2009 Iowa Code
Title 8 - Transportation
Subtitle 1 - Highways and Waterways
CHAPTER 305 - STATE RECORDS AND ARCHIVES
305.9 - DEPARTMENT OF CULTURAL AFFAIRS RESPONSIBILITIES.

        