South Carolina Chapter 12 — South Carolina Department of Archives and History
Chapter 12 South Carolina Department Of Archives And History
Article 1 Guidelines for Implementation of Certified Local Government (CLG) Program in South Carolina
- South Carolina Code § 12-100. — Introduction.
- South Carolina Code § 12-101. — Criteria for Participation in South Carolina's Certified Local Government (CLG) Program.
- South Carolina Code § 12-102. — Process for Certification of Local Governments in South Carolina.
- South Carolina Code § 12-103. — Process for Monitoring and Decertification of Certified Local Governments.
- South Carolina Code § 12-104. — Transfer of Historic Preservation Fund (HPF) Allocations to Certified Local Governments.
- South Carolina Code § 12-105. — Application for Pass-Through Funds.
- South Carolina Code § 12-106. — Funding Priority.
- South Carolina Code § 12-107. — Certified Local Government Participation in the South Carolina National Register Nomination Process.
Rehabilitation of Designated Historic Buildings
- South Carolina Code § 12-120. — Definitions.
- South Carolina Code § 12-121. — Local Governing Body Certification.
- South Carolina Code § 12-122. — Designation of Property as Historic.
- South Carolina Code § 12-123. — Criteria for Designation.
- South Carolina Code § 12-124. — Review of Rehabilitation Work.
- South Carolina Code § 12-125. — Standards for Rehabilitation.
- South Carolina Code § 12-126. — Delegation of Authority to Review Rehabilitation Work.
Article 2 Quality Standards and Practices for the Microfilming of Public Records
- South Carolina Code § 12-200. — Introduction.
- South Carolina Code § 12-201. — General Standards and Practices for the Microfilming of Public Records.
- South Carolina Code § 12-202. — Standards and Practices for Records of Archival Value and Long-Term Retention Value.
- South Carolina Code § 12-203. — Standards and Practices for Microfilming Records of Short-Term Retention Value.
Article 3 General Retention Schedule for State Administrative Records
- South Carolina Code § 12-300. — Introduction and general matters; application of schedule.
- South Carolina Code § 12-301. — Annual Accountability Reports.
- South Carolina Code § 12-302. — Meeting Minutes (Executive Levels).
- South Carolina Code § 12-303. — Meeting Minutes (Non-Executive Levels).
- South Carolina Code § 12-304. — Contracts.
- South Carolina Code § 12-305. — Administrative Correspondence Files (Executive Levels).
- South Carolina Code § 12-306. — Administrative Files (Executive Levels).
- South Carolina Code § 12-307. — Administrative Reference Files (Non-Executive Levels).
- South Carolina Code § 12-308. — Administrative Regulation Background Files.
- South Carolina Code § 12-309. — Agency Annual Reports.
- South Carolina Code § 12-310. — Agency Publications.
- South Carolina Code § 12-311. — Agency Organizational Charts.
- South Carolina Code § 12-312. — Attorney General Opinions.
- South Carolina Code § 12-313. — Calendars.
- South Carolina Code § 12-314. — Computer Utilization Summaries.
- South Carolina Code § 12-315. — Conferences, Workshops, And Seminars (Agency Sponsored).
- South Carolina Code § 12-316. — Deeds and Leases to State Property Files.
- South Carolina Code § 12-317. — General Correspondence (Non-Executive Levels).
- South Carolina Code § 12-318. — Information Technology Plans.
- South Carolina Code § 12-319. — Internal Management Policy and Procedure Files.
- South Carolina Code § 12-320. — Legislative Reference File.
- South Carolina Code § 12-321. — Litigation Case Files.
- South Carolina Code § 12-322. — Mailing Lists.
- South Carolina Code § 12-323. — Meeting Minutes (Boards And Commissions Of State Agencies).
- South Carolina Code § 12-324. — Motor Vehicle Insurance.
- South Carolina Code § 12-325. — Motor Vehicle Operations And Maintenance Files.
- South Carolina Code § 12-326. — Permanent Improvement Files.
- South Carolina Code § 12-327. — Photographs.
- South Carolina Code § 12-328. — Property Inventories.
- South Carolina Code § 12-329. — Public Relations File.
- South Carolina Code § 12-330. — Disaster/Emergency Preparedness & Recovery Plans.
- South Carolina Code § 12-331. — Records Management Files.
- South Carolina Code § 12-332. — Speeches (Executive Levels).
- South Carolina Code § 12-333. — Speeches (Non-Executive Levels).
- South Carolina Code § 12-334. — Surveys/Maps.
- South Carolina Code § 12-335. — Telephone Logs.
- South Carolina Code § 12-336. — Work Reports.
Article 4 General Retention Schedule for State Personnel Records
- South Carolina Code § 12-400. — Introduction and general matters; application of schedule.
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-401 to 12-405. — [Reserved].
- South Carolina Code § 12-406. — Employer Status Reports (Unemployment Compensation).
- South Carolina Code § 12-407. — Employment Applications (Not Hired).
- South Carolina Code § 12-408. — Employment Data Analysis By Sex and Race.
- South Carolina Code § 12-409. — Equal Employment Opportunity Report.
- South Carolina Code § 12-410. — Equal Employment Opportunity Reporting And Personnel Research Forms.
- South Carolina Code § 12-411. — Grievance Files.
- South Carolina Code § 12-412. — Job Announcements (Vacancies).
- South Carolina Code § 12-413. — Job Classifications.
- South Carolina Code § 12-414. — Leave Records.
- South Carolina Code § 12-415. — Leave Slips.
- South Carolina Code § 12-416. — Personnel Administrative File.
- South Carolina Code § 12-417. — Personnel Files (Active & Terminated).
- South Carolina Code § 12-418. — Personnel Policies And Procedures.
- South Carolina Code § 12-419. — Statewide Personnel Information And Reporting System Files.
- South Carolina Code § 12-420. — Time And Attendance Records.
- South Carolina Code § 12-421. — Vacancies File.
- South Carolina Code § 12-422. — Affirmative Action Plans And Progress Reports.
- South Carolina Code § 12-423. — Log And Summary Of Occupational Injuries And Illnesses.
Article 5 General Retention Schedules for County Records
Subarticle 1 Register of Deeds
- South Carolina Code § 12-501.1. — Grantor and Grantee Index to Conveyances.
- South Carolina Code § 12-501.2. — Conveyances (Deeds, Titles to Real Estate).
- South Carolina Code § 12-501.3. — Mortgagor and Mortgagee Index to Real Estate Mortgages.
- South Carolina Code § 12-501.4. — Real Estate Mortgages and Satisfactions.
- South Carolina Code § 12-501.5. — Index to Plats.
- South Carolina Code § 12-501.6. — Plats.
- South Carolina Code § 12-501.7. — Index to Miscellaneous Records.
- South Carolina Code § 12-501.8. — Miscellaneous Records.
- South Carolina Code § 12-501.9. — Index to Uniform Commercial Code Financing Statements.
- South Carolina Code § 12-501.10. — Uniform Commercial Code Financing Statements.
- South Carolina Code § 12-501.11. — Charters.
- South Carolina Code § 12-501.12. — Chattel Mortgages and Indexes.
- South Carolina Code § 12-501.13. — Index to Federal Tax Liens.
- South Carolina Code § 12-501.14. — Federal Tax Liens.
- South Carolina Code § 12-501.15. — Index to State Tax Liens.
- South Carolina Code § 12-501.16. — State Tax Liens.
- South Carolina Code § 12-501.17. — Index to Mechanics Liens.
- South Carolina Code § 12-501.18. — Mechanics Liens.
Subarticle 2 Sheriff/Detention
- South Carolina Code § 12-502.1. — Incident Reports.
