opinions of the writer rather than the policy of the agency. Grand Cent. P ship, 166 F.3d at 482. 61 Tigue, 312 F.3d at 80 (citing Sears, Roebuck, 421 U.S. at 151 n.18). But see Rein v. United States Patent and Trademark Office, 553 F.3d 353, 373-74 (4th Cir. 2009) ( [a]gencies were not required to identify the specific policy judgment at issue in each document for which the deliberative process privilege is claimed ). 62 NCLR, 411 F.3d at 356 (quoting Grand Cent. P ship, 166 F.3d at 482). 17 writer rather than the policy of the agency, and (iii) if released, would inaccurately reflect or prematurely disclose the views of the agency. 63 The privilege does not extend to purely factual material 64 or documents later adopted or incorporated into a final agency opinion.65 The privilege also does not extend to materials related to the explanation, interpretation or application of an existing policy, as opposed to the formulation of a new policy. 66 The attorney-client privilege protects confidential communications from clients to their attorneys made for the purpose of securing legal advice or services. 67 Advice from an attorney to his or her client is also protected by the 63 Grand Cent. P ship, 166 F.3d at 482 (quotation marks and citation omitted). Accord Tigue, 312 F.3d at 80. 64 Grand Cent. P ship, 166 F.3d at 482 (quoting Hopkins, 929 F.2d at 85). Accord Mink, 410 U.S. at 88 (requiring disclosure of purely factual material contained in deliberative memoranda which is severable from its context ). 65 See NCLR, 411 F.3d at 356 (citing Sears, Roebuck, 421 U.S. at 161); Coastal States Gas Corp. v. Department of Energy, 617 F.2d 854, 866 (D.C. Cir. 1980). 66 Resolution Trust Corp. v. Diamond, 137 F.R.D. 634, 641 (S.D.N.Y. 1991) (citing Mobil Oil Corp. v. Department of Energy, 102 F.R.D. 1, 5 (N.D.N.Y. 1983)). 67 Tax Analysts v. Internal Revenue Serv., 117 F.3d 607, 618 (D.C. Cir. 1997) ( Tax Analysts I ). 18 privilege.68 In the governmental context, the client may be the agency and the attorney may be an agency lawyer. 69 The attorney-client privilege under Exemption 5 is narrowly construed and is limited to those situations in which its purpose will be served. 70 The agency bears the burden of showing that the information exchanged was confidential. That is, the agency must show that it supplied information to its lawyers with the expectation of secrecy and was not known by or disclosed to any third party. 71 The attorney work product doctrine applies to memoranda prepared by an attorney in contemplation of litigation which sets forth the attorney s theory of the case and [her] litigation strategy. 72 The doctrine protects the files and the mental impressions of an attorney . . . reflected, of course, in interviews, statements, memoranda, correspondence, briefs, mental impressions, personal beliefs, and countless other tangible and intangible 68 See In re Six Grand Jury Witnesses, 979 F.2d 939, 943-44 (2d Cir. 1992). 69 Tax Analysts I, 117 F.3d at 618. 70 Coastal States, 617 F.2d at 862. 71 Judicial Watch, Inc. v. United States Postal Serv., 297 F. Supp. 2d 252, 267 (D.D.C. 2004) (quoting Mead Data Cent., Inc. v. Department of the Air Force, 566 F.2d 242, 254 (D.C. Cir. 1977)). 72 Sears, Roebuck, 421 U.S. at 154. 19 ways prepared in anticipation of litigation.73 The doctrine is limited in scope and does not protect every written document generated by an attorney. 74 [A]n attorney s mental impressions do not become protected work product simply because they were expressed concurrently with some form of litigation. 75 Additionally, [d]ocuments that are prepared in the ordinary course of business or that would have been created in essentially similar form irrespective of the litigation are not protected as attorney work product. 76 3. FOIA Exemptions 6 and 7(C) Exemption 6 protects personnel and medical files and similar files the disclosure of which would constitute a clearly unwarranted invasion of personal privacy. 77 The purpose of Exemption 6 is to protect individuals from the injury and embarrassment that can result from the unnecessary disclosure of 73 A. Michael s Piano, Inc. v. Federal Trade Comm n, 18 F.3d 138, 146 (2d Cir. 1994) (quoting Hickman v. Taylor, 329 U.S. 495, 510-11 (1947)). 74 New York Times Co. v. United States Dep t of Defense, 499 F. Supp. 2d 501, 517 (S.D.N.Y. 2007). 75 FPL Group, Inc. v. Internal Revenue Serv., 698 F. Supp. 2d 66, 85-86 (D.D.C. 2010). 76 New York Times Co., 499 F. Supp. 2d at 517 (quoting United States v. Adlman, 134 F.3d 1194, 1202 (2d Cir. 1998)). 77 5 U.S.C. § 552(b)(6). 20 personal information. 78 The Supreme Court has interpreted Exemption 6 broadly to encompass any detailed Government records on an individual which can be identified as applying to that individual. 79 If disclosure would compromise substantial privacy interests, it need not be disclosed.80 If no substantial privacy interest is established, however, the court must weigh the potential harm to privacy interests against the public interest in disclosure of the requested information. 81 The only relevant public interest to be weighed in this balance is the extent to which disclosure would serve the core purpose of FOIA, which is contribut[ing] significantly to public understanding of the operations or activities of the government. 82 The requesting party bears the burden of establishing that disclosure of personal information 78 Wood v. Federal Bureau of Investigation, 432 F.3d 78, 86 (2d Cir. 2005) (quoting United States Dep t of State v. Washington Post Co., 456 U.S. 595, 599 (1982)). 79 Washington Post, 456 U.S. at 602. 80 Aguirre v. Securities and Exch. Comm n, 551 F. Supp. 2d 33, 53 (D.D.C. 2008). 81 Id. 82 United States Dep t of Defense v. Federal Labor Relations Auth., 510 U.S. 487, 495 (1994) (emphasis removed). 21 would serve a public interest cognizable under FOIA. 83 However, information that merely identifies the names of government officials who authored documents and received documents does not generally fall within Exemption 6.84 Exemption 7(C) protects from disclosure records or information compiled for law enforcement purposes if disclosure could reasonably be expected to constitute an unwarranted invasion of personal privacy. 85 Exemption 7(C) requires balancing of privacy interests and the public interest as well.86 However, the privacy interests of Exemption 7(C) have been construed more broadly than those of Exemption 6. First, whereas Exemption 6 requires that the invasion of privacy be clearly unwarranted, the adverb clearly is omitted from Exemption 7(C) . . . Second, whereas Exemption 6 refers to disclosures that would constitute an invasion of privacy, Exemption 7(C) encompasses any disclosure that could reasonably be expected to constitute such an invasion. 87 83 Associated Press v. United States Dep t of Justice, 549 F.3d 62, 66 (2d Cir. 2008) (citing National Archives & Records Admin. v. Favish, 541 U.S. 157, 172 (2004)). 84 Aguirre, 551 F. Supp. 2d at 53. 85 5 U.S.C. § 552(b)(7)(C). 86 See McCutcheon v. United States Dep t of Health and Human Servs., 30 F.3d 183, 185 (D.C. Cir. 1994). 87 United States Dep t of Justice v. Reporters Comm. for Freedom of the Press, 489 U.S. 749, 756 (1989) (quoting 5 U.S.C. §§ 552(b)(6), (b)(7)(C)). 22 IV. DISCUSSION Plaintiffs have opted not to challenge defendants claimed assertions of Exemptions 2 and 7(E), though they have done so [s]olely in the interest of efficiency and without conced[ing] that [d]efendants Vaughn indexes and declarations satisfy the burden to justify these redactions. 88 Regardless of plaintiffs reasons, they have waived any argument that the exemptions were improperly asserted, to the extent that such exemptions survive Milner. Accordingly, I grant summary judgment to defendants on their assertions of Exemption 7(E) throughout the production.89 I also grant summary judgment to defendants on their assertions of Exemption 2, where such reference is to what was formerly known as Low 2. Any documents over which defendants asserted the now non-existent Exemption High 2, without citing Exemption 7(E) concurrently, will be addressed at a later date.90 88 Pl. Mem. at 2. 89 Cf. Vento v. Internal Revenue Serv., 714 F. Supp. 2d 137, 147 (D.D.C. 2010) ( if plaintiffs concede the applicability of an exemption, the document is exempt ). 90 Because the Milner decision was issued after the parties completed briefing the instant motion, it is not surprising that many of defendants assertions of Exemption 2 fall under what was known as High 2 under Crooker. The parties are in the midst of briefing the impact of Milner on defendants assertions of Exemption High 2 in the January 17, 2010 production, and in earlier productions in this case. 23 Plaintiffs challenge defendants invocations of Exemptions 5, 6, and 7(C) to justify the redactions of several hundred documents, in full or in part. Plaintiffs have organized their challenges into five categories and listed them in five corresponding tables.91 The Court exercised its discretion to conduct in camera review of a portion of the contested documents, in the interests of judicial economy and in consideration of the strong public interest in disclosure, as well as plaintiffs suggestion of possible bad faith on the part of the agencies.92 In summary, I reviewed the following:93 (1) ten documents identified by plaintiffs as 91 Although plaintiffs list a total of three hundred and ninety-four challenges, several documents are cross-listed, so the actual number of documents challenged is fewer. 92 See Allen v. Central Intelligence Agency, 636 F.2d 1287, 1298-99 (D.C. Cir. 1980) (overruled on other grounds in Founding Church of Scientology v. Smith, 721 F.2d 828 (D.C. Cir.1983)) (establishing factors weighing in favor of in camera inspection: (a) judicial economy, (b) the conclusory nature of the agency affidavits, (c) bad faith on the part of the agency, (d) disputes concerning the contents of the documents, (e) whether the agency requests an in camera inspection, and (f) the strong public interest in disclosure); Donovan v. Federal Bureau of Investigation, 806 F.2d 55, 59 (2d Cir. 1986) (abrogated on other grounds by United States Dep t of Justice v. Landano, 508 U.S. 165 (1993)) ( It is clear that Congress intended that the propriety or necessity of an in camera inspection is a matter to be left to the discretion of the district court. ); Phillips, 385 F. Supp. 2d at 301 (in which the court reviewed in camera the contested documents as a matter of judicial economy). See also Plaintiffs 4/27/11 Letter to the Court ( Pl. 4/27/11 Letter ) (with attachments); Plaintiffs 6/2/11 Letter to the Court ( Pl. 6/2/11 Letter ) (with attachments). 93 Because plaintiffs cross-listed a number of documents, I inadvertently ordered duplicative production of certain documents for in camera review. As a 24 Exemption 5 Priority Policy Document[s]; 94 (2) twenty documents identified by plaintiffs as Exemption 5 Priority Legal Documents; 95 (3) ten documents randomly selected by the Court from among the one hundred and eighty-six documents identified by plaintiffs as Exemption 5 Deliberative Process result, although I intended to review fifty-five documents, I only reviewed fortynine documents. Of those forty-nine, twenty-two were slightly different versions of the same two memoranda. 94 See Ex. A to Horton Decl., listing documents: [#1] ICE F0IA 10-2674.0003457-.0003460; [#2] ICE FOIA 10-2674.0008844-.0008845; [#3] ICE FOIA 10-2674.0010776-.0010778; [#4] ICE FOIA 10-2674.0013116-.0013117; [#5] ICE FOIA 10-2674.0013894-.0013896; [#6] ICE FOIA 10-2674.0012488.0012493; [#7] ICE FOIA 10-2674.0011411-.0011421; [#8] ICE FOIA 10-2674.0003140-.0003143; [#9] ICE FOIA 10·2674.0002912-.0002976; [#10] DHS000196-DHS000317. In subsequent references to these documents, the number will be preceded with PP for Priority Policy documents. 