Ortiz et al v. Home Depot U.S.A., Inc, No. 5:2009cv03485 - Document 81 (N.D. Cal. 2011)
Court Description: ORDER Granting Motion for Preliminary Approval of Proposed Class Action Settlement. Signed by Judge Lucy Koh on October 5, 2011. (jflc1, COURT STAFF) (Filed on 10/5/2011)
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Ortiz et al v. Home Depot U.S.A., Inc Doc. 81 OTICE TO THE CLASS; SETTING FINAL FAIRNESS HEARING Dockets.Justia.com October 5, 2011 EXHIBIT A UNITED STATES DISTRICT COURT NORTHERN DISTRICT OF CALIFORNIA SAN JOSE DIVISION CASE NO. C09-03485 LHK GABRIEL ORTIZ, ANDREW GONZALES, LANDON MICKEY MILLER, AND JOE HUYNH, on behalf of themselves and all others similarly situated, CLASS ACTION NOTICE OF PROPOSED CLASS ACTION SETTLEMENT AND FINAL FAIRNESS HEARING PLAINTIFFS, v. HOME DEPOT U.S.A., INC., DEFENDANT. ATTENTION: CURRENT AND FORMER HOME DEPOT EMPLOYEES WHO USE SIGN LANGUAGE AS YOUR PRIMARY MEANS OF COMMUNICATION DUE TO A HEARING LOSS OR LIMITATION: PLEASE READ THIS NOTICE CAREFULLY. YOU MAY BE ENTITLED TO BENEFITS FROM THIS SETTLEMENT AND YOUR RIGHTS MAY BE AFFECTED BY THIS PROPOSED CLASS ACTION SETTLEMENT AND BY THE FOLLOWING IMPORTANT DATES: DEADLINE TO OBJECT TO OR OPT OUT OF THE SETTLEMENT December 13, 2011 FINAL FAIRNESS HEARING February 2, 2012 You are hereby given this Notice of a proposed settlement (the “Settlement”) of the class action lawsuit entitled Ortiz et al v. Home Depot U.S.A., Inc. (the “Lawsuit”), which has been granted preliminary approval by the United States District Court for the Northern District of California (the “Court”). The proposed Settlement will resolve all claims made against Home Depot U.S.A., Inc. (“Home Depot” or “Defendant”) on behalf of all individuals who have been employed in a non-exempt position at any Home Depot store in California at any time from February 1, 2005 until the date this notice was sent, and who have used sign language as a primary means of communication due to hearing loss or limitation during such employment. The Court will hold a Final Fairness Hearing to address the fairness, adequacy, and reasonableness of the Settlement on February 2, 2012, and to determine whether the Court should give final approval of the Settlement. Page 1 of 7 A. WHY DID I GET THIS NOTICE? The Court has ordered that this Notice be sent to you because you are a potential member of the monetary relief Class, which is defined in the Agreement as: All individuals who have been employed in a non-exempt position at any Home Depot store in California at any time from February 1, 2005 until the date of this notice, and who have used sign language as a primary means of communication due to hearing loss or limitation during such employment. The purpose of this Notice is to: (a) provide a brief description of the Lawsuit; (b) inform you of the proposed Settlement; and (c) discuss your rights and options with respect to the Lawsuit and the Settlement. B. WHAT IS THIS LAWSUIT ABOUT? The Lawsuit was brought by Gabriel Ortiz, Andrew Gonzales, Landon Mickey Miller and Joe Huynh (“Plaintiffs”), deaf individuals who have worked at Home Depot stores in California. They alleged that Home Depot violated the Americans with Disabilities Act and California law by discriminating against them and other persons who are deaf and hard of hearing. Plaintiffs complained that they were not provided with sign language interpreters and other accommodations at interviews, meetings, trainings and other workplace events, and that Home Depot failed to implement an emergency evacuation plan. Plaintiffs also complained that they were not allowed to operate lift equipment because of their disability. Home Depot contends that their practices and conduct with respect to its employees have at all times complied with the requirements of federal and California law and thus do not admit any wrongdoing or liability, and specifically deny any liability or wrongdoing. The proposed Settlement reflects a compromise of disputed claims and does not mean that Home Depot or any of its related entities violated any state or federal disability laws or are liable for any of the allegations made by Plaintiffs. Every class action must be approved by the court presiding over the lawsuit. Thus far, the Court has only preliminarily approved the proposed Settlement and, therefore, ordered that this Notice be sent to the Class. The Court will decide whether to give final approval to the Settlement at the Final Fairness Hearing scheduled for February 2, 2012, at 1:30 p.m. in Courtroom 8 – 4th Floor, 280 First Street, San Jose, California 95113. Page 2 of 7 Attorneys for the Class (“Class Counsel”) in the Lawsuit are: Claudia Center, ccenter@las-elc.org Jinny Kim, jkim@las-elc.org