.182 Selection committee procedures to apply when capital project is to be constructed utilizing the design-build method -- Cancellation or rejection of requests or proposals.
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45A.182 Selection committee procedures to apply when capital project is to be
constructed utilizing the design-build method -- Cancellation or rejection of
requests or proposals.
(1)
When a capital project is to be constructed utilizing the design-build method in
accordance with KRS 45A.180, a process parallel to the selection committee
procedures established in KRS 45A.810 shall apply when procuring a design-build
team and shall incorporate the following:
(a) The evaluation process may include a multiple phased proposal that is based
on qualifications, experience, technical requirements, guaranteed maximum
price, and other criteria as set forth in the request for proposal. The guaranteed
maximum price component shall be submitted by the offeror independently of
other documents and shall be held by the director of the Division of
Engineering and Contract Administration.
(b) Each evaluator shall independently score each phase and indicate a total score
for all evaluation factors as set forth in the request for proposal.
(c) Final phase proposals from the offerors on the short list shall be evaluated and
scored by the evaluation committee members who shall not have knowledge
of the guaranteed maximum price component. Each evaluator shall
independently score the final phase proposals and indicate a total score. A
total average score shall be calculated for each offeror. Then each offeror's
respective score for the guaranteed maximum price shall be added. The
offeror with the highest point total in the final phase shall receive the contract
award unless the guaranteed maximum price proposal is in excess of the
authorized budget. If two (2) or more of the offerors achieve the same highest
point total at the end of the final phase scoring, the purchasing officer shall
request best-and-final proposals from each offeror.
(d) If the guaranteed maximum price of the offeror with the highest point total in
the final phase is greater than the amount of funds identified in the request for
proposal, then competitive negotiations may be conducted with the offerors
under the following restrictions:
1.
If discussion pertaining to the revision of the specifications or quantities
are held, the offerors shall be afforded an opportunity to take part in
such discussions.
2.
Written revisions of the specifications shall be made available to each of
the offerors and shall provide for an expeditious response.
3.
Information derived from revised maximum guaranteed price proposals
shall not be disclosed to competing offerors.
(2)
A request for proposal or other solicitation may be canceled, or all proposals may be
rejected, if it is determined in writing that such action is taken in the best interest of
the Commonwealth and approved by the purchasing officer.
Effective: June 20, 2005
History: Amended 2005 Ky. Acts ch. 85, sec. 73, effective June 20, 2005. -- Created
2003 Ky. Acts ch. 98, sec. 10, effective June 24, 2003.
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