95 See Ex. B to Horton Decl., listing documents: [#1] ICE FOIA 10-2674.00107941-.0010800; [#2] ICE FOIA 10-2674.0003008-.0003022; [#3] ICE FOIA 10-2674.0009132-.0009145; [#4] ICE FOIA 10-74.0002534-.0002547; [#5] ICE FOIA 10-2674.0002522-.0002533; [#6] ICE FOIA 10-74.0002548.0002555; [#7] ICE FOIA 10-2674.0010839-.0010849; [#8] ICE FOIA 10-2674.0002509-.0002521; [#9] ICE FOIA 10-2674.0003740-.0003748; [#10] ICE FOIA 10-2674.0002686-.0002693; [#11] ICE FOIA 10-2674.0002666.0002675; [#12] ICE FOIA 102674.0013854-.0013860; [#13] ICE FOIA 10-2674.0012494-.0012503; [#14] ICE FOIA 10-2674.0002713-.0002721; [#15] ICE FOIA 10-2674.0002676-.0002685; [#16] ICE FOIA 10-2674.001136.00011365; [#17] ICE FOIA 10-2674.0003754-.0003759; [#18] ICE FOIA 10-2674.0003162-.0003169; [#19] ICE FOIA 10-2674.0013894-.0013896; [#20] ICE FOIA 10-2674.0003023-.0003026. In subsequent references to these documents, the number will be preceded with PL for Priority Legal documents. 25 Challenges; 96 (4) ten documents randomly selected by the Court from among the ninety-one documents identified by plaintiffs as Exemption 5 Attorney Client Challenges; 97 and (5) five documents randomly selected by the Court from among the eighty-seven documents identified by plaintiffs as Reasonably Segregable Challenges. 98 My review of these documents did not reveal systemic bad faith on the part of defendants, although, as the standard of review is de novo, I hold below 96 See Ex. C to Horton Decl., listing, among other documents: [#1] FBISC-1413-1415; [#2] DHS000118-DHS000119; [#3] DHS000196-DHS000317; [#4] ICE FOIA 10-2674.0003393-.0003395; [#5] ICE FOIA 10-2674.0003396.0003403; [#12] ICE FOIA 10-2674.0003461-.0003463; [#15] ICE FOIA 102674.0003544-.0003547; [#47] ICE FOIA 10-2674.0012235-.0012255; [#60] ICE FOIA 10-2674.0013008-.0013009; [#81] ICE FOIA 10-2674.0003237-.0003239. In subsequent references to these documents, the number will be preceded with DPC for Deliberative Process Challenges. 97 See Ex. D to Horton Decl., listing, among other documents: [#1] ICE FOIA 10-2674.0003386-.0003389; [#5] ICE FOIA 10-2674.0003496-.0003498; [#8] ICE FOIA 10-2674.0003582-.0003583; [#25] ICE FOIA 10-2674.0010639.0010641; [#30] ICE FOIA 10-2674.0010815; [#39] ICE FOIA 10-2674.0010839; [#49] ICE FOIA 10-2674.0011149-.0011151; [#50] ICE FOIA 10-2674.0003211.0003219; [#60] ICE FOIA 10-2674.0002534-.0002547; [#79] ICE FOIA 102674.0003149-.0003153. In subsequent references to these documents, the number will be preceded with ACC for Attorney Client Challenges. 98 See Ex. F to Horton Decl, listing, among other documents: [#14] ICE FOIA 10-2674.0003740-.0003748; [#15] ICE FOIA 10-2674.0003754-.0003759; [#16] ICE FOIA 10-2674.0008861-.0008867; [#20] ICE FOIA 10-2674.0010589.0010592; [#36] ICE FOIA 10-2674.0010833. In subsequent references to these documents, the number will be preceded with RSC for Reasonably Segregated Challenges. 26 that a significant number of the withheld documents must be released. I am troubled, however, by defendants somewhat haphazard redactions and assertions of exemptions. For instance, hundreds of withheld pages are simply slightly different versions of two memoranda one dated October 2, 2010 and entitled Secure Communities Mandatory in 2013, and the other contained within an email dated October 1, 2010 and entitled SC language: Predecisional Draft for Review and Comment. The numerous versions of these two documents have been redacted to different degrees and with citations to different privileges under Exemption 5. Furthermore, they have been described in a variety of ways in the Vaughn index. With respect to the October 2 memorandum, defendants sometimes cite attorney-client privilege, sometimes attorney work-product, sometimes deliberative process, and sometimes some combination thereof.99 The 99 The following pages all consist of the same October 2, 2010 memorandum entitled Secure Communities Mandatory in 2013, as to which various privileges are asserted and which are redacted to varying degrees: [Portion of PL #2] ICE FOIA 10-2674.0003013-.0003022 (attorney-client); [Portion of PL #3] ICE FOIA 10-2674.0009137-9145 (deliberative process and attorney-client privilege); [Portion of PL #4] ICE FOIA 10-2674.0002538-2547 (deliberative process and attorney work product); [Portion of PL #5] ICE FOIA 102674.0002524-2533 (deliberative process and attorney work product); [PL #6] ICE FOIA 10-2674.0002548-.0002555 (attorney-client); [Portion of PL #7] ICE FOIA 10-2674.0000010842-.00010849 ( (b)(5) ); [Portion of PL #8] ICE FOIA 102674.0002514-.0002521 (attorney-client); [Portion of PL #9] ICE FOIA 102674.0003741-.0003748 (attorney-client); [Portion of PL #10] ICE FOIA 102674.0002686-.0002693 (attorney-client); [PL #11] ICE FOIA 10-2674.0002666.0002674 (attorney-client); [PL #12] ICE FOIA 10-2674.0013854-.00013860 27 memorandum has also been redacted inconsistently, as has the October 1 email memorandum.100 Some of these differences undoubtedly result from needing several reviewers to process the thousands of pages involved in the January 17 production, and the slight differences of judgment that might result. In that regard, these inconsistencies, as well as the sometimes perfunctory Vaughn descriptions to which plaintiffs object, are partially the product of the extremely broad FOIA request that instigated this contentious litigation. When millions of pages are at stake, some specificity will inevitably be lost. Nonetheless, such discrepancies do not inspire confidence that there is a consistent logic to the assertions of privilege. (deliberative process and attorney-client); [PL #13] ICE FOIA 10-2674.0012494.0012503 (deliberative process and attorney-client); [PL #14] ICE FOIA 102674.0002713-.0002721 (attorney-client); [PL #15] ICE FOIA 10-2674.0002676.0002685 (attorney-client); [PL #16] ICE FOIA 10-2674.00011360-.00011365 (deliberative process and attorney-client); [PL #17] ICE FOIA 10-2674.0003754.0003759 (attorney-client); [Portion of PL #18] ICE FOIA 10-2674.0003164.0003169 (attorney-client); [ACC #30] ICE FOIA 10-2674.0010815 ((b)(5)). 100 Compare, e.g., [Portion of PL #2] ICE FOIA 10-2674.0003009.0003012 with [Portion of PL #3] ICE FOIA 10-2674.0009133-.0009136. The former is entirely redacted except for the first paragraph, the latter is largely unredacted except for the second and third paragraphs. The same memorandum has also been produced as: [PP #5, also PL #19] ICE FOIA 10-2674.0013894.0013896; [PP #6] ICE FOIA 10-2674.0012488-.0012493; [Portion of PL #4] ICE FOIA 10-2674.0002534-.0002537; [Portion of PL #8] ICE FOIA 102674.0002510-.0002513; and [PL #20] ICE FOIA 10-2674.0003023-.0003026. In certain versions, Beth Gibson s name is redacted, while in others it is not, among other inconsistent redactions. 28 In view of the voluminous production at issue, and the numerous challenges by plaintiffs, I begin by addressing a few common concerns regarding the exemptions, laying down principles that will mandate the release of additional documents, or portions thereof, and the production of revised Vaughn indexes as to the documents that defendants believe they still have a basis to withhold. I then make particular rulings as to the documents that I have reviewed in camera. A. Exemption 5 1. Deliberative Process Privilege It is apparent that many of the documents that defendants seek to withhold under the deliberative process privilege do not contain agency deliberations about what Secure Communities policies should be, but rather about what message should be delivered to the public about what Secure Communities policies are. Such messaging is no more than an explanation of an existing policy, which is not protected by the deliberative process privilege.101 Deliberations about how to present an already decided policy to the public, or documents designed to explain that policy to or obscure it from the public, including in draft form, are at the heart of what should be released under FOIA. After all, what FOIA requesters are frequently seeking is evidence of discrepancies 101 See Resolution Trust Corp., 137 F.R.D. at 641. 29 between what their government is saying versus what it is doing, or what it is saying in public versus what it is saying behind closed doors. This is the type of concern that FOIA seeks to vindicate, and discussions about proper messaging will often be quite revealing. Of course, that plaintiffs are interested in a given document is not sufficient to overcome the privilege, and a court is not permitted to perform equitable balancing under Exemption 5. Plaintiffs have a tendency in their brief to emphasize the critical nature of the documents, but no matter how critical, if privileged, they are properly exempt. Where I order the release of documents, it is because I find that they are not privileged, or that the privilege has been waived. It is a relevant factor that some of these documents are labeled or referred to as drafts or deliberative. However, that something is labeled a draft, or reflects discussions among agency personnel, is not enough to render it privileged. A draft may be protected by the privilege, to the extent that it reflects the personal opinions of the writer rather than the policy of the agency. 102 Nevertheless, a draft is only privileged if it contains discussions that reflect the policy-making process.103 It is not privileged if it reflects the personal opinions of 102 Tigue, 312 F.3d at 80. 103 See New York Times Co., 499 F. Supp. 2d at 515 ( [t]he mere fact that a document is a draft is not a sufficient reason to automatically exempt it from 30 a writer with respect to how to explain an existing agency policy or decision. The majority of redacted material in the draft documents I reviewed in camera would not inaccurately reflect agency positions if released, and would not reflect only personal opinions about what agency policies should be. Rather, agency personnel are debating, both implicitly and explicitly, how frank to be with the public about what the agencies policies are. These are not the sorts of deliberative discussions that the privilege is intended to protect; these are the sorts of discussions that FOIA is intended to reveal. The concern of the privilege is to prevent the chilling of internal agency discussions that are necessary to the operation of good government;104 it is not concerned with chilling agency efforts to obfuscate, which are anathema to the operation of democratic government. Whether or not this constitutes secret law, as plaintiffs allege, it defies both the letter and the spirit of FOIA. As the Supreme Court has stated succinctly, [t]he point is not to protect Government secrecy pure and simple. 105 disclosure ) (quotation marks, ellipses, and citation omitted). See also Arthur Andersen & Co. v. Internal Revenue Serv., 679 F. 2d 254, 257-58 (D.C. Cir. 1982) ( Even if a document is a draft of what will become a final document, the court must ascertain whether the document is deliberative in nature. ) (quotation marks and citation omitted). 104 See Wolfe v. Department of Health and Human Servs., 839 F.2d 768, 775 (D.C. Cir. 1988). 105 Klamath, 532 U.S. at 9. 