Rachael Langston, rlangston@las-elc.org The Legal Aid Society–Employment Law Center 180 Montgomery Street, Suite 600 San Francisco, CA 94104 Telephone: (415) 864-8848 Facsimile: (415) 593-0096 TTY: (415) 593-0091 www.las-elc.org C. Joshua Konecky, jkonecky@schneiderwallace.com Schneider Wallace Cottrell Brayton and Konecky 180 Montgomery Street, Suite 2000 San Francisco, CA 94104 Telephone: (415) 421-7100 Facsimile: (415) 421-7105 TTY: (415) 421-1655 www.schneiderwallace.com CAN YOU SUMMARIZE THE TERMS OF THE SETTLEMENT? The principal terms of the Settlement reached between Plaintiffs and Home Depot are summarized in this Notice. The complete terms of the Settlement are set forth in the Agreement on file with the Court. 1. EQUITABLE RELIEF Under the terms of the proposed Settlement Agreement, Home Depot has agreed to the following “equitable relief”: • Certified Sign Language Interpreters. Home Depot will automatically provide certified sign language interpreters for: (i) interviews and initial orientation and/or training sessions; (ii) any periodic follow-up training sessions not done by close-captioned video; (iii) formal safety, evacuation planning or emergency response trainings; (iv) semi-annual performance reviews; (v) required store-wide meetings and town hall meetings; (vi) department meetings held on a quarterly, semi-annual or annual basis; and (vii) meetings regarding possible termination, suspension or documented discipline. For these kinds of activities, Home Depot will provide the interpreters automatically, without the need for the Class Members to make a specific request. In addition, for non-required store meetings, town hall meetings or other company-sponsored events to which employees as a group are invited, Home Depot will provide a certified sign language interpreter if the employee requests an interpreter at least three business days before the event. • Designated Contact Persons. Home Depot will designate a supervisor and a corporate-, state, or district-level employee to assist Class Members with requests for accommodation and to answer questions. • Interactive Process at Semi-Annual Performance Reviews. Home Depot will provide a certified sign language interpreter to meet with Class Members and answer questions. • Training. Home Depot will train store managers, assistant store managers and department supervisors on sensitivity and cultural competency, Home Depot’s reasonable accommodation policies Page 3 of 7 and procedures, and Home Depot’s obligations under the Settlement Agreement. • Other Reasonable Accommodations. Home Depot will provide a Blackberry (or similar device) and TTY upon request. Home Depot will ensure that each store where a Class Member is employed has a visual alarm for emergencies. • Video Remote Interpreting/Video Relay Service Pilot Program. Home Depot will start a pilot project for Video Remote Interpreting (VRI) and Video Relay Service (VRS) at California stores where Class Members are employed. Home Depot will provide VRI sign language interpreters for at least one year to determine whether VRI will be effective in the long-term, unless the project must be terminated due to business necessity. • Forklift Training and Certification. Class Members who express interest in operating lift equipment are eligible to participate in forklift training and certification. Determinations regarding whether to offer such training will continue to be based on business need and certification determinations will continue to be made based on competency tests. Class Members can operate lift equipment during customer hours provided they can hear sufficiently to communicate with a spotter, other associates, and customers. Class Members can operate lift equipment during non-customer hours and in non-customer access areas provided that minimum safety requirements can be maintained. • Standard Information. Home Depot will create and distribute a fact sheet to all Class Members. The fact sheet will contain information about Home Depot’s reasonable accommodation policy and procedure as well as the availability of sign language interpreters. The fact sheet will be interpreted by a certified sign language interpreter to Class Members who do not read English fluently. • Monitoring. Home Depot will provide periodic reports to Class Counsel on its compliance with the Settlement Agreement. • Dispute Resolution. Class Counsel and Home Depot will resolve any disputes regarding the Settlement Agreement through an expedited procedure involving a private mediator. 