- South Carolina Code § 12-502.2. — Criminal History Records.
- South Carolina Code § 12-502.3. — Writ Book (Receipt Book for Civil Papers Served).
- South Carolina Code § 12-502.4. — Execution Books.
- South Carolina Code § 12-502.5. — Tax Execution Books.
- South Carolina Code § 12-502.6. — Sale Book.
- South Carolina Code § 12-502.7. — Jail Book.
- South Carolina Code § 12-502.8. — Juvenile Booking Records.
- South Carolina Code § 12-502.9. — Juvenile Case Files.
- South Carolina Code § 12-502.10. — Case Files.
- South Carolina Code § 12-502.11. — Evidence Case Files.
- South Carolina Code § 12-502.12. — Booking Reports.
- South Carolina Code § 12-502.13. — Arrest Cards.
- South Carolina Code § 12-502.14. — Fingerprint Files.
- South Carolina Code § 12-502.15. — Mug Shots.
- South Carolina Code § 12-502.16. — Inmate Medical Forms.
- South Carolina Code § 12-502.17. — Inmate Request Forms.
- South Carolina Code § 12-502.18. — Inmate Visitor Log.
- South Carolina Code § 12-502.19. — Inmate Accounting Records.
- South Carolina Code § 12-502.20. — Arrest Warrants.
- South Carolina Code § 12-502.21. — Daily Shift Report.
- South Carolina Code § 12-502.22. — Training Files.
- South Carolina Code § 12-502.23. — Dispatch Records.
- South Carolina Code § 12-502.24. — Complaint Cards.
- South Carolina Code § 12-502.25. — Polygraph Records.
- South Carolina Code § 12-502.26. — SLED Lab Reports.
- South Carolina Code § 12-502.27. — Property Receipts.
- South Carolina Code § 12-502.28. — Radio Logs.
- South Carolina Code § 12-502.29. — Summons and Arrest.
- South Carolina Code § 12-502.30. — Uniform Crime Reports.
Subarticle 3 County Council/Administration
- South Carolina Code § 12-503.1. — County Council Meeting Tapes.
- South Carolina Code § 12-503.2. — County Council Minutes.
- South Carolina Code § 12-503.3. — Ordinances.
- South Carolina Code § 12-503.4. — Resolutions.
- South Carolina Code § 12-503.5. — Annual Budgets.
- South Carolina Code § 12-503.6. — Audit Reports.
- South Carolina Code § 12-503.7. — General Ledgers.
- South Carolina Code § 12-503.8. — Claims.
- South Carolina Code § 12-503.9. — Paid Invoices.
- South Carolina Code § 12-503.10. — Purchase Orders.
- South Carolina Code § 12-503.11. — Receipts.
- South Carolina Code § 12-503.12. — Banking Records.
- South Carolina Code § 12-503.13. — Agenda Packets (Council, Boards, and Commissions).
- South Carolina Code § 12-503.14. — Various Board and Commission Minutes.
- South Carolina Code § 12-503.15. — General Correspondence and Subject Files.
Subarticle 4 Finance
- South Carolina Code § 12-504.1. — Audit Reports.
- South Carolina Code § 12-504.2. — General Ledgers.
- South Carolina Code § 12-504.3. — Annual Budgets.
- South Carolina Code § 12-504.4. — Payroll Register.
- South Carolina Code § 12-504.5. — Payroll Check Registers.
- South Carolina Code § 12-504.6. — South Carolina Retirement System Quarterly Report.
- South Carolina Code § 12-504.7. — Deduction Registers.
- South Carolina Code § 12-504.8. — Account Payable Check Registers.
- South Carolina Code § 12-504.9. — Banking Records.
- South Carolina Code § 12-504.10. — Claims.
- South Carolina Code § 12-504.11. — Revenue Sharing Claims.
- South Carolina Code § 12-504.12. — Receipts (Receipt Carbons).
- South Carolina Code § 12-504.13. — W-2 Forms.
- South Carolina Code § 12-504.14. — Budget Files.
- South Carolina Code § 12-504.15. — Chart of Accounts.
- South Carolina Code § 12-504.16. — Fixed Assets.
- South Carolina Code § 12-504.17. — Grant Files.
- South Carolina Code § 12-504.18. — Journal Entries.
- South Carolina Code § 12-504.19. — Balance Sheets.
- South Carolina Code § 12-504.20. — Trial Balances.
- South Carolina Code § 12-504.21. — Landfill Billing Invoices and Weight Tickets.
Subarticle 5 Purchasing
- South Carolina Code § 12-505.1. — Requisitions.
- South Carolina Code § 12-505.2. — Purchase Orders.
- South Carolina Code § 12-505.3. — Paid Invoices.
- South Carolina Code § 12-505.4. — Bids.
- South Carolina Code § 12-505.5. — Vendor Files.
- South Carolina Code § 12-505.6. — Contracts.
Subarticle 6 Personnel
- South Carolina Code § 12-506.1. — Application File (Not Hired).
- South Carolina Code § 12-506.2. — Employment Files.
- South Carolina Code § 12-506.3. — Time Cards.
- South Carolina Code § 12-506.4. — Time Sheets.
- South Carolina Code § 12-506.5. — State and Local Government Information Reports (EEO-4).
- South Carolina Code § 12-506.6. — Earnings Record.
- South Carolina Code § 12-506.7. — Deduction Registers.
- South Carolina Code § 12-506.8. — Leave Records.
- South Carolina Code § 12-506.9. — Employee Insurance Files.
- South Carolina Code § 12-506.10. — Log and Summary of Occupational Illnesses and Injuries.
- South Carolina Code § 12-506.11. — Workman's Compensation Records.
- South Carolina Code § 12-506.12. — Grievance Hearing Files.
Subarticle 7 Auditor
- South Carolina Code § 12-507.1. — Auditor's Tax Duplicates.
- South Carolina Code § 12-507.2. — Auditor's Tax Duplicates (Motor Vehicles).
- South Carolina Code § 12-507.3. — Tax Returns.
- South Carolina Code § 12-507.4. — Auditor's Conveyance Books.
- South Carolina Code § 12-507.5. — Vehicle Registration.
- South Carolina Code § 12-507.6. — List of Boat Owners.
- South Carolina Code § 12-507.7. — Abstracts of Duplicates.
- South Carolina Code § 12-507.8. — Abstracts of Real Property.
- South Carolina Code § 12-507.9. — Abstracts of Personal Property.
- South Carolina Code § 12-507.10. — Abstract of Additionals.
- South Carolina Code § 12-507.11. — Abstracts of Abatements.
- South Carolina Code § 12-507.12. — Abstracts of Penalties.
- South Carolina Code § 12-507.13. — Homestead Exemption Applications.
- South Carolina Code § 12-507.14. — Abatements.
- South Carolina Code § 12-507.15. — Abstracts of Annual Settlements.
- South Carolina Code § 12-507.16. — Affidavit and Notification of Sales of Motor Vehicles.
- South Carolina Code § 12-507.17. — Affidavit of Motor Vehicle High Mileage.
- South Carolina Code § 12-507.18. — Auditor's Monthly Reports.
- South Carolina Code § 12-507.19. — Business Personal Property Returns.
- South Carolina Code § 12-507.20. — Business Personal Property Assessment Records.
- South Carolina Code § 12-507.21. — Supplemental Tax Returns.
- South Carolina Code § 12-507.22. — Rollbacks.
- South Carolina Code § 12-507.23. — Homestead Exemption Records.
- South Carolina Code § 12-507.24. — Military Personnel Automobile Tax Exemptions.
- South Carolina Code § 12-507.25. — Mobile Home Records.