31 There is ample evidence that ICE and DHS have gone out of their way to mislead the public about Secure Communities. In particular, these agencies have failed to acknowledge a shift in policy when it is patently obvious from public documents and statements that there has been one.106 The most basic requirement of the [deliberative process] privilege is that a document be antecedent to the adoption of an agency policy. A post-decisional document, draft or no, by 106 Compare, e.g., ICE, Secure Communities: Setting the Record Straight, at 6 (describing how a jurisdiction may object to being activated and the ensuing process to come to a resolution, which may include adjusting the jurisdiction s activation date [] or removing the jurisdiction from the deployment plan, ) and 9/7/10 Letter from Sec. Napolitano to U.S. Representative Zoe Lofgren, Ex. N to Declaration of Bridget Kessler, Plaintiffs Counsel ( Kessler Decl. ), in support of Plaintiffs Motion for a Preliminary Injunction Compelling Defendants to Produce Certain Opt-Out Records Responsive to Plaintiffs Freedom of Information Request [Docket No. 22] (stating [i]f a local law enforcement agency chooses not to be activated in the Secure Communities deployment plan, it will be the responsibility of that agency to notify its local ICE field office of suspected criminal aliens ) with Vendantam, supra, n.15 and 4/28/11 Letter from ICE Assistant Secretary John Morton to Rep. Lofgren, Ex. E to Pl. 6/2/11 Letter (stating state and local jurisdictions cannot prohibit the information sharing between the Departments of Justice and Homeland Security upon which the Secure Communities program rests ). See also 4/28/11 Letter from Rep. Lofgren to DHS Acting Inspector General Charles K. Edwards and ICE Assistant Director Timothy Moynihan, Ex. E to Pl. 6/2/11 Letter (alleging that DHS and ICE personnel and contract staff may have made false and misleading statements to local governments, the public and Members of Congress in connection with the deployment of the Secure Communities program and citing examples of contradictory agency statements). 32 definition cannot be predecisional. 107 However, when the agencies fail to acknowledge that a new policy has been created, it is difficult for the Court to ascertain what is predecisional or postdecisional. If, as certain government spokespersons have maintained, Secure Communities has always been mandatory,108 then all documents discussing the opt-out issue since the commencement of the program in 2008 would be postdecisional.109 Instead, I base my decision on the dates that clear and unambiguous statements of agency policy were made. Accordingly, I hold that any discussions of the voluntary nature of the program after January 27, 2010, when the agency publicly stated that it was 107 Judicial Watch, Inc., 297 F. Supp. 2d at 260 (citations and some quotation marks omitted). 108 See, e.g., Lee Romney, Congresswoman Says Federal Officials Lied About Program Targeting Immigrant Inmates, L OS A NGELES T IMES, April 23, 2011, Ex. A to Pl. 4/27/11 Letter (quoting an unnamed DHS official as saying, Secure Communities is not voluntary and never has been. Unfortunately, this was not communicated as clearly as it should have been to state and local jurisdictions by ICE when the program began. ); Elise Foley, Janet Napolitano Defends Secure Communities Deportation Program, H UFFINGTON P OST, April 26, 2011, Ex. C to Pl. 4/27/11 Letter (quoting Sec. Napolitano as stating, This whole opt-in, opt-out thing was a misunderstanding from the get-go . . . and we have tried to correct that[.] ). 109 While I doubt that is the outcome defendants are seeking, I also doubt whether they would be willing to acknowledge a policy shift, merely for the sake of this litigation. 33 voluntary,110 and any discussions of the mandatory nature of the program after March 2010, when there is evidence that ICE and the FBI discussed its mandatory nature with Washington, D.C. local law enforcement officials,111 are postdecisional. Any documents discussing those already formulated policies even if in draft format, and even if containing deliberative discussions of how to portray those policies to the public are not protected by the deliberative process privilege and must be released, unless covered by another privilege or FOIA exemption. Defendants have also failed to include in the majority of entries in their Vaughn indexes the documents function and significance in the agency s decision[-]making process, 112 information necessary to justify the assertion of the 110 See Pl. Mem. at 6 (citing, inter alia, Secure Communities Frequently Asked Questions, ICE (January 27, 2010), identified as ICE FOIA 102674.001976-83 ( ICE does not require any entity to participate in the information sharing technology at the state or local level )). 111 See id. at 7 (citing, inter alia, Email from Amy Loudermilk, D.C. Coalition Against Domestic Violence, to Matthew Bromeland, Washington D.C. Metropolitan Police Dep t, dated March 24, 2010 ( Loudermilk Email ), Ex. H to Horton Decl., and Email from Bromeland to Loudermilk, dated March 30, 2010 ( Bromeland Email ), Ex. I to Horton Decl.). 112 New York Times Co., 499 F. Supp. 2d at 515 (quoting The Wilderness Soc y v. United States Dep t of the Interior, 344 F. Supp. 2d 1, 5 (D.D.C. 2004)). Accord Judicial Watch, Inc., 297 F. Supp. 2d at 259 (to invoke deliberative process privilege, agency must pinpoint an agency decision or policy to which the document contributed, or identify a decisionmaking process to which a document 34 deliberative process privilege. Nor is this information immediately apparent to me from my in camera review. Thus, to the extent that defendants might have a valid claim to the deliberative process privilege, I have often been unable to discern it, due to incomplete information contextualizing the documents. 2. Attorney-Client Privilege Plaintiffs allege that the Vaughn entries are insufficiently detailed to ascertain whether the documents are legal in nature, rather than nonlegal, policyrelated or public relations discussions. 113 However, this distinction is too simplistic. The attorney-client privilege is of significant import in the governmental context, because [i]t is crucial that government officials, who are expected to uphold and execute the law . . . be encouraged to seek out and receive fully informed legal advice. 114 Attorneys may provide advice on a broad range of matters, but [s]o long as the predominant purpose of the communication is legal advice, the communication is privileged.115 I am not convinced, however, that defendants have sufficiently contributed ) (quotation marks and citations omitted). 113 Pl. Mem. at 21. 114 In re County of Erie, 473 F.3d 413, 419 (2d Cir. 2007). 115 Id. at 420. 35 investigated and reported whether the confidentiality of the documents was maintained such that the attorney-client privilege applies. In the case of an organizational client, the confidential communication must be circulated no further than among those members of the organization who are authorized to speak or act for the organization in relation to the subject matter of the communication. 116 [T]he attorney[-]client privilege can be waived if the document is published, or disclosed to private individuals or to nonfederal agencies. 117 Plaintiffs have alleged, with convincing evidence, that defendants have shared with individuals outside of the agencies at least some of the information found in the documents that they now withhold as privileged communications. For instance, plaintiffs have submitted to the Court an email from Amy Loudermilk, of the D.C. Coalition Against Domestic Violence, to Matthew Bromeland, of the Washington D.C. Metropolitan Police Department,118 and Bromeland s reply email, in which he writes that according to ICE and the FBI, there is no specific [federal] mandate, but rather it is grounded in a multitude of 116 Coastal States, 617 F.2d at 863 (quoting Mead, 566 F.2d at 253 n.24). 117 Rein, 553 F.3d at 376 (citing Mead, 566 F.2d at 253). 118 See Loudermilk Email. 36 information sharing initiatives. They shared with us the main ones listed below. 119 A list of twelve orders, reports, and statutes then follows. Similar lists have been redacted from various documents in the production, with citations to the attorney-client privilege. If plaintiffs have been able to uncover this one communication, there may well be more such information that defendants have withheld from their production as privileged, despite having released the same information to individuals outside of the agency. Where the content of an attorney-client communication has been disclosed to other parties, that communication is no longer privileged. Thus, for each document that defendants seek to withhold under the attorney-client privilege, they must represent that confidentiality has been maintained.120 If defendants are not able to make such a representation as to a particular document, and no other privileges or FOIA 119 Bromeland Email. 120 I am not convinced by defendants argument that they have adequately established confidentiality because [p]laintiffs are litigating this motion precisely because the information is non-public and ICE s express reason for not releasing the information is that [d]isclosure of such information would discourage [agency] clients from freely disclosing all pertinent information to their [agency] attorneys. Defendants Reply in Support of Their Motion for Partial Summary Judgment on Exemptions Applied to Opt-out Records and Opposition to Plaintiffs Cross-Motion for Summary Judgment ( Reply Mem. ) at 10. That a document has not been released to the public does not necessarily mean that it remains confidential. Defendants must represent that confidentiality, as defined in this Opinion, has been maintained. 37 exemptions have been asserted, that document must be released. B. Exemptions 6 and 7(C) 1. Threshold Issue of Type of File or Information Before examining the balance of privacy and public interests, the threshold issue is whether the documents in question constitute the types of records that the exemptions are intended to protect. Specifically, Exemption 7 and its subdivisions address records or information compiled for law enforcement purposes. 121 While ICE, DHS and FBI the three agencies that have invoked the 7(C) Exemption are unquestionably federal law enforcement agencies, not every document produced by those agencies personnel has been compiled for law enforcement purposes under FOIA. Courts have generally interpreted Exemption 7 as applying to records that pertain to specific investigations conducted by agencies, whether internal or external, and whether created or collected by the agency in other words, investigatory files.122 121 5 U.S.C. § 552 (b)(7)(C). 122 See, e.g., Ortiz v. United States Dep t of Health and Human Servs., 70 F.3d 729, 732 (2d Cir. 1995) (finding letter that HHS s Office of Inspector General used . . . to launch a criminal investigation qualifies as a law enforcement record under Exemption 7); Vento, 714 F. Supp. 2d at 148 (finding documents compiled in the course of an investigation into plaintiff s tax liability qualify as law enforcement records under Exemption 7, and compiling cases); Ligorner v. Reno, 2 F. Supp. 2d 400 (S.D.N.Y. 1998) (finding complaint letter that contained the identity of an individual who accused another of misconduct within the 38 Attempting to ascertain the types of documents or information that Congress intended to protect under Exemption 6 articulated as personnel and medical files and similar files is a more difficult matter. The Supreme Court has interpreted the term similar files broadly to include any detailed Government records on an individual which can be identified as applying to that individual. 123 While the privacy right protected by FOIA was not intended to turn upon the label of the file which contains the damaging information, 124 I disagree with those courts that have interpreted Washington Post so broadly as to render the threshold inquiry meaningless.125 In a 6-5 decision issued more than twenty years ago, the Department of Justice qualifies as a law enforcement record under Exemption 7); Lurie v. Department of Army, 970 F. Supp. 19, 36 (D.D.C. 1997) (finding records pertaining to Army s informal investigation of military medical researcher s representations qualify as law enforcement records under Exemption 7). 