2. MONETARY RELIEF Home Depot has also agreed to the following “monetary relief” for all Class Members: • Payments To Class Members. Class Members who do not opt out of the monetary relief provisions of the settlement will automatically receive a check in the amount of $5,000. The $5,000 will be treated as non-wage taxable income and Class Members will receive an IRS Form 1099. Nothing contained in this Notice or in the Agreement is intended to be or should be interpreted as providing tax advice. Class Members should consult with their tax advisors concerning the tax consequences of any payment they receive. • Awards To Representative Plaintiffs. Plaintiffs will request a payment of $40,000 for Gabriel Ortiz, Andrew Gonzales, Landon Mickey Miller and Joe Huynh in exchange for executing a release of claims that is broader than the release of the other class members, and for their time and effort in appearing for deposition, responding to discovery, appearing for two full-day mediation sessions with a retired federal Page 4 of 7 judge, and otherwise assisting Class Counsel in prosecuting the Lawsuit and achieving the Settlement. • Attorneys’ Fees and Costs. Class Counsel will apply to the Court for an award of attorneys’ fees of up to $500,000. Under applicable law, the application for attorneys’ fees will be based on the lodestar method (the actual hours worked by the attorneys on the case since it began in December 2005, multiplied by their hourly rates) as well as the risks the attorneys undertook, and the results achieved on behalf of the Class. The maximum amount of attorneys’ fees that may be awarded under this settlement is 54.9% of the total cash payments being made by Home Depot. However, these cash payments are only a small part of the settlement. The primary value of the settlement is in Home Depot’s agreement to provide sign language interpreters, manager and supervisor training, reasonable accommodations and the interactive process to deaf and hard of hearing employees. Class Counsel also will apply to the Court for reimbursement of their actual, itemized out-of-pocket costs and expenses in a total amount of up to $85,000. The payment by Home Depot for attorneys’ fees and costs is a separate payment that will not reduce the distribution to the Class. D. WHAT ARE MY OPTIONS WITH RESPECT TO THE MONETARY RELIEF PROVISIONS OF THE SETTLEMENT? Class Members who are current employees automatically will benefit from, and be bound by, the “Equitable Relief” provisions of the Settlement Agreement, including the provision of sign language interpreters, training, and other reasonable accommodations described above. If such Class Members have any complaints or claims regarding whether these procedures are being implemented adequately, they may contact Class Counsel, listed above, and request that the complaint be raised through the Dispute Resolution provisions of the Settlement. The Dispute Resolution procedures will be in effect for 30 months from the Effective Date of the Settlement. During this 30-month period, all claims regarding Equitable Relief must be brought through the Dispute Resolution procedures of the Settlement. Additionally, if you believe you are a member of the Class defined in section A above, you have several options with respect to the “Monetary Relief” provisions of the Settlement. Each option will have its consequences, which you should understand before making your decision. Your rights regarding each option, and the procedure you must follow to select each option, are explained below. 1. You Can Remain a Member of the Class for Monetary Relief and obtain your $5,000 payment. PERSONS WHO ARE IN THE CLASS ARE AUTOMATICALLY QUALIFIED TO RECEIVE MONEY UNDER THE SETTLEMENT, SO LONG AS YOU DO NOT OPT OUT OF THE SETTLEMENT. 2. You Can Opt Out of the Monetary Relief Provisions of the Settlement. If you do not want to participate in or be bound by the monetary relief provisions of the Settlement, you can request exclusion from them (i.e., “opt out”). You can opt out by mailing a written and signed request for exclusion to Rust Consulting, [ADD ADDRESS], postmarked no later than December 13, 2011. This request for exclusion must contain the following information: (a) your printed full name, (b) your full address, and (c) a written statement that you have reviewed the class notice and wish to be Page 5 of 7 excluded from the monetary relief provisions of the settlement. This opt-out request must be signed and dated by you. Requests to opt out that do not include all the required information, or that are not submitted on a timely basis, will be deemed null, void and ineffective. If you opt out, you will be barred from participating in the monetary relief provisions of the Settlement and you will receive no monetary benefit from the Settlement. By opting out, you will retain whatever rights or claims for money damages you may have, if any, against Home Depot, and you will be free to pursue them on an individual basis, if you so choose. 