- South Carolina Code § 12-507.26. — Refunds.
- South Carolina Code § 12-507.27. — Property Tax Returns on Aircraft.
- South Carolina Code § 12-507.28. — List of Deceased County Residents.
- South Carolina Code § 12-507.29. — Address Changes.
- South Carolina Code § 12-507.30. — Vehicle Listing.
Subarticle 8 Treasurer
- South Carolina Code § 12-508.1. — Treasurer's Tax Duplicates.
- South Carolina Code § 12-508.2. — Treasurer's Tax Duplicates (Motor Vehicles).
- South Carolina Code § 12-508.3. — Tax Receipts.
- South Carolina Code § 12-508.4. — Abstract of Annual Settlements.
- South Carolina Code § 12-508.5. — Abstract of Personal Property.
- South Carolina Code § 12-508.6. — Abstract of Additionals.
- South Carolina Code § 12-508.7. — Abstract of Executions.
- South Carolina Code § 12-508.8. — Abstract of Nulla Bonas.
- South Carolina Code § 12-508.9. — Annual Budgets.
- South Carolina Code § 12-508.10. — Audit Reports.
- South Carolina Code § 12-508.11. — General Ledgers.
- South Carolina Code § 12-508.12. — General Cash Books.
- South Carolina Code § 12-508.13. — Banking Records.
- South Carolina Code § 12-508.14. — Receipt Books.
- South Carolina Code § 12-508.15. — Cancelled Bonds and Coupons.
- South Carolina Code § 12-508.16. — Homestead Exemption Applications.
- South Carolina Code § 12-508.17. — Abatements.
- South Carolina Code § 12-508.18. — Abstract of Delinquent Taxes.
- South Carolina Code § 12-508.19. — Abstract of Personal Property.
- South Carolina Code § 12-508.20. — Bankruptcy Files.
- South Carolina Code § 12-508.21. — Delinquent Tax Receipts.
- South Carolina Code § 12-508.22. — Nulla Bonas List.
- South Carolina Code § 12-508.23. — Claims.
- South Carolina Code § 12-508.24. — Daily Abstract of Property and Poll Tax Collected.
- South Carolina Code § 12-508.25. — Investment Records.
- South Carolina Code § 12-508.26. — Magistrate Reports of Fines and Fees.
- South Carolina Code § 12-508.27. — Rollbacks.
- South Carolina Code § 12-508.28. — Refund for Overpayment of Taxes.
- South Carolina Code § 12-508.29. — Vehicle Tax Collection Register.
Subarticle 9 Tax Collector
- South Carolina Code § 12-509.1. — Tax Execution Books.
- South Carolina Code § 12-509.2. — Delinquent Tax Sales Book.
- South Carolina Code § 12-509.3. — Abatement Lists.
- South Carolina Code § 12-509.4. — Delinquent Tax Digest.
- South Carolina Code § 12-509.5. — Nulla Bonas.
- South Carolina Code § 12-509.6. — Delinquent Tax Settlement Records.
Subarticle 10 Tax Assessor
- South Carolina Code § 12-510.1. — Property Record Cards.
- South Carolina Code § 12-510.2. — Aerial Photographs.
- South Carolina Code § 12-510.3. — Tax Maps.
- South Carolina Code § 12-510.4. — Soil Maps.
- South Carolina Code § 12-510.5. — Applications for Special Assessment on Agricultural Real Property.
- South Carolina Code § 12-510.6. — Appraisal Records.
- South Carolina Code § 12-510.7. — Property Transfer Records.
- South Carolina Code § 12-510.8. — Appeals of Assessment.
- South Carolina Code § 12-510.9. — Assessment Change.
- South Carolina Code § 12-510.10. — Notice of Classification, Appraisal, and Assesment.
- South Carolina Code § 12-510.11. — Rollbacks.
- South Carolina Code § 12-510.12. — Multiple Lot Discount Applications.
- South Carolina Code § 12-510.13. — Mobile Home Records.
Subarticle 11 Building/Planning & Development
- South Carolina Code § 12-511.1. — Plans and Specifications.
- South Carolina Code § 12-511.2. — Building Permits.
- South Carolina Code § 12-511.3. — Planning and Zoning Commission Minutes.
- South Carolina Code § 12-511.4. — Maps, Blueprints, and Drawings.
- South Carolina Code § 12-511.5. — Permits - Gas, Electrical, Mechanical, Plumbing.
- South Carolina Code § 12-511.6. — Sign Permits.
- South Carolina Code § 12-511.7. — Septic Tank Permits.
- South Carolina Code § 12-511.8. — Inspection Records.
- South Carolina Code § 12-511.9. — Subdivision Files.
- South Carolina Code § 12-511.10. — Zoning and Variance Materials.
Subarticle 12 Veterans Affairs
- South Carolina Code § 12-512.1. — Index to Veterans Files.
- South Carolina Code § 12-512.2. — Veterans Files.
Subarticle 13 Maintenance Garage/Fleet Maintance
- South Carolina Code § 12-513.1. — Maintenance and Repair Records.
- South Carolina Code § 12-513.2. — Fuel System Reports.
- South Carolina Code § 12-513.3. — Work Orders.
- South Carolina Code § 12-513.4. — County Vehicle Accident Files.
Subarticle 14 Library
- South Carolina Code § 12-514.1. — Library Board Meeting Minutes and Agendas.
- South Carolina Code § 12-514.2. — Patron List.
- South Carolina Code § 12-514.3. — Shelf List.
Subarticle 15 Emergency Services
- South Carolina Code § 12-515.1. — Patient Care Form.
- South Carolina Code § 12-515.2. — Dispatch Cards for 911 Emergency Calls.
- South Carolina Code § 12-515.3. — 911 Phone Logs.
- South Carolina Code § 12-515.4. — Radio Logs.
- South Carolina Code § 12-515.5. — EMS Accounts Receivable.
Subarticle 16 Animal Control
- South Carolina Code § 12-516.1. — Animal Complaint Forms.
- South Carolina Code § 12-516.2. — Animal Control Release Form.
- South Carolina Code § 12-516.3. — Adoption Agreement.
- South Carolina Code § 12-516.4. — Euthanasia Drug Usage.
- South Carolina Code § 12-516.5. — Animal Violation Ticket.
Subarticle 17 Voter Registration and Elections
- South Carolina Code § 12-517.1. — Ballots.
- South Carolina Code § 12-517.2. — Poll Managers Applications and Tests.
- South Carolina Code § 12-517.3. — Petitions and Petition Summary Sheets.
- South Carolina Code § 12-517.4. — Absentee Ballot Requests (Applications for Absentee Ballots).
- South Carolina Code § 12-517.5. — Election Material (Used).
- South Carolina Code § 12-517.6. — South Carolina Election Commission Voter List.
- South Carolina Code § 12-517.7. — Inactive Voter List (Outdated Voter List).
- South Carolina Code § 12-517.8. — Election Results.
- South Carolina Code § 12-517.9. — Federal Post Card Application and Registration.
- South Carolina Code § 12-517.10. — Political Maps.
- South Carolina Code § 12-517.11. — Computer Printout Tallies.
- South Carolina Code § 12-517.12. — Application to Register to Vote.
Subarticle 18 Coroner
- South Carolina Code § 12-518.1. — Index to Inquisitions.
- South Carolina Code § 12-518.2. — Inquisitions Records.
- South Carolina Code § 12-518.3. — Case Files.