123 Washington Post, 456 U.S. at 602. Accord Adamowicz v. Internal Revenue Serv., 672 F. Supp. 2d 454, 473 (S.D.N.Y. 2009). 124 Washington Post, 456 U.S. at 601. 125 See id. at 602 n.4 ( This construction of Exemption 6 will not render meaningless the threshold requirement that information be contained in personnel, medical, and similar files by reducing it to a test which fails to screen out any information that will not be screened out by the balancing of private against public interests. As petitioners point out, there are undoubtedly many Government files which contain information not personal to any particular individual, the disclosure of which would nonetheless cause embarrassment to certain persons. Information unrelated to any particular person presumably would not satisfy the threshold test. ). 39 D.C. Circuit applied an expansive interpretation of the Supreme Court s holding in Washington Post to conclude that similar files included an audio tape recording the voices of the astronauts aboard the space shuttle Challenger before it exploded seventy-three seconds into its flight.126 That holding has not been explicitly adopted by the Second Circuit, and I decline to follow it. The inquiry in this jurisdiction is whether the records at issue are likely to contain the type of personal information that would be in a medical or personnel file. 127 Such information generally includes place of birth, date of birth, date of marriage, employment history, and other identifying information, though not necessarily intimate information.128 Examples of records that would fall into the similar files category include administrative investigation files, which could contain personal information about the subject of the investigation and 126 New York Times Co. v. National Aeronautics and Space Admin. ( NASA ), 920 F. 2d 1002, 1003 (D.C. Cir. 1990). 127 Wood, 432 F.3d at 86 (reversing district court s holding that agency failed to meet Exemption 6 threshold in withholding names of government employees who were involved in the investigation and decision-making process but were not the subjects of the investigation from administrative investigation records) (quoting Wood v. Federal Bureau of Investigation, 312 F. Supp. 2d 328, 350 (D. Conn. 2004)). 128 Id. (quoting Washington Post, 456 U.S. at 600-01). 40 about third-party witnesses;129 files [that] would contain . . . the information that normally is required from a passport applicant; 130 or [a]ttachments to an individual s asylum request consisting of personal history data and supporting affidavits. 131 Some courts have either disregarded the threshold question altogether, or else expanded the holding of Washington Post to apply to any appearance of a name, address, or telephone number of a federal employee regardless of the type of file in which it is found.132 That is precisely what defendants urge here. In the instant case, defendants state that they have, [t]hroughout their respective productions . . . applied Exemption 6 and 7(C) to certain names, telephone numbers, and email addresses of government employees, as well as 129 See id. Obviously certain kinds of investigatory files might fall under both Exemptions 6 and 7(C). 130 Washington Post, 456 U.S. at 600. 131 Phillips, 385 F. Supp. 2d at 304. 132 See, e.g., Budik v. Department of Army, 742 F. Supp. 2d 20, 38 (D.D.C. 2010) (no public interest in disclosing government employee s e-mail address); Amnesty Int l v. Central Intelligence Agency, No. 07 Civ. 5435, 2008 WL 2519908, at *15-16 (S.D.N.Y. June 19, 2008) (withholding third party phone number); Phillips, 385 F. Supp. 2d at 308 (withholding telephone number of government employee); Judicial Watch, Inc. v. United States, 84 Fed. App x 335, 338-39 (4th Cir. 2004) (withholding names of lower level federal employees)). 41 names, telephone numbers, and email addresses of third parties. 133 ICE has withheld such information from [v]arious documents across the production, 134 and DHS has withheld this information from [a]ll document types throughout the production. 135 Although the FBI has identified the particular documents that it has redacted, it has withheld the names and/or identifying information of FBI and non-FBI Federal government employees, and state and local government employees across the board, regardless of the type of document.136 EOIR redacted employee telephone numbers from three documents under Exemption 6, all of which are identified as EOIR Correspondence Control Sheet[s] attached to various letters.137 It is not the case that any mention of a federal employee s name may be withheld. Such a blanket rule would fail both the threshold test as to the type of file or record or information in which such information is found and the balancing test of privacy versus public interests. More suspect yet is the blanket withholding of the names of the authors of files. Interestingly, the D.C. Circuit in 133 Def. Mem. at 18. 134 ICE Vaughn Index, attached to Pavlik-Keenan Decl., at 1. 135 DHS Vaughn Index, attached to Lewis Decl., at 1. 136 Hardy Decl. at 8. 137 EOIR Vaughn Index, attached to Souza Decl., at 1. 42 NASA stated [i]t is the rare file indeed for which the Government could, in good faith, assert an interest in authorial privacy, simply because it is most unusual for a government file to yield up any meaningful information about its author. 138 The court went on to say [e]ven more rarely . . . will the author s interest outweigh the public interest in disclosure of the government file that he or she authored. 139 Even in the context of its holding that a voice recording constitutes a similar file, the D.C. Circuit could not have contemplated that the Government would, in 2011, be making regular, across-the-board assertions of a privacy interest in the names, titles, places of work, and contact information of the authors of files. Plaintiffs argue that the withholding of names also impedes their ability to challenge the many assertions of the deliberative process privilege.140 Defendants contend that plaintiffs desire to gain an advantage in the present 138 NASA, 920 F. 2d at 1009. The court went even further in stating in a parenthetical, [i]n fact, research reveals no case in which the Government has ever before even asserted the privacy interest of the author of a file. Id. This comment shows how much has changed in twenty years, as the Government now regularly asserts a privacy interest over information about the authors of government files. This shift likely derives from the abundance of email correspondence in the daily conduct of government affairs, with the result that many more government files subject to release under FOIA now consist of emails with names, email addresses, and often other identifying information appearing in the senders signature lines. 139 Id. 140 See Pl. Mem. at 23-24. 43 litigation is not a proper consideration under FOIA.141 While that may be true, it is likewise inappropriate for the agencies to withhold this information over which they have sole access in an attempt to gain their own advantage. Courts have long recognized that the asymmetry of information in the FOIA context places a particular burden on the Government to act in good faith.142 Given defendants blanket withholdings, this Court cannot ascertain with any specificity which, if any, documents would fall under either Exemption 6 or 7(C). Nonetheless, assuming arguendo that the documents, or some portion thereof, could satisfy the threshold test of Exemption 6 or 7(C), I now turn to the balancing portion of the test. 2. Public Interest Outweighs Privacy Interests The D.C. Circuit has held that [FOIA] does not categorically exempt individuals identities . . . because the privacy interest at stake may vary depending 141 See Reply Mem. at 11. 142 See, e.g., Vaughn I, 484 F.2d at 824 ( [The] lack of knowledge by the party see[k]ing disclosure seriously distorts the traditional adversary nature of our legal system's form of dispute resolution ); Schoenman v. Federal Bureau of Investigation, 604 F. Supp. 2d 174, 196 (D.D.C. 2009) ( When a party submits a FOIA request, it faces an asymmetrical distribution of knowledge where the agency alone possesses, reviews, discloses, and withholds the subject matter of the request. ) (quoting Judicial Watch, Inc. v. Food and Drug Admin., 449 F.3d 141, 145-46 (D.C. Cir. 2006)). 44 on the context in which it is asserted. 143 While [t]he privacy interests of U.S. government officials might be somewhat diminished due to the countervailing interest of the public to be informed about what their government is up to, 144 federal employees nonetheless maintain an identifiable privacy interest in avoiding disclosures of information that could lead to annoyance or harassment. 145 There is, however, persuasive authority for the proposition that information that merely identifies the names of government officials who authored documents and received documents does not generally fall within Exemption 6. 146 Therefore, under either the Exemption 6 standard of whether disclosure would constitute a clearly unwarranted invasion of personal privacy or the Exemption 7(C) standard of whether disclosure could reasonably be expected to constitute an unwarranted invasion of personal privacy, 147 I find that 143 Judicial Watch, 449 F.3d at 153. 144 Phillips, 385 F. Supp. 2d at 305 (quoting Perlman v. United States Dep t of Justice, 312 F.3d 100, 107 (2d Cir. 2002), vacated, 541 U.S. 970 (2004), remanded to 380 F.3d 110 (2d Cir. 2004) for further consideration in light of National Archives & Records Admin. v. Favish, 541 U.S. 157 (2004)). 145 Cawthon v. United States Dep t of Justice, No. 05-0567, 2006 WL 581250, at *3 (D.D.C. Mar. 9, 2006). 146 Aguirre, 551 F. Supp. 2d at 53. 147 Reporters Comm., 489 U.S. at 756 (considering the statutory language and legislative history of 6 and 7(C) to conclude that the standard for evaluating a threatened invasion of privacy interests resulting from the disclosure of records 45 the public interest in disclosure outweighs the privacy interest as regards the names of agency heads or high-level subordinates in the documents at issue, and the titles and places of work of all federal employees and third parties. There is a substantial public interest in knowing whether the documents at issue reflect highlevel agency policy, helping to inform the public as to what their government is up to. 148 The disclosure of the places of work and titles but not the names of subordinate staff will provide plaintiffs with a greater ability to ascertain the degree to which documents reflect the views of the agency versus those of individual agency employees, and will enable plaintiffs to test defendants assertions of deliberative process to a greater degree, without exposing lower level federal employees to the risk of harassment or annoyance. Accordingly, plaintiffs are entitled to summary judgment on this issue, and defendants are ordered to reproduce the documents without redacting the names of agency heads or highlevel subordinates, or the titles and places of work of all federal employees and third parties, where such information has been withheld.149 compiled for law enforcement purposes is somewhat broader than the standard applicable to personnel, medical, and similar files ). 148 Id. at 773. 