3. You Can Object to the Settlement and/or Motion For Attorneys’ Fees and Costs. If you are a Class Member who does not opt out of the Settlement, you may object to the Settlement and/or Class Counsel’s Motion for Attorneys Fees and Costs, personally or through an attorney, by submitting your objection to the Court by mailing it to: Rust Consulting, [ADD ADDRESS]. All objections must be signed and should contain your address, telephone number and a reference to the case. All objections must be mailed to Rust Consulting and postmarked on or before December 13, 2011. Your written objection should clearly explain why you object to the Settlement and/or the Motion for Attorney’s Fees and Costs and must state whether you (or someone on your behalf) intend to appear at the Final Approval Hearing. If you timely submit a written objection stating that you intend to appear, you may appear, personally or through an attorney, at your own expense, at the Final Approval Hearing to present your objection directly to the Court. E. WHAT CLAIMS ARE BEING RELEASED BY THE AGREEMENT? If the Court gives final approval to the proposed Settlement Agreement, all Class Members will benefit from, and be bound by, the Equitable Relief Provisions of the Settlement for the entirety of the 30month Settlement Term. If you want to make claims against Home Depot for equitable relief arising out of alleged discrimination in employment on the basis of a hearing disability in a Home Depot store in California, and those claims are addressed or covered by this Lawsuit, you must raise them through the Dispute Resolution procedures of this Settlement. In addition, if the Court gives final approval to the proposed Settlement Agreement and you do not opt out of the monetary relief provisions of the settlement, you are fully releasing and forever discharging any and all claims for monetary relief, whether known or unknown, which arose on or before the date of this Notice, and which are based on alleged discrimination in employment on the basis of a hearing disability at a Home Depot store in California. Finally, if the Court gives final approval of the proposed Settlement Agreement, Plaintiffs Gabriel Ortiz, Andrew Gonzales, Landon Mickey Miller and Joe Huynh are fully releasing and forever discharging any and all claims for monetary or equitable relief which arise out of or are related to conduct based on alleged discrimination in employment on the basis of a hearing disability at a Home Depot store in California. F. WHEN IS THE FINAL APPROVAL HEARING ON THE PROPOSED SETTLEMENT? You are not required to attend the Final Approval Hearing or file an objection, although you may do Page 6 of 7 both. The Final Approval Hearing on the fairness and adequacy of the proposed Settlement, the payments to the Representative Plaintiffs, and Class Counsel’s request for attorneys’ fees and costs will be held on February 2, 2011, at 1:30 p.m. in Courtroom 8 – 4th Floor, 280 First Street, San Jose, California 95113. The Final Approval Hearing may be continued to another date without further notice. If you plan to attend the Final Approval Hearing, you may contact Rust Consulting at (800) 999-7940 to confirm the date and time. Any Class Member who does not object in the manner provided above shall be deemed to have approved the Settlement and to have waived any objections, and shall be forever foreclosed from objecting to the fairness or adequacy of the proposed Settlement, the payment of attorneys’ fees and costs, the payments to Representative Plaintiffs or any other aspect of the Settlement. If the Settlement is not approved, the Lawsuit will continue to be prepared for class certification, trial or other judicial resolution. G. HOW CAN I OBTAIN ADDITIONAL INFORMATION? This Notice only summarizes the Lawsuit and the Settlement. For more information, you may contact the Attorneys for the Class listed above. You also may inspect the Court files at the Office of the Clerk, 280 First Street, San Jose, California 95113 or http://pacer.psc.uscourts.gov. Any questions regarding this Notice, the Lawsuit, or the Settlement also may be directed to the Settlement Administrator, Rust Consulting at [ADD CONTACT INFO]. Alternatively, you may contact your own attorney, at your own expense, to advise you, or you may contact Class Counsel at the address and/or telephone numbers set forth above. If your address changes, or is different from the address on the envelope enclosing this Notice, please promptly notify the Settlement Administrator. PLEASE DO NOT CALL OR WRITE THE COURT ABOUT THIS NOTICE. Page 7 of 7
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