Article 6 General Retention Schedules for Municipal Records
Introduction and General Matters
Subarticle 1 Administrative
- South Carolina Code § 12-601.1. — Deeds (Conveyances)
- South Carolina Code § 12-601.2. — Right of Ways
- South Carolina Code § 12-601.3. — Easements
- South Carolina Code § 12-601.4. — Annexation Files
- South Carolina Code § 12-601.5. — Cancelled Bonds and Coupons
- South Carolina Code § 12-601.6. — Grant Files
- South Carolina Code § 12-601.7. — Contracts
- South Carolina Code § 12-601.8. — Cemetery Records
- South Carolina Code § 12-601.9. — Fixed Assets Inventory File
- South Carolina Code § 12-601.10. — Maps and Blueprints
- South Carolina Code § 12-601.11. — Scrapbooks
- South Carolina Code § 12-601.12. — Historical File
- South Carolina Code § 12-601.13. — General Correspondence and Subject Files
- South Carolina Code § 12-601.14. — Election Records.
- South Carolina Code § 12-601.15. — Monthly Reports.
Subarticle 2 Building Inspections/Planning/Zoning
- South Carolina Code § 12-602.1. — Zoning Commission Minutes
- South Carolina Code § 12-602.2. — Planning Commission Minutes and Attachments
- South Carolina Code § 12-602.3. — Building Permits
- South Carolina Code § 12-602.4. — Building Permit Log
- South Carolina Code § 12-602.5. — Plans and Specifications
- South Carolina Code § 12-602.6. — Inspectors' File--Mechanical (Construction)
- South Carolina Code § 12-602.7. — Inspectors' File--Electrical (Construction)
- South Carolina Code § 12-602.8. — Inspectors' File--Gas Piping (Construction)
- South Carolina Code § 12-602.9. — Inspectors' File--Plumbing (Construction)
- South Carolina Code § 12-602.10. — Certificate of Occupancy.
- South Carolina Code § 12-602.11. — Subdivision Files.
- South Carolina Code § 12-602.12. — Subdivision Maps/Plats.
Subarticle 3 Business License
- South Carolina Code § 12-603.1. — Business License Applications
- South Carolina Code § 12-603.2. — Business Licenses
Subarticle 4 Council
- South Carolina Code § 12-604.1. — Council Meeting Recordings
- South Carolina Code § 12-604.2. — Council Minutes
- South Carolina Code § 12-604.3. — Agenda Packets
- South Carolina Code § 12-604.4. — Ordinances
- South Carolina Code § 12-604.5. — Resolutions
Subarticle 5 Finance
- South Carolina Code § 12-605.1. — Annual Budgets
- South Carolina Code § 12-605.2. — Budget Files
- South Carolina Code § 12-605.3. — Audits Reports
- South Carolina Code § 12-605.4. — General Ledgers
- South Carolina Code § 12-605.5. — Trial Balances
- South Carolina Code § 12-605.6. — Bids
- South Carolina Code § 12-605.7. — Requisitions
- South Carolina Code § 12-605.8. — Purchase Orders
- South Carolina Code § 12-605.9. — Accounts Payable Check Registers
- South Carolina Code § 12-605.10. — Paid Invoices
- South Carolina Code § 12-605.11. — Claims
- South Carolina Code § 12-605.12. — Banking Records
- South Carolina Code § 12-605.13. — Receipts (Receipt Carbons)
- South Carolina Code § 12-605.14. — Daily Cash Books
- South Carolina Code § 12-605.15. — Daily Collections Report
Subarticle 6 Fire
- South Carolina Code § 12-606.1. — Annual Report to State Fire Marshal
- South Carolina Code § 12-606.2. — Incident Report
- South Carolina Code § 12-606.3. — Fire Hose Record
- South Carolina Code § 12-606.4. — Fire Hydrant Testing Report
- South Carolina Code § 12-606.5. — Equipment Files
- South Carolina Code § 12-606.6. — Employee Volunteer/Training Records
- South Carolina Code § 12-606.7. — Arson Files.
- South Carolina Code § 12-606.8. — Fire Inspection Reports.
- South Carolina Code § 12-606.9. — Daily Logs.
- South Carolina Code § 12-606.10. — Volunteer Personnel Files.
Subarticle 7 Personnel
- South Carolina Code § 12-607.1. — State and Local Government Information Reports (EEO-4)
- South Carolina Code § 12-607.2. — Personnel Files (Active and Inactive)
- South Carolina Code § 12-607.3. — Application File (Not Hired)
- South Carolina Code § 12-607.4. — Log and Summary of Occupational Injuries and Illnesses
- South Carolina Code § 12-607.5. — Workers Compensation Records
- South Carolina Code § 12-607.6. — Grievance Hearing Files
- South Carolina Code § 12-607.7. — Payroll Register
- South Carolina Code § 12-607.8. — Payroll Check Registers
- South Carolina Code § 12-607.9. — South Carolina Retirement System Quarterly Report
- South Carolina Code § 12-607.10. — South Carolina Police Officer's Quarterly Retirement Reports
- South Carolina Code § 12-607.11. — Deduction Registers
- South Carolina Code § 12-607.12. — Individual Taxpayer Report of Withholdings (W-2 Forms)
- South Carolina Code § 12-607.13. — Time Cards
- South Carolina Code § 12-607.14. — Time Sheets
- South Carolina Code § 12-607.15. — Insurance Records.
- South Carolina Code § 12-607.16. — Sick and Annual Leave Records.
Subarticle 8 Police
- South Carolina Code § 12-608.1. — Criminal History Cards
- South Carolina Code § 12-608.2. — Criminal Histories
- South Carolina Code § 12-608.3. — Case Files
- South Carolina Code § 12-608.4. — Juvenile Files
- South Carolina Code § 12-608.5. — Radio/Telephone Logs
- South Carolina Code § 12-608.6. — Field Contact Cards
- South Carolina Code § 12-608.7. — Incident Reports
- South Carolina Code § 12-608.8. — Arrest Warrants
- South Carolina Code § 12-608.9. — Arrest Dockets
- South Carolina Code § 12-608.10. — Booking Reports
- South Carolina Code § 12-608.11. — Uniform Traffic Collision Reports (Accident Reports)
- South Carolina Code § 12-608.12. — Traffic Tickets
- South Carolina Code § 12-608.13. — Parking Tickets
- South Carolina Code § 12-608.14. — Officer's Daily Activity Report
- South Carolina Code § 12-608.15. — Breathalyzer Operator Test Report (BA Form)
- South Carolina Code § 12-608.16. — Receipts
- South Carolina Code § 12-608.17. — Abandoned Vehicles Files
- South Carolina Code § 12-608.18. — House Watch Patrol Check
- South Carolina Code § 12-608.19. — Personnel Training Files
- South Carolina Code § 12-608.20. — Requests For Services (Complaints).
Subarticle 9 Public Works
- South Carolina Code § 12-609.1. — Maps and Blueprints
- South Carolina Code § 12-609.2. — Encroachment Permits
- South Carolina Code § 12-609.3. — Maintenance Request Forms
- South Carolina Code § 12-609.4. — Work Orders
- South Carolina Code § 12-609.5. — Valve Records
- South Carolina Code § 12-609.6. — Vehicle Maintenance Report
- South Carolina Code § 12-609.7. — Vehicle Service File
Subarticle 10 Tax
- South Carolina Code § 12-610.1. — Tax Digests (Tax Duplicates)
- South Carolina Code § 12-610.2. — Tax Receipts
Subarticle 11 Utilities
- South Carolina Code § 12-611.1. — Utility Service Applications-Residence
- South Carolina Code § 12-611.2. — Utility Service Applications-Business
- South Carolina Code § 12-611.3. — Meter Books
- South Carolina Code § 12-611.4. — Utility Payment Stubs
- South Carolina Code § 12-611.5. — Utility Billing Register
- South Carolina Code § 12-611.6. — Delinquent Customer Files
- South Carolina Code § 12-611.7. — Work Orders
- South Carolina Code § 12-611.8. — Backflow Prevention Files.