149 Defendants contend that they have left unredacted the names and/or titles of senior government employees. Reply Mem. at 10. However, they have done so inconsistently. Additionally, to the extent that they have released only the 46 Plaintiffs evince no interest in the phone numbers or email addresses that have been withheld. Thus, although defendants have failed so far to make the threshold showing as to the types of files, summary judgment is granted to defendants on the email addresses and phone numbers that have been redacted. I now address the particular documents that I have reviewed in camera. C. Exemption 5 Priority Policy Documents Reviewed In Camera 150 1. Draft - internal PMO SC Issue Paper 151 This document, which was redacted in full as protected by the deliberative process privilege under Exemption 5, is an undated memorandum from Marc Rapp, the Acting Assistant Director of Secure Communities. My evaluation of the document was impeded by a DRAFT marking obscuring half of the text in the ostensibly unredacted version of the document submitted for in camera review. Based on the legible portions of the document, it appears to consist largely of factual recitations and legal justifications for Secure Communities. The document does not reflect the agency give-and-take of the titles of any senior government employees, they are now ordered also to release their names. 150 Ex. A to Pl. Mem. 151 [PP #1] ICE FOIA 10-2674.0003457-.0003460. 47 deliberative process by which the decision itself is made, 152 nor does it appear to have been prepared to assist the recipient in making a decision. In the Vaughn index, ICE asserts that [t]he comments do not reflect any final agency policy or decision. 153 However, that boilerplate assertion is insufficient. Defendants must identify the role that the document played in the deliberative process. Defendants will be given one final opportunity to sufficiently justify withholding this document, after which the Court will order its release if not persuaded by the offered explanations. Defendants are also directed to release the non-exempt factual portions of the document that can be separated from the potentially exempt portions. I deny summary judgment without prejudice as to both parties with respect to this document. 2. Email between SC PMO Staff 154 This email exchange reflects a substantive debate about how to respond to a state s inquiry regarding opt-out. I find that the redacted text has been properly withheld under Exemption 5, as it reflects a deliberative and predecisional discussion. In contrast to other documents in this production, the discussion here is 152 Coastal States, 617 F.2d at 869 (quoting Vaughn v. Rosen 523 F.2d 1136, 1144 (D.C. Cir. 1975) ( Vaughn II ). 153 ICE Vaughn Index at 33. 154 [PP #2] ICE FOIA 10-2674.0008844-.0008845. 48 not about what rhetoric the agency should use in its response, but rather about how it should modify its approach in actual fact, in order to respond substantively to a state s concerns. Defendants are granted summary judgment as to the withheld text. 3. Email from Deputy Press Secretary 155 This email string reflects discussions regarding what the agency s message to the public about opt-out should be. Defendants have only redacted two paragraphs of text. The redacted portions are no more deliberative than those left unredacted, even if they are more embarrassing to the agency, which of course is not a relevant consideration under FOIA. I find that those two passages do not reflect the agency give-and-take of the deliberative process. 156 Furthermore, I find that one of the normal justifications for the deliberative process privilege that premature disclosure of the agency s position could lead to public confusion has little application here, because the entire purpose of this FOIA request is to obtain clarity as to the agency s position, where the agency has made contradictory and confusing representations. Plaintiffs are granted summary judgment as to the redacted text in this email string and defendants are ordered to release the text in 155 [PP #3] ICE FOIA 10-2674.0010776-.0010778. 156 Coastal States, 617 F.2d at 869 (quoting Vaughn II, 523 F.2d at 1144). 49 full. 4. Draft paper on LEA Deployment Issues 157 This paper is clearly deliberative and predecisional in nature, including pros and cons, perceived adverse consequences, and recommendations 158 about how best to deploy Secure Communities in local jurisdictions, and hence is privileged. Nonetheless, there are factual recitations that could be disclosed particularly the statements of each jurisdiction s position. Defendants are granted summary judgment as to the bulk of the redactions, but are ordered to release the factual portions of the document. 5. October 1, 2010 Memorandum 159 At least one iteration of the October 1, 2010 memorandum has been released almost in full, with the exception of the second and third paragraphs.160 The memorandum contains new language describing the manner in which SC 157 [PP #4] ICE FOIA 10-2674.0013116-.0013117. 158 ICE Vaughn Index at 77. 159 [PP #5] ICE FOIA 10-2674.0013894-.0013896 and [PP #6] ICE FOIA 10-2674.0012488-.0012493. The other iterations of this memorandum have been identified by Bates number in n. 100 supra. My holding here pertains to all iterations of the memorandum. 160 [Portion of PL #3] ICE FOIA 10-2674.0009133-.0009136. 50 program operates. 161 I do not view the withheld paragraphs as more deliberative or predecisional than the remainder of the memorandum, though potentially more embarrassing to the agency. Nonetheless, ICE may be able to provide additional information about the role that the document played in the deliberative process that would justify its withholding. As a result, I deny summary judgment without prejudice to both parties as to the withholding of the two paragraphs, and order defendants to provide a more detailed explanation for their assertion of the deliberative process privilege with respect to these paragarphs. One draft of the document labeled by plaintiffs as Priority Policy Document #6162 contains extensive comments from the Office of the Principal Legal Advisor (OPLA). In evaluating the legal sufficiency of the proposed language, agency attorneys performed an essential legal task. Thus, the assertion of attorney-client privilege is proper, to the extent that defendants represent that confidentiality was maintained. At this time, summary judgment regarding this draft is denied without prejudice as to both parties. 6. 161 Draft Public Affairs Guidance Memo 163 ICE Vaughn Index at 22 (describing ICE FOIA 10-2674.0003008- .0003022). 162 ICE FOIA 10-2674.0012488-.0012493. 163 [PP #7] ICE FOIA 10-2674.0011411-.0011421. 51 The Vaughn index indicates that the information withheld from this document consists of [t]he draft portions of the memorandum which were not finalized. 164 In fact, the entire document was redacted except for portions of the introductory email, the heading information of the memorandum, and first line of the memorandum. The Vaughn index also indicates that [t]hese portions of the memorandum deliberated public affairs guidance that did not reflect any final agency policy or position. 165 However, there is nothing inherently deliberative about the content of the memorandum itself. Furthermore, the introductory email, while referring to the memorandum as a draft, also indicates that it is due COB, suggesting that it was likely in its final or close to final form. Given the extensive contents of the document, which has been almost entirely redacted, it is unlikely that none of the redacted portions reflect a final agency policy or position. Even after having reviewed the document in unredacted form in camera, without having more information about its context, I cannot determine whether it does or does not reflect final agency positions. However, much of what appears in this document has been previously released in one form or another in response to this very FOIA request. 164 ICE Vaughn Index at 61. 165 Id. 52 Where the exact information at issue has already been released, the agency has waived its right to claim an exemption as to that information.166 Apart from the boilerplate statements in their Vaughn index, defendants who bear the burden of establishing the propriety of the asserted exemptions have provided no evidence suggesting that this document is truly deliberative or predecisional. Thus, while talking points and public affairs guidance documents, when in draft form, may be protected under the deliberative process privilege,167 I do not have enough information about the role that this document played in the deliberative process to find that it qualifies for such protection at this time.168 At this time, I deny summary judgment to both parties 166 See Coastal Delivery Corp. v. United States Customs Serv., 272 F. Supp. 2d 958, 965-66 (C.D. Cal. 2003) (finding that waiver of right to argue exemptions exists if agency disclosed the exact information at issue ). 167 See American Civil Liberties Union v. United States Department of Homeland Security, 738 F. Supp. 2d 93, 112 (D.D.C. 2010) ( The creation of a talking points document itself suggests that a public statement was anticipated at the time of its creation, and given that [] no official statement has yet been made, the talking points remain ripe recommendations that are ready for adoption or rejection by the Department. ); Sierra Club, 384 F. Supp. 2d at 19 (finding agency s explanation that draft talking points are an internal proposal . . . predecisional to the actual communication of such information and issues sufficient to establish deliberative process privilege). 168 See Judicial Watch, Inc. v. United States Postal Serv., 297 F. Supp. 2d 252, 265-66 (D.D.C. 2004) (court unable to grant summary judgment on withholding of draft talking points where agency identifies nothing more specific about the content of this document, does not specify its place in a 53 without prejudice. Defendants are ordered to provide more information to justify its withholding under the deliberative process privilege, taking into account that information that has already been released cannot now be withheld. 7. Emails between SC and OPLA 169 I find that this email exchange, in which ICE attorneys provide requested legal advice, has been properly withheld under the attorney-client privilege within Exemption 5, to the extent that defendants represent that confidentiality was maintained. I note, in providing guidance to defendants in their revision of the Vaughn index, that the description of information withheld in the entry for this document in the Vaughn index is the sort of detailed entry that this Court expects for all withheld documents. However, the index should explicitly indicate that confidentiality was maintained. 8. Email from OPLA containing attachments with drafts of particular decisionmaking context, and does not indicate whether, as a draft, these talking points were actually used in a communication with the public ); Citizens for Responsibility and Ethics in Washington v. United States Dep t of Homeland Security, 648 F. Supp. 2d 152, 161 (D.D.C. 2009) ( Citizens I ) (where, even after in camera review, court was unable to determine whether Exemption 5 was properly invoked over talking points document labeled draft and for official use only because Vaughn submission lacked sufficient detail about the document and its role in decisionmaking process). 169 [PP #8] ICE FOIA 10-2674.0003140-.003143. 