- South Carolina Code § 12-611.9. — Bacteriological Files.
- South Carolina Code § 12-611.10. — Daily Operations Forms/Reports.
- South Carolina Code § 12-611.11. — Discharge Monitoring Reports.
Article 7 General Retention Schedule for State Financial Records
Introduction and General Matters
Subarticle 1 Accounting Records
- South Carolina Code § 12-701. — Reconciliations.
- South Carolina Code § 12-702. — Schedule of Federal Financial Assistance.
- South Carolina Code § 12-703. — Source Procurement Code.
- South Carolina Code § 12-704. — Trade-In Document File.
- South Carolina Code § 12-705. — Accounts Receivable Journal
- South Carolina Code § 12-706. — Appropriation Transfer
- South Carolina Code § 12-707. — Bank Deposits
- South Carolina Code § 12-708. — Budget Publications
- South Carolina Code § 12-709. — Budget Working Papers
- South Carolina Code § 12-710. — Cash Receipts File and Journal
- South Carolina Code § 12-711. — Chart of Accounts
- South Carolina Code § 12-712. — Contingency Check Register
- South Carolina Code § 12-713. — Detail Budget
- South Carolina Code § 12-714. — Disbursement Journal
- South Carolina Code § 12-715. — Disbursement Vouchers
- South Carolina Code § 12-716. — External Procedure Manuals
- South Carolina Code § 12-717. — General and Subsidiary Ledgers
- South Carolina Code § 12-718. — Generally Accepted Accounting Principles (GAAP) Closing Packages
- South Carolina Code § 12-719. — Generally Accepted Accounting Principles (GAAP) Reporting System Working Papers
- South Carolina Code § 12-720. — Information Technology (IT) Plans and Requests Files
- South Carolina Code § 12-721. — Insurance Polices Files
- South Carolina Code § 12-722. — Interdepartmental Transfer (IDT) Credit Invoices
- South Carolina Code § 12-723. — Interdepartmental Transfer (IDT) Vouchers
- South Carolina Code § 12-724. — Journal Vouchers
- South Carolina Code § 12-725. — Mail Receipts
- South Carolina Code § 12-726. — Purchase Orders/Requisitions
- South Carolina Code § 12-727. — Receipt Books
- South Carolina Code § 12-728. — Emergency Procurement File
- South Carolina Code § 12-729. — Small And Minority Business Reporting File
- South Carolina Code § 12-730. — State of South Carolina Comprehensive Annual Financial Report
- South Carolina Code § 12-731. — Statewide Accounting And Reporting System (STARS) Financial Reports
- South Carolina Code § 12-732. — Surplus Property Disposal Reports
- South Carolina Code § 12-733. — Transmittal Control Sheet
- South Carolina Code § 12-734. — Travel Vouchers
- South Carolina Code § 12-735. — Vehicle Files
- South Carolina Code § 12-736. — Vehicle Trip Logs
- South Carolina Code § 12-737. — Vendor Code Requests
- South Carolina Code § 12-738. — Vendor/Commodity Code Listing Books
- South Carolina Code § 12-739. — Warranties And Service Agreements
Subarticle 2 Payroll Records
- South Carolina Code § 12-740. — [Reserved].
- South Carolina Code § 12-741. — [Reserved].
- South Carolina Code § 12-742. — [Reserved].
- South Carolina Code § 12-743. — [Reserved].
- South Carolina Code § 12-744. — Electronic Funds Transfer Authorizations
- South Carolina Code § 12-745. — Employer Contribution Reports
- South Carolina Code § 12-746. — Health Dental And Optional Life Insurance Reports
- South Carolina Code § 12-747. — Payroll Adjustment Forms
- South Carolina Code § 12-748. — Payroll Check Register
- South Carolina Code § 12-749. — Payroll Deductions
- South Carolina Code § 12-750. — Payroll List By Section
- South Carolina Code § 12-751. — Payroll Register (Regular)
- South Carolina Code § 12-752. — Payroll Vouchers
- South Carolina Code § 12-753. — Payroll Warrant Register
- South Carolina Code § 12-754. — Projected Payroll Biweekly Totals By Accounting System Breakdown
- South Carolina Code § 12-755. — Social Security Reports (Unified Wage Reporting Plan By Unit)
- South Carolina Code § 12-756. — Standard Retirement System Quarterly and Monthly Reports
- South Carolina Code § 12-757. — Workers' Compensation Insurance Files
Article 8 General Retention Schedule for State Colleges and Universities
Introduction and General Matters
Subarticle 1 Trustee Board
- South Carolina Code § 12-801.1. — [Reserved].
- South Carolina Code § 12-801.2. — [Reserved].
- South Carolina Code § 12-801.3. — [Reserved].
- South Carolina Code § 12-801.4. — [Reserved].
- South Carolina Code § 12-801.5. — Trustee Board Meeting Minutes
Subarticle 2 President
- South Carolina Code § 12-802.1. — [Reserved].
- South Carolina Code § 12-802.2. — [Reserved].
- South Carolina Code § 12-802.3. — [Reserved].
- South Carolina Code § 12-802.4. — [Reserved].
- South Carolina Code § 12-802.5. — Administrative Correspondence.
- South Carolina Code § 12-802.6. — Administrative Files
- South Carolina Code § 12-802.7. — Meeting Minutes of President's Executive Staff.
- South Carolina Code § 12-802.8. — Resource Files.
Subarticle 3 Provosts and Vice Presidents
- South Carolina Code § 12-803.1. — [Reserved].
- South Carolina Code § 12-803.2. — [Reserved].
- South Carolina Code § 12-803.3. — [Reserved].
- South Carolina Code § 12-803.4. — [Reserved].
- South Carolina Code § 12-803.5. — Administrative Correspondence.
- South Carolina Code § 12-803.6. — Administrative Files.
Subarticle 4 Administrative
- South Carolina Code § 12-804.1. — [Reserved].
- South Carolina Code § 12-804.2. — [Reserved].
- South Carolina Code § 12-804.3. — [Reserved].
- South Carolina Code § 12-804.4. — [Reserved].
- South Carolina Code § 12-804.5. — Accreditation Reports.
- South Carolina Code § 12-804.6. — Meeting Minutes (Non-Executive Levels).
- South Carolina Code § 12-804.7. — Administrative Bulletins.
- South Carolina Code § 12-804.8. — Administrative Regulations.
- South Carolina Code § 12-804.9. — Annual Reports.
- South Carolina Code § 12-804.10. — Attorney General Opinions.
- South Carolina Code § 12-804.11. — Calendars.
- South Carolina Code § 12-804.12. — Central Supply Request.
- South Carolina Code § 12-804.13. — Committee Files.
- South Carolina Code § 12-804.14. — Computer Utilization Summaries.
- South Carolina Code § 12-804.15. — Conferences, Workshops, And Seminars File (College or University Sponsored).
- South Carolina Code § 12-804.16. — Deeds And Leases To College or University Property.
- South Carolina Code § 12-804.17. — Grant Files (Active and Inactive).
- South Carolina Code § 12-804.18. — General Correspondence and Reference File (Non Executive Levels).
- South Carolina Code § 12-804.19. — Information Technology Plans.
- South Carolina Code § 12-804.20. — Internal Management Policy and Procedure Files.
- South Carolina Code § 12-804.21. — Legislative Reference Files.
- South Carolina Code § 12-804.22. — Litigation Case Files.
- South Carolina Code § 12-804.23. — Mailing Lists.
- South Carolina Code § 12-804.24. — Management Information Reports.
- South Carolina Code § 12-804.25. — Motor Vehicle Insurance.
- South Carolina Code § 12-804.26. — Motor Vehicle Operations And Maintenance Files.
- South Carolina Code § 12-804.27. — Motor Vehicle Purchase File.
- South Carolina Code § 12-804.28. — Organizational Charts.
- South Carolina Code § 12-804.29. — Permanent Improvement Files.
- South Carolina Code § 12-804.30. — Photographs.
- South Carolina Code § 12-804.31. — Property Inventories.
- South Carolina Code § 12-804.32. — Public Relations File.
- South Carolina Code § 12-804.33. — Publications.
- South Carolina Code § 12-804.34. — Contracts.
- South Carolina Code § 12-804.35. — Records Management Files.
- South Carolina Code § 12-804.36. — Speeches.
- South Carolina Code § 12-804.37. — Surveys/Maps.
- South Carolina Code § 12-804.38. — Telephone Logs.
- South Carolina Code § 12-804.39. — Telephone Bills.
- South Carolina Code § 12-804.40. — Work Order Request File.
- South Carolina Code § 12-804.41. — Work Reports.
Subarticle 5 Personnel (Human Resource Management)
- South Carolina Code § 12-805.1. — [Reserved].
- South Carolina Code § 12-805.2. — [Reserved].
- South Carolina Code § 12-805.3. — [Reserved].
- South Carolina Code § 12-805.4. — [Reserved].
- South Carolina Code § 12-805.5. — [Reserved].
- South Carolina Code § 12-805.6. — Affirmative Action Plans and Progress Reports.
- South Carolina Code § 12-805.7. — Reserved.
- South Carolina Code § 12-805.8. — Dual Employment File.
- South Carolina Code § 12-805.9. — Employer Status Reports (Unemployment Compensation).
- South Carolina Code § 12-805.10. — Employment Applications (Not Hired).
- South Carolina Code § 12-805.11. — Employment Data Analysis by Sex and Race.
- South Carolina Code § 12-805.12. — Equal Employment Opportunity Report.
- South Carolina Code § 12-805.13. — Equal Employment Opportunity Reporting and Personnel Research Forms.
- South Carolina Code § 12-805.14. — Faculty Contracts (Full and Part Time).
- South Carolina Code § 12-805.15. — Grievance Files.
- South Carolina Code § 12-805.16. — Job Announcements (Vacancies).
- South Carolina Code § 12-805.17. — Job Classifications.
- South Carolina Code § 12-805.18. — Leave Records.
- South Carolina Code § 12-805.19. — Leave Slips.
- South Carolina Code § 12-805.20. — Log and Summary of Occupational Injuries and Illnesses.
- South Carolina Code § 12-805.21. — Personnel Administrative File.
- South Carolina Code § 12-805.22. — Personnel Files (Active & Terminated).
- South Carolina Code § 12-805.23. — Personnel Policies and Procedures.
- South Carolina Code § 12-805.24. — Statewide Personnel Information and Reporting System Files.
- South Carolina Code § 12-805.25. — Time and Attendance Records.
- South Carolina Code § 12-805.26. — Vacancies File.
Subarticle 6 Accounting
- South Carolina Code § 12-806.1. — [Reserved].
- South Carolina Code § 12-806.2. — [Reserved].
- South Carolina Code § 12-806.3. — [Reserved].
- South Carolina Code § 12-806.4. — [Reserved].
- South Carolina Code § 12-806.5. — Authorized Signature List.
- South Carolina Code § 12-806.6. — Bank Deposits and Cancelled Checks.
- South Carolina Code § 12-806.7. — Cash Receipts File and Journal (Computer and Non-computer generated records).
- South Carolina Code § 12-806.8. — Computer Output Reports From Accounting Financial Data Bases (Non-Permanent).
- South Carolina Code § 12-806.9. — Computer Output Reports From Accounting Financial Data Bases (Permanent).
- South Carolina Code § 12-806.10. — Disbursement Journal.
- South Carolina Code § 12-806.11. — Disbursement Vouchers.
- South Carolina Code § 12-806.12. — Financial Report (Annual).
- South Carolina Code § 12-806.13. — Interdepartmental Transfer (IDT) Credit Invoices.
- South Carolina Code § 12-806.14. — Interdepartmental Transfer (IDT) Vouchers.
- South Carolina Code § 12-806.15. — Mail Receipts.
- South Carolina Code § 12-806.16. — Non-Automated General and Subsidiary Ledgers (Permanent).
- South Carolina Code § 12-806.17. — Purchase Orders and Requisitions.
- South Carolina Code § 12-806.18. — Receipt Books.
- South Carolina Code § 12-806.19. — Small and Minority Business Reporting File (Active and Inactive).
- South Carolina Code § 12-806.20. — Surplus Property.
- South Carolina Code § 12-806.21. — Table Reports (Accounting).
- South Carolina Code § 12-806.22. — Travel Vouchers.
- South Carolina Code § 12-806.23. — Vehicle Trip Logs.
- South Carolina Code § 12-806.24. — Vendor Code Requests.
- South Carolina Code § 12-806.25. — Vendor/Commodity Code Listing Books.
- South Carolina Code § 12-806.26. — Warranties and Service Agreements.
- South Carolina Code § 12-806.27. — Journal Entries.
Subarticle 7 Payroll
- South Carolina Code § 12-807.1. — [Reserved].
- South Carolina Code § 12-807.2. — [Reserved].
- South Carolina Code § 12-807.3. — [Reserved].
- South Carolina Code § 12-807.4. — [Reserved].
- South Carolina Code § 12-807.5. — Computer Output Reports From Payroll Financial Data Bases (Non-Permanent).
- South Carolina Code § 12-807.6. — Computer Output Reports From Payroll Financial Data Bases (Permanent).
- South Carolina Code § 12-807.7. — Electronic Funds Transfer Authorizations.
- South Carolina Code § 12-807.8. — Employer Contribution Reports
- South Carolina Code § 12-807.9. — Health, Dental, And Optional Life Insurance Reports.
- South Carolina Code § 12-807.10. — Payroll Adjustment Forms.
- South Carolina Code § 12-807.11. — Savings Bond Deductions File.
- South Carolina Code § 12-807.12. — Table Reports (Payroll).
- South Carolina Code § 12-807.13. — Workers' Compensation Insurance Files.
- South Carolina Code § 12-807.14. — Employee Payroll Records.
- South Carolina Code § 12-807.15. — W-2 Form Wage and Tax Statement.
- South Carolina Code § 12-807.16. — Social Security Reports.
- South Carolina Code § 12-807.17. — Standard Retirement System Quarterly and Monthly Reports.
- South Carolina Code § 12-807.18. — Payroll Check Register.
- South Carolina Code § 12-807.19. — Payroll Register.
Subarticle 8 Internal Auditing
- South Carolina Code § 12-808.1. — [Reserved].
- South Carolina Code § 12-808.2. — [Reserved].
- South Carolina Code § 12-808.3. — [Reserved].
- South Carolina Code § 12-808.4. — [Reserved].
- South Carolina Code § 12-808.5. — Audit Report.
- South Carolina Code § 12-808.6. — Working Papers.
Subarticle 9 Student Affairs
- South Carolina Code § 12-809.1. — [Reserved].
- South Carolina Code § 12-809.2. — [Reserved].
- South Carolina Code § 12-809.3. — [Reserved].
- South Carolina Code § 12-809.4. — [Reserved].
- South Carolina Code § 12-809.5. — Continuing Education Student Records.