54 documents in preparation for meetings 170 ICE deemed much of this document unresponsive, which I find to be accurate. ICE FOIA 10-2674.0002927 has been produced in its entirety, although it resembles the type of information redacted from other documents. Because ICE FOIA 10-2674.0002928-.0002976 is a draft document with extensive commentary by OPLA advising on the legal sufficiency of the language, I find that those pages are properly protected under the attorney-client privilege, to the extent that defendants represent that confidentiality was maintained. A greater attempt should be made to separate factual recitations, which are not protected unless they reflect information supplied by the client. Summary judgment is granted in part to plaintiffs. Defendants are ordered to release the factual portions of the document that can be separated from the legal analysis, and to represent that confidentiality was maintained. 9. Email chain between The CRCL Officer and ICE Personnel 171 This email string between Margo Schlanger, Officer for Civil Rights and Civil Liberties at DHS, and David Venturella, Assistant Director of Secure Communities, was withheld under Exemption 5, though the particular privilege has 170 [PP #9] ICE FOIA 10-2674.0002912-.0002976. 171 [PP #10, also DPC #3] DHS000196-000317. 55 not been specified.172 I find that this document has been improperly withheld. The document has been described in the Vaughn index as [p]re-decisional and deliberative conversation via Email on Implementation of Policy and how to respond to inquiries about said Policy. 173 There is nothing deliberative or predecisional about the exchange. It consists of inquiries from Schlanger as to what the Secure Communities policy is, and a series of nonresponsive answers from Venturella. The exchange does not reflect recommendations from a subordinate to a superior, as is characteristic of the deliberative process.174 Nor does it reflect the 172 Originally these pages were redacted in full, however, before producing them for in camera review, defendants recognized that full redaction was an error and reproduced a partially redacted version to plaintiffs. See Defendants 6/1/11 Letter to the Court. The names of Schlanger and Venturella have been left unredacted in the second produced version. 173 DHS Vaughn Index at 1. 174 See Senate of the Commonwealth of Puerto Rico, 823 F.2d 574, 586 (D.C.Cir. 1987); Citizens For Responsibility and Ethics in Washington v. National Archives and Records Admin. 583 F. Supp. 2d 146 (D.D.C. 2008) ( Citizens II ) ( in determining whether the deliberative process privilege applies to a particular document, courts often look to the nature of the decisionmaking authority vested in the officer or person issuing the disputed document, and the relative positions in the agency s chain of command occupied by the document s author and recipient. ) (quoting Animal Legal Def. Fund, Inc., 44 F. Supp. 2d at 300); Coastal States, 617 F.2d at 868 ( [A] document from a subordinate to a superior official is more likely to be predecisional, while a document moving in the opposite direction is more likely to contain instructions to staff explaining the reasons for a decision already made. ). 56 agency give-and-take of the deliberative process. 175 Instead, the exchange reflects a request from one part of the agency for clarification as to what the policy is, met with clearly obfuscating answers from another part of the agency, along horizontal lines.176 Plaintiffs are granted summary judgment as to the text of this document, which defendants are ordered to release. D. Exemption 5 Priority Policy Documents Reviewed In Camera 177 Despite a variety of descriptions listed in ICE s Vaughn index, the twenty documents that I reviewed in camera from this category consisted of the October 2 memorandum attached to various emails; the October 1 memorandum embedded in various email strings; and email strings in which the October 1 memorandum was embedded and to which the October 2 memorandum was attached. The short email conversations attached to the two memoranda were released in part. I find that the redacted parts of the email conversations were 175 Coastal States, 617 F.2d at 869 (quoting Vaughn II, 523 F.2d at 1144). 176 See Evans v. United States Office of Personnel Mgmt., 276 F. Supp. 2d 34, 40 (D.D.C. 2003) (finding that the horizontal movement of the document [between agency components] simply does not match the classic case of the deliberative process at work, which involves a vertically-moving memorandum simply recommending legal strategy ) (quoting Murphy v. United States Dep t of the Army, 613 F.2d 1151, 1154 (D.C. Cir. 1979)). 177 Ex. B to Pl. Mem. 57 properly withheld under either the attorney-client privilege or the deliberative process privilege encompassed in Exemption 5. Having already addressed the October 1 memorandum above, I now address the October 2 memorandum. 1. October 2, 2010 Memorandum 178 Plaintiffs assert that this memorandum, which has been produced for in camera review some eighteen times in various forms, lost its predecisional status when the agency relied upon it to change its position, as announced in an October 6, 2010 statement by DHS Secretary Janet Napolitano.179 Because the memorandum was dated October 2, the statement was made on October 6, and an individual was congratulated for his excellent SC paper on October 8, plaintiffs infer that the memorandum must form the basis for the shift in policy.180 The memorandum constitutes, as defendants have maintained, legal advice and analysis about a Secure Communities mandate. It does not dictate a shift in policy, though it is conceivable that it was relied upon by agency personnel contemplating such a shift. Under NCLR, mere reliance on a document s conclusions is not enough for it to lose its predecisional status; the agency must 178 The memorandum was produced at the Bates numbers listed in n.99 179 See Pl. Mem. at 14-15. 180 Id. at 15. supra. 58 also have relied on its analysis.181 In NCLR, because the agency explicitly relied upon the reasoning contained in a legal memorandum and referred to it repeatedly in public presentations, the court concluded that the agency was obliged to disclose the memorandum as the basis for the agency s shift in policy.182 The court relied upon the Supreme Court s reasoning in Sears, Roebuck, that [t]he public is only marginally concerned with reasons supporting a policy which an agency has rejected, or with reasons which might have supplied, but did not supply, the basis for a policy which was actually adopted on a different ground. In contrast, the public is vitally concerned with the reasons which did supply the basis for an agency policy actually adopted. These reasons, if expressed within the agency, constitute the working law of the agency. 183 In the instant case, Secretary Napolitano has not acknowledged that there has been any shift in policy, much less specifically attributed any such shift to the memorandum in question. The agency has not publicly relied upon the 181 See NCLR, 411 F.3d at 358. 182 See id. 183 Id. at 360 (quoting Sears, Roebuck, 421 U.S. at 152-53). See also Coastal States, 617 F.2d at 867 ( an agency will not be permitted to develop a body of secret law, sued by it in the discharge of its regulatory duties and in its dealings with the public, but hidden behind a veil of privilege because it is not designated as formal, binding, or final. ); Evans, 276 F. Supp. 2d at 41 ( Because the memo at issue describes [the agency s] legal position in terms and under circumstances strongly suggestive of finality, the agency may not claim deliberative process to shield its articulation of that position. ). 59 memorandum or adopted it by reference.184 Still, it is not enough for defendants to say simply that plaintiffs are impermissibly inferring that the memorandum was the basis for Napolitano s shift;185 it is defendants burden to establish the role that the memorandum played in the deliberative process. Defendants have failed to meet that burden. The eighteen Vaughn entries describing this document contain some variation of [l]egal analysis of the mandatory nature of the 2013 Secure Communities deployment. 186 That description is insufficient to allow plaintiffs or the Court to ascertain the role that the document played. I am unable to determine why the memorandum was written, and of particular import for assessing whether it qualifies for protection under the deliberative process whether it was written to justify an already existing policy or to lend support in an intra-agency debate about shifting the policy. I note, however, that the other concerns of the deliberative process privilege would not be implicated by the document s release. First, the 184 Cf. Coastal States, 617 F.2d at 867 ( [E]ven if the document is predecisional at the time it is prepared, it can lose that status if it is adopted, formally or informally, as the agency position on an issue or is used by the agency in its dealings with the public. ). 185 See Reply Mem. at 5-6. 186 ICE Vaughn Index at 39. 60 memorandum does not reflect the personal opinions of a single writer, as it appears to have been the product of a collaborative process and provides legal justification for what, at some unspecified time, became agency policy. Second, there is no risk of confusing the public by the inaccurate or premature disclosure of agency views, as the public is confused, and it is plaintiffs who seek to clarify by obtaining the release of a fuller explanation of agency views.187 It appears that the agency has attempted to shield the memorandum from disclosure by maintaining it in draft form, which is unacceptable.188 It was apparently only circulated in draft format, as defendants have confirmed to plaintiffs that there is no final version of the document.189 Although the memorandum was never finalized, the attached email correspondence suggests that the memorandum s analysis was viewed as persuasive, and was at no point rejected for inaccurately reflecting agency views. For all of these reasons, I find that the 187 Cf. Citizens I, 648 F. Supp. 2d at 156 (listing three rationales for deliberative process privilege). 188 See ICE FOIA 10-2674.0002509 (where, in unredacted text, Section Chief writes at 10:52 a.m. on October 1, 2010 Give me 30 minutes and we will send the final version, and at 1:23 p.m. on the same date sends another email stating [a]ttached is ELS draft memorandum regarding the legal support for the mandatory nature of participation in Secure Communities in 2013 ). 189 See Pl. 6/2/11 Letter at 2; 4/20/11 Email from Christopher Connolly, Defendants Counsel, to Sunita Patel, Plaintiffs Counsel, Ex. D to Pl. 6/2/11 Letter. 61 document is not protected by the deliberative process privilege. I must also consider whether the document is protected by the attorney-client privilege.190 The memorandum contains legal analysis, and was written by the Office of the Principal Legal Advisor (OPLA) of ICE, and addressed to Beth Gibson, the Assistant Deputy Director of ICE.191 However, defendants have failed to establish that the confidentiality of the document was maintained. Plaintiffs plausibly allege that the legal analysis contained within the document was shared outside of the agency, including with state and local governments and/or with other agencies and branches of the federal government.192 If that is the case, then attorney-client confidentiality has been breached and the memorandum is no longer protected by that privilege. Plaintiffs also argue that the document must be released because the 190 There are two versions of the memorandum (PL #4 and PL #5) that were marked as attorney work product and deliberative process, but not as an attorney-client communication. The Vaughn entry for both documents includes the attorney-client privilege, however, so I will deem the privilege to have been asserted over all versions of the memorandum. 