- South Carolina Code § 12-809.6. — Degree Applications.
- South Carolina Code § 12-809.7. — Grade Sheets/Reports.
- South Carolina Code § 12-809.8. — Official Transcripts (Graduate And Undergraduate).
- South Carolina Code § 12-809.9. — [Reserved].
- South Carolina Code § 12-809.10. — Scholarship And Other Institutional Financial Aid Program File.
- South Carolina Code § 12-809.11. — Student Financial Aid Records.
- South Carolina Code § 12-809.12. — Veterans' Files.
Subarticle 10 Academic Affairs
- South Carolina Code § 12-810.1. — [Reserved].
- South Carolina Code § 12-810.2. — [Reserved].
- South Carolina Code § 12-810.3. — [Reserved].
- South Carolina Code § 12-810.4. — [Reserved].
- South Carolina Code § 12-810.5. — Administrative File/Correspondence (Academic Deans and Department Chairmen)
- South Carolina Code § 12-810.6. — Meeting Minutes (Academic Deans and Department Chairmen).
- South Carolina Code § 12-810.7. — Photographs/Slides/Posters.
- South Carolina Code § 12-810.8. — Thesis And Dissertation File.
- South Carolina Code § 12-810.9. — Departmental Student Information Files.
- South Carolina Code § 12-810.10. — Recruitment Files.
- South Carolina Code § 12-810.11. — Student Evaluations of Instruction.
Subarticle 11 Athletic Department
- South Carolina Code § 12-811.1. — [Reserved].
- South Carolina Code § 12-811.2. — [Reserved].
- South Carolina Code § 12-811.3. — [Reserved].
- South Carolina Code § 12-811.4. — [Reserved].
- South Carolina Code § 12-811.5. — Concession/Lease Agreements.
- South Carolina Code § 12-811.6. — Equipment Files.
- South Carolina Code § 12-811.7. — Recruiting Files.
- South Carolina Code § 12-811.8. — Scrapbooks.
- South Carolina Code § 12-811.9. — Sports Information Files.
- South Carolina Code § 12-811.10. — Ticket Applications.
- South Carolina Code § 12-811.11. — Ticket Records.
- South Carolina Code § 12-811.12. — Training Room Medical Records (Active and Inactive).
Subarticle 12 Institutional Development and Research
- South Carolina Code § 12-812.1. — [Reserved].
- South Carolina Code § 12-812.2. — [Reserved].
- South Carolina Code § 12-812.3. — [Reserved].
- South Carolina Code § 12-812.4. — [Reserved].
- South Carolina Code § 12-812.5. — Appropriation Requests File.
- South Carolina Code § 12-812.6. — Foundation Files.
- South Carolina Code § 12-812.7. — Gift Files.
- South Carolina Code § 12-812.8. — Project Grant Awards And Contracts.
Subarticle 13 Library Services
- South Carolina Code § 12-813.1. — [Reserved].
- South Carolina Code § 12-813.2. — [Reserved].
- South Carolina Code § 12-813.3. — [Reserved].
- South Carolina Code § 12-813.4. — [Reserved].
- South Carolina Code § 12-813.5. — Interlibrary Loan Request Records (Processed and Unprocessed).
- South Carolina Code § 12-813.6. — Library Catalog (Books, Periodicals, and Other Publications).
- South Carolina Code § 12-813.7. — Library Fines and Fees.
- South Carolina Code § 12-813.8. — Newspaper and Manuscript Collection.
- South Carolina Code § 12-813.9. — Photo Duplication Request Forms.
- South Carolina Code § 12-813.10. — Request Cards.
Subarticle 14 Alumni Relations
- South Carolina Code § 12-814.1. — [Reserved].
- South Carolina Code § 12-814.2. — [Reserved].
- South Carolina Code § 12-814.3. — [Reserved].
- South Carolina Code § 12-814.4. — [Reserved].
- South Carolina Code § 12-814.5. — Alumni Fund Raising Files.
- South Carolina Code § 12-814.6. — Alumni Fund Reports.
- South Carolina Code § 12-814.7. — Alumni Files.
Subarticle 15 Career Placement and Planning
- South Carolina Code § 12-815.1. — [Reserved].
- South Carolina Code § 12-815.2. — [Reserved].
- South Carolina Code § 12-815.3. — [Reserved].
- South Carolina Code § 12-815.4. — [Reserved].
- South Carolina Code § 12-815.5. — Student Career Placement and Planning Files.
- South Carolina Code § 12-815.6. — Job Locator Service Files.
Subarticle 16 Residence Services
- South Carolina Code § 12-816.1. — [Reserved].
- South Carolina Code § 12-816.2. — [Reserved].
- South Carolina Code § 12-816.3. — [Reserved].
- South Carolina Code § 12-816.4. — [Reserved].
- South Carolina Code § 12-816.5. — Student Residence Files.
Subarticle 17 Health Services
- South Carolina Code § 12-817.1. — [Reserved].
- South Carolina Code § 12-817.2. — [Reserved].
- South Carolina Code § 12-817.3. — [Reserved].
- South Carolina Code § 12-817.4. — [Reserved].
- South Carolina Code § 12-817.5. — Health Records.
Subarticle 18 Purchasing and Auxiliary Services
- South Carolina Code § 12-818.1. — [Reserved].
- South Carolina Code § 12-818.2. — [Reserved].
- South Carolina Code § 12-818.3. — [Reserved].
- South Carolina Code § 12-818.4. — [Reserved].
- South Carolina Code § 12-818.5. — Sole Source Document Files.
- South Carolina Code § 12-818.6. — Trade-in Document Files.
- South Carolina Code § 12-818.7. — Emergency Procurement Files.
Subarticle 19 Public Safety
- South Carolina Code § 12-819.1. — [Reserved].
- South Carolina Code § 12-819.2. — [Reserved].
- South Carolina Code § 12-819.3. — [Reserved].
- South Carolina Code § 12-819.4. — [Reserved].
- South Carolina Code § 12-819.5. — Incident Reports.
- South Carolina Code § 12-819.6. — Parking Tickets.
- South Carolina Code § 12-819.7. — Parking Ticket Appeals.
- South Carolina Code § 12-819.8. — Shift Reports.
- South Carolina Code § 12-819.9. — Uniform Traffic Collision Reports (Accident Reports).
- South Carolina Code § 12-819.10. — Motor Vehicle Parking Registration File.
Article 9 General Retention Schedules for School Districts
Introduction and General Matters
Subarticle 1 Administrative
- South Carolina Code § 12-901.1. — School District Board Meeting Tapes.
- South Carolina Code § 12-901.2. — School Board Meeting Agenda Packets.
- South Carolina Code § 12-901.3. — School District Board Meeting Minutes.
- South Carolina Code § 12-901.4. — Committee Meeting Minutes.
- South Carolina Code § 12-901.5. — Deeds.
- South Carolina Code § 12-901.6. — Basic Education Data System Survey.
- South Carolina Code § 12-901.7. — Federal Project Files.
- South Carolina Code § 12-901.8. — General Correspondence And Subject Files.
- South Carolina Code § 12-901.9. — Blueprints and Maps of School Buildings.
- South Carolina Code § 12-901.10. — South Carolina High School League Student Eligibility Files.
- South Carolina Code § 12-901.11. — Media Center Records.
Subarticle 2 Finance
- South Carolina Code § 12-902.1. — General Ledgers (Superintendent's Ledgers).
- South Carolina Code § 12-902.2. — Chart of Accounts.
- South Carolina Code § 12-902.3. — Audit Reports.
- South Carolina Code § 12-902.4. — Annual Budgets.