191 I note in passing that the memorandum is clearly not attorney work product, as defendants claimed on certain versions of the memorandum, as there has been no suggestion that the memorandum was prepared for ongoing or anticipated litigation. See Coastal States, 617 F.2d at 865 ( at the very least some articulable claim, likely to lead to litigation, must have arisen ). 192 See Pl. Mem. at 21-22 (discussing Bromeland Email). 62 agency is misusing Exemption 5 to conceal secret law. 193 While the secret law doctrine has been discussed most often as an exception to the deliberative process privilege, the Second Circuit held in NCLR that [l]ike the deliberative process privilege, the attorney-client privilege may not be invoked to protect a document adopted as, or incorporated by reference into, an agency s policy. In such circumstances, the principle rationale behind the attorney-client privilege to promote open communication between attorneys and their clients so that fully formed legal advice may be given . . . evaporates; for once an agency adopts or incorporates a document, frank communication will not be inhibited.194 In the instant case, the agency has not explicitly adopted or incorporated the memorandum at issue as the basis of its policy shift. Indeed, despite overwhelming evidence to the contrary, it has failed to even acknowledge any policy shift. Thus, at this point, I deny summary judgment without prejudice as to both parties. Defendants are ordered to provide more information as to the role that the document played in the deliberative process, and to establish that the confidentiality of the document has been maintained. I will also accept from plaintiffs any additional proof that the memorandum has been adopted or 193 Pl. Mem. at 13-16. 194 NCLR, 411 F.3d at 360 (quotation marks and citations omitted). Cf. Tax Analysts v. Internal Revenue Serv., 391 F. Supp. 2d 122, 127 ( Tax Analysts II ) (rejecting the argument that agency working law is inherently separate and distinct from attorney work product and therefore must always be disclosed ). 63 incorporated by reference by the agency, such that it can be considered secret law that should be released. I also highlight that the privilege applies only to the opinion or recommendatory portion of the report, not to factual information which is contained in the document. 195 The memorandum contains a significant amount of factual background material that must be disclosed. Such factual material is only protected to the extent that it is client-supplied. Where the factual portion has come from other sources, it must be disclosed.196 E. Exemption 5 Deliberative Process Challenges Reviewed In Camera 197 1. Emails among DHS, FBI and state employees concerning NY Commission letter to Northern Manhattan Coalition for Immigrant Rights 198 This email string, discussing a letter sent to a non-profit organization in which opt-out was addressed, was redacted in part. The redactions in the body of the email were proper under the deliberative process privilege of Exemption 5, 195 Coastal States, 617 F.2d at 867. 196 See Vento, 714 F. Supp. 2d at 151. 197 Ex. C to Pl. Mem. DPC #3 is the same as PP #10, and has already been addressed. 198 [DPC #1] FBI-SC-1413-1415. 64 as the discussions contained therein are both deliberative and predecisional. Defendants are granted summary judgment as to their withholdings in these emails. 2. Issue paper entitled Originating Agency Identifier (ORI) Validation Process 199 This two-page issue paper is deliberative in that it discusses a proposed change in protocol and predecisional, in that it is not only marked draft, but reflects comments and deletions from an unidentified reader. Thus, this document was properly redacted in full under the deliberative process privilege of Exemption 5. Defendants are granted summary judgment as to their withholding of this document. 3. Email between SC PMO staff 200 This email string consists of a discussion regarding how to revise a Questions and Answers document about Secure Communities. The discussion is both deliberative and predecisional, in that it reflects some back and forth regarding revisions. However, what is being deliberated is not whether or not participation in Secure Communities should be mandatory, but rather how that policy should be communicated to the public. As discussed above, such discussions are not covered by the deliberative process privilege. Thus, summary 199 [DPC #2] DHS000118-000119. 200 [DPC #4] ICE FOIA 10-2674.0003393-.0003395. 65 judgment is granted to plaintiffs, and defendants are ordered to release the withheld text. 4. Email between SC program staff elements 201 This email string was withheld in part, pursuant to the deliberative process privilege. It is apparent from the released portions of the string that agency personnel or consultants prepared answers in reply to a reporter s questions, but the answers ultimately were not sent to the reporter. Those answers, which have been withheld, do not merely reflect the personal opinions of an individual, nor would they inaccurately or prematurely disclose an agency position. Furthermore, what is being debated is not agency policy, but rather how to portray that policy to the media. Therefore, the answers are not privileged and were improperly withheld. Summary judgment is granted to plaintiffs, and defendants are ordered to release the redacted text. 5. DraftMemo from SC PMO to department staff component 202 This document was withheld in full, pursuant to the deliberative process privilege. It consists of an undated memorandum from one high-ranking agency official to his superior. Although the document is labeled Draft for 201 [DPC #5] ICE FOIA 10-2674.0003396-.0003403. 202 [DPC #12] ICE FOIA 10-2674.0003461-.0003463. 66 Discussion Purposes, the label is misleading. The conclusion of the document articulates the decision to be made, and is followed by the recipient s decision. Thus, it seems obvious that there was no later version of this document, and the draft label was inaccurate. It does, however, reflect the deliberative process, particularly insofar as it is authored by a subordinate to his superior, explicitly making recommendations and asking for the superior s decision. Nonetheless, there is segregable material within the document. The names of the high-ranking author and recipient, as well as the subject line, should be released. The first two paragraphs of the memorandum under the heading Background constitute segregable factual information that should be released, with the exception of the last sentence of the second paragraph. Also included is an appendix, which merely lists various authorities, including laws and reports, followed by one-line summaries of the relevance of each. The authorities must be released, as they do not reflect any deliberation. Furthermore, this list overlaps substantially with the list released to Matthew Bromeland of the D.C. Metropolitan Police Department, as discussed above. Having already released the exact information at issue, defendants have waived the claimed exemption as to that information.203 The summaries of the authorities 203 See Coastal Delivery Corp., 272 F. Supp. 2d at 965-66. 67 relevance may be withheld as forming part of the deliberative portions of the memorandum. 6. Email between SC PMO staff 204 This is an email string containing [d]eliberations of language to be used in response to a state s inquiry about the deployment of biometric i[]dentification systems. 205 Once again, what is being deliberated is not the actual Secure Communities policy regarding opt-out, but rather how to articulate that position to the state. For the reasons stated elsewhere, I do not find that these are the sorts of deliberations intended to be protected by the deliberative process privilege. Accordingly, plaintiffs are granted summary judgment as to this document, and defendants are ordered to release the redacted text. 7. Email from FBI to SC 206 This set of documents includes an email string between FBI and ICE personnel, and attached external and internal Frequently Asked Questions. The majority of the text has been released. The portions that have been redacted may be withheld as deliberative process under Exemption 5, as they contain 204 [DPC #15] ICE FOIA 10-2674.0003544-.000347. 205 ICE Vaughn Index at 34. 206 [DPC #47] ICE FOIA 10-2674.0012235-.0012255. 68 discussions that reflect the give-and-take of the deliberative process and make clear that a final decision had not yet been made. Thus, release of the redacted portions would inaccurately reflect a final agency position or policy. Defendants are granted summary judgment as to the withheld text. 8. Briefing Paper 207 This is a briefing paper, which has been described in detail in the Vaughn index as [c]ontain[ing] an agency employees assessment of internal collaborative discussions that took place between Illinois State Police (ISP) officials regarding the possible deployment of [Secure Communities] in that state, including the agency employee s interpretation of the reaction of the ISP officials.208 The majority of the paper has been released, but a sentence and a half has been withheld. I do not find that the withheld text is any more deliberative than the rest of the memorandum. Contrary to the Vaughn description, the withheld text consists of factual reporting, rather than an agency employee s interpretation of the facts. Instead, I suspect that this passage has been withheld based on the concern articulated in the Pavlik-Keenan Declaration that disclosure of 207 [DPC #60] ICE FOIA 10-2674.0013008-.0013009. 208 ICE Vaughn Index at 75. 69 information exchanged between ICE employees and our federal, state, and local partners could compromise the working relationships between these agencies. 209 Pavlik-Keenan goes on to state, Much of the law enforcement process depends on cooperation at the Federal, State, and local levels and damaging these relationships could result in a deleterious impact on the ability of the agencies to carry out law enforcement and national security operations.210 While the privileges embodied in Exemption 5 reflect a concern with damaging deliberative processes within an agency, or relationships between an agency and its attorneys, neither the deliberative process privilege nor FOIA evinces a concern with negatively affecting the relationships between various agencies of government. As I find defendants Vaughn description insufficient to justify the withholding of the text, plaintiffs are granted summary judgment, and defendants are ordered to release the withheld text. 9. Document outlines updated messaging to support ICE maintaining its position to fully use federal information sharing by 2013 211 The majority of this document has been released. The only portion 209 Pavlik-Keenan Decl. at 4. 210 Id. 211 [DPC #81] ICE FOIA 10-2674.0003237-.0003239. 70 that has been withheld under the deliberative process privilege is, as indicated in the Vaughn index, [i]nformation about how the current messaging differs from previous messaging. 212 The redacted lines do not appear to be any more deliberative than the rest of the memorandum. They are, however, potentially more embarrassing, insofar as they highlight the inconsistencies in the agency s public stance. The purpose of FOIA is to shed light on the operation of government, not to shield it from embarrassment. That is particularly the case here, where there is no individual agency employee to whom the statements are attributed, so no individual will be embarrassed. Nor is there any suggestion that the document is a draft, or that the redacted information would inaccurately or prematurely reflect the agency s position. As a result, I grant summary judgment to plaintiffs, and order that the document be released in full. F. Exemption 5 Attorney Client Challenges Reviewed In Camera I reviewed seven documents that plaintiffs categorized as attorney- client challenges. The remaining three documents were produced, reviewed, and addressed as priority legal documents above.213 212 ICE Vaughn Index at 27. 213 [ACC #30] ICE FOIA 10-2674.0010815, is simply the first page of an earlier draft of the same October 2, 2010 memorandum;[ACC #39] ICE FOIA 102674.0010839 is a summary email of the same October 2 memorandum; and [ACC #60] is the same as [PL #4] ICE FOIA 10-2674.0002534-.0002547. 71 1. Emails among OCR, ICE, senior leadership, ICE Office of the Assistant Secretary s Counsel, and SC PMO staff addressing a response to Representative Anna Eshoo s concerns re San Mateo County, California 214 This email string includes, as indicated in the Vaughn index, proposed language for a response to an inquiry by U.S. Representative Anna Eshoo. Again, the document includes deliberations regarding the message the agency wants to convey, rather than the formulation of the policy itself.215 Such deliberations are not privileged. Furthermore, the vast majority of the redacted text has already been released verbatim in other contexts specifically in a letter from Secretary Napolitano to Representative Lofgren,216 and in a publicity document that originally appeared on the ICE website.217 Where the exact information has already been released, the agency waives the right to withhold that information. The few words that may not have been released already constitute mere 214 [ACC #1] ICE FOIA 10-2674.0003386-.0003389. 215 But see Sierra Club, 384 F. Supp. 2d at 27 (finding draft responses to members of Congress to be covered by Exemption 5 because [c]ongressional relations over controversial legislation can require the utmost attention and tact. These draft responses . . . constituted recommendations from staff about how to answer concerns expressed by Capitol Hill ). 216 See 9/7/10 Letter from Sec. Napolitano to U.S. Representative Zoe Lofgren. 217 See ICE, Secure Communities: Setting the Record Straight, Aug. 17, 2010, available at https://crocodoc.com/b7hu8, at 6. 72 wordsmithing and are not protected by the deliberative process privilege. According to the Vaughn index, the string includes edits by an attorney which reflected client-supplied information, 218 However, those edits are no more than further tinkering with syntax and do not constitute legal advice. Thus, the attorney-client privilege does not apply. Plaintiffs are granted summary judgment and defendants are ordered to release the withheld text. 2. Email string between SC PMO staff and legal office preparing Draft response to media inquiry 219 This email string between Secure Comunities staff and OPLA has been partially withheld under the deliberative process and attorney-client privileges. The withheld portions appear to be protected by the attorney-client privilege, to the extent that defendants represent that confidentiality was maintained. At this time, summary judgment is denied to both parties without prejudice. 3. Draft letter in response to Congressional inquiry 220 Portions of this undated draft letter from Secretary Napolitano to Representative Lofgren have been redacted under the attorney-client or 218 ICE Vaughn Index at 31. 219 [ACC #5] ICE FOIA 10-2674.0003496-.0003498. 220 [ACC #8] ICE FOIA 10-2674.0003582-.0003583. 73 deliberative process privileges. Edits or comments by an agency attorney as to the legal sufficiency of the language may be withheld under the attorney-client privilege, to the extent that defendants represent that confidentiality was maintained. It is not clear whether the redacted text in the body of the letter reflects agency policy that was still in development, in part because the letter is undated and insufficient context has been provided. I do know that some of the withheld language was not ultimately included in the final version of the letter.221 However, as with many other documents in this production, I am unsure whether the text was ultimately omitted because of a decision about what should constitute agency policy or a decision about what message to convey about agency policy. To the extent that the letter reflects a proposed agency policy that was never adopted, it may be withheld under the deliberative process privilege. However, defendants are warned that they may not withhold this text simply because it reveals an otherwise unacknowledged but actual shift in agency policy that could prove embarrassing. Thus, at this point I deny summary judgment without prejudice as to both parties on the propriety of the deliberative process 221 I have been able to ascertain that this document is a draft of the letter that plaintiffs submitted to the Court in final form. See 9/7/10 Letter from Sec. Napolitano to Rep. Lofgren. 74 privilege assertions in this document. Defendants are ordered to provide more information about the role that the document played in the deliberative process in order to justify their withholding. 4. Email string from SC asking OPLA for legal advice 222 This email string, in which Secure Communities personnel request legal advice from OPLA, falls squarely within the attorney-client privilege. The withheld portions are properly privileged, to the extent that defendants represent that confidentiality was maintained. At this time, summary judgment as to both parties is denied without prejudice. 5. Email from a Secure Communities Employee to an ICE Attorney seeking legal advice and recommendations and the Attorney s response to that inquiry 223 This document, which has been redacted in part, reflects agency personnel s requests for legal advice and an agency attorney s response. It is not clear why the agency personnel s inquiry was released, while attorney-client privilege was asserted over the attorney s response. Nonetheless, I find that the attorney-client privilege was properly asserted, to the extent that defendants represent that confidentiality was maintained. At this time, summary judgment is 222 [ACC #25] ICE FOIA 10-2674.0010589-.0010592. 223 [ACC #49] ICE FOIA 10-2674.0011149-.0011151. 75 denied as to both parties without prejudice. 6. Email between SC PMO staff regarding draft response letter attachment to the County Counsel, County of Santa Clara 224 This document has been partially redacted under the attorney-client privilege. I find that edits and comments made by agency attorneys regarding the legal sufficiency of the language in the document are properly protected under the attorney-client privilege, to the extent that defendants represent that confidentiality was maintained. At this time, summary judgment is denied as to both parties without prejudice. 7. Draft letter from ICE to locality 225 This draft letter reflects comments by an agency attorney as to the legal sufficiency of the language. For some reason, the attorney s comments were redacted but her edits were not. Once again, defendants redactions seem inconsistent both within and between documents. Nonetheless, I do not find a waiver, as the edits do not reflect the identical information as the comments. I find that what has been redacted here is properly covered by the attorney-client privilege, to the extent that defendants represent that confidentiality was 224 [ACC #50] ICE FOIA 10-2674.0003211-.0003219. 225 [ACC #79] ICE FOIA 10-2674.0003149-.0003153. 76 maintained. At this time, summary judgment is denied to both parties without prejudice. G. Reasonably Segregable Challenges Reviewed In Camera I reviewed three documents of the eighty-seven documents identified by plaintiffs as reasonably segregable challenges. The remaining two documents that I ordered produced for in camera review I reviewed as priority legal documents and addressed the segregability concerns with respect to those documents above.226 1. Draft Talking Points Sent by Public Affairs 227 This seven-page document was redacted in its entirety. Although there is no draft label on the document, defendants claim in their Vaughn index that the document is a draft. However, the fact that something is a draft it not enough to withhold the entire document. A great deal of the content of this document is either purely factual information, which must be released, or information that has been released verbatim in other documents, which must also be released. I find that defendants have failed to make adequate efforts to separate 226 In particular, RSC #14 is the same as PLD #9 ( ICE FOIA 102674.0003740-.0003748), and RSC #15 is the same as PLD #17 (ICE FOIA 102674.0003754-.0003759). 227 [RSC #16] ICE FOIA 10-2674.0008861-.0008867. 77 and release non-exempt information from exempt information in this document. Defendants are ordered to release all reasonably segregable non-exempt materials from this document, including information that has already been released elsewhere. If defendants fail to separate and release non-exempt material appropriately, I will order that the entire document be released. 2. Emails string within OPLA 228 This email string among agency attorneys was redacted in part. Defendants have appropriately withheld all of the privileged portions and released the few lines that are non-privileged. All of the redacted portions reflect legal advice and analysis, and thus are protected by the attorney-client privilege, to the extent that defendants represent that confidentiality has been maintained. At this time, summary judgment is denied to both parties without prejudice. 3. Email from Associate Legal Advisor to OPLA team 229 This email, from one agency attorney to other agency attorneys, was redacted almost entirely. The redacted language consists of legal advice and analysis, and thus is protected by the attorney-client privilege. However, except for the first three lines of the body of the email and the sentence that begins In 228 [RSC #20] ICE FOIA 10-2674.0010589-.0010592. 229 [RSC #36] ICE FOIA 10-2674.0010833. 78 fact, all of the redacted language appeared verbatim in ICE FOIA 102674.0002927, which was released in its entirety.230 When the exact information at issue has already been released, an agency waives any claim of privilege as to that information. Accordingly, defendants are ordered to reproduce this document unredacted, except as to the few lines that have not already been released elsewhere. V. CONCLUSION Summary judgment is granted in part and denied in part as to each party. As detailed above, defendants are required to submit revised Vaughn indexes containing further justifications for certain of their withholdings including representations regarding the confidentiality of attorney-client communications and to produce certain documents, or portions thereof, that have previously been withheld. They are required to do so by August 1, 2011. The Clerk of the Court is directed to close these motions [Docket Nos. 32 and 47]. A conference is scheduled for August 11, 2011 at 5 p.m. 230 This page was contained within PLD #9, which is also RSC #14. 79 Dated: New York, New York July 11,2011 80 - Appearances For Plaintiffs: Bridget Kessler, Esq. Peter L. Markowitz, Esq. Immigration Justice Clinic Benjamin N. Cardozo School of Law 55 Fifth Ave., Rm 1154 New York, New York 10003 (212) 790-0213 Anthony J. Diana, Esq. Lisa R. Plush, Esq. Jeremy D. Schildcrout, Esq. Mayer Brown LLP 1675 Broadway New York, New York 10019 (212) 506-2500 Sunita Patel, Esq. Darius Charney, Esq. Center for Constitutional Rights 666 Broadway, 7th Floor New York, New York 10012 (212) 614-6439 For Defendants: Joseph N. Cordaro Christopher Connolly Assistant U. S. Attorneys 86 Chambers Street, 3rd Floor New York, New York 10004 (212) 637-2745/2761 81
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