- South Carolina Code § 12-902.5. — Record of General Obligation Bonds.
- South Carolina Code § 12-902.6. — Capital Project Records.
- South Carolina Code § 12-902.7. — Grant Files.
- South Carolina Code § 12-902.8. — Fixed Assets Inventory.
- South Carolina Code § 12-902.9. — Balance Sheet.
- South Carolina Code § 12-902.10. — Monthly Financial Reports.
- South Carolina Code § 12-902.11. — Interim Pupil Activity Audit Report.
- South Carolina Code § 12-902.12. — Budget Status By Location.
- South Carolina Code § 12-902.13. — Budget Transfers.
- South Carolina Code § 12-902.14. — Journal Entries.
- South Carolina Code § 12-902.15. — Expenditure Report.
- South Carolina Code § 12-902.16. — Banking Records.
- South Carolina Code § 12-902.17. — Paid Invoices.
- South Carolina Code § 12-902.18. — Purchase Orders.
- South Carolina Code § 12-902.19. — Accounts Payable Check Registers.
- South Carolina Code § 12-902.20. — Receipts (Receipt Books).
- South Carolina Code § 12-902.21. — Bid File.
- South Carolina Code § 12-902.22. — Certified Staff Listing.
- South Carolina Code § 12-902.23. — Ticket Sales for School Events.
- South Carolina Code § 12-902.24. — Uncollected Fees Documentation.
- South Carolina Code § 12-902.25. — Requisitions.
- South Carolina Code § 12-902.26. — General Budget Preparation Records.
- South Carolina Code § 12-902.27. — Work Orders.
Subarticle 3 Food Services
- South Carolina Code § 12-903.1. — School Lunch Applications.
- South Carolina Code § 12-903.2. — Food Service Report.
Subarticle 4 Payroll
- South Carolina Code § 12-904.1. — Payroll Register.
- South Carolina Code § 12-904.2. — Employee Earnings Records.
- South Carolina Code § 12-904.3. — Payroll Audit Reports--Employee.
- South Carolina Code § 12-904.4. — Supplemental Audit Report--Employee.
- South Carolina Code § 12-904.5. — Payroll Audit Report--Account.
- South Carolina Code § 12-904.6. — Supplemental Audit Report--Account.
- South Carolina Code § 12-904.7. — Payroll Retirement Files.
- South Carolina Code § 12-904.8. — Payroll Check Registers.
- South Carolina Code § 12-904.9. — Employee Withholding Certificates.
- South Carolina Code § 12-904.10. — W-2 Summarizations.
- South Carolina Code § 12-904.11. — Voluntary Deductions Summarizations.
- South Carolina Code § 12-904.12. — Direct Deposit Register.
Subarticle 5 Personnel
- South Carolina Code § 12-905.1. — State and Local Government Information Reports (EEO-5).
- South Carolina Code § 12-905.2. — Teacher Register/Certification.
- South Carolina Code § 12-905.3. — Application File (Not Hired).
- South Carolina Code § 12-905.4. — Personnel Files (Active and Inactive).
- South Carolina Code § 12-905.5. — Bus Driver Employment File.
- South Carolina Code § 12-905.6. — Substitute Teacher File (Hired and Not Hired).
- South Carolina Code § 12-905.7. — Assessment Of Performance In Teaching (APT).
- South Carolina Code § 12-905.8. — Teacher Incentive Program.
- South Carolina Code § 12-905.9. — Benefits Information.
- South Carolina Code § 12-905.10. — Notice of Elections.
- South Carolina Code § 12-905.11. — Time Sheets.
- South Carolina Code § 12-905.12. — Worker's Compensation Records.
- South Carolina Code § 12-905.13. — Hepatitis "B" Program/Blood Pathogens Training Files.
Subarticle 6 Students Records
- South Carolina Code § 12-906.1. — Cumulative Pupil Record File (Student Records).
- South Carolina Code § 12-906.2. — Special Education Records (Local School District Program Scholastic Records For Handicapped Students).
- South Carolina Code § 12-906.3. — Student Test Results.
- South Carolina Code § 12-906.4. — Individual Record Sheets.
- South Carolina Code § 12-906.5. — Pupil Record Cards.
- South Carolina Code § 12-906.6. — Teacher's Grade Books.
- South Carolina Code § 12-906.7. — Adult Education Pupil Records File.
- South Carolina Code § 12-906.8. — Student Schedules File.
- South Carolina Code § 12-906.9. — Homebound Files.
- South Carolina Code § 12-906.10. — Pupil Accounting and Support Documentation.
- South Carolina Code § 12-906.11. — Student Discipline, Suspension, and Expulsion Records.
- South Carolina Code § 12-906.12. — Teacher Lesson Plans.
- South Carolina Code § 12-906.13. — Student Truancy Records.
- South Carolina Code § 12-906.14. — Teacher's Student Attendance Record.
- South Carolina Code § 12-906.15. — Student Registration Materials.
- South Carolina Code § 12-906.16. — Reserve Officer Training Corps (ROTC) Records.
Article 10 Minimum Standards for Facilities Which House South Carolina Public Records
- South Carolina Code § 12-1000. — Purpose and Scope
- South Carolina Code § 12-1001. — Definitions and General Requirements
- South Carolina Code § 12-1002. — Required Minimum Standards for All Records Storage Facilities
- South Carolina Code § 12-1003. — Compliance Guidelines
Article 11 General Retention Schedule for Data Processing Records of State Agencies/Institutions
- South Carolina Code § 12-1100. — Introduction and General Matters; Application of Schedule.
- South Carolina Code § 12-1101 to 12-1104. — [Reserved].
- South Carolina Code § 12-1101 to 12-1104. — [Reserved].
- South Carolina Code § 12-1105. — Automated Program Listing/Source Code
- South Carolina Code § 12-1106. — Computer Run and Scheduling Requests
- South Carolina Code § 12-1107. — Computer System Test Files
- South Carolina Code § 12-1108. — Computer Usage Files
- South Carolina Code § 12-1109. — Data/Database Dictionary Reports
- South Carolina Code § 12-1110. — Data Processing Hardware Documentation
- South Carolina Code § 12-1111. — Data Processing Subject Files
- South Carolina Code § 12-1112. — Disaster Preparedness and Recovery Plans
- South Carolina Code § 12-1113. — Downloaded and Copied Data
- South Carolina Code § 12-1114. — Finding Aids (or Indexes)
- South Carolina Code § 12-1115. — Input/Source Documents
- South Carolina Code § 12-1116. — Inventories of Circuits
- South Carolina Code § 12-1117. — Network Site/Equipment Support Files
- South Carolina Code § 12-1118. — Print File
- South Carolina Code § 12-1119. — Records of Chargebacks to Data Processing Services Users
- South Carolina Code § 12-1120. — Security Backup File
- South Carolina Code § 12-1121. — Summary or Extracted Data Files
- South Carolina Code § 12-1122. — System Documentation (Non-Permanent Systems)
- South Carolina Code § 12-1123. — System Users Access Records
- South Carolina Code § 12-1124. — Technical Reformat File
Article 12 General Retention Schedule for Electronic Records Common to Most State Agencies/Institutions
- South Carolina Code § 12-1200. — Introduction and General Matters; Application of Schedule.
- South Carolina Code § 12-1201 to 12-1204. — [Reserved].
- South Carolina Code § 12-1201 to 12-1204. — [Reserved].
- South Carolina Code § 12-1205. — Electronic Versions of Records Scheduled for Destruction Under General Schedules
- South Carolina Code § 12-1206. — Electronic Versions of Records Scheduled for Destruction Under Approved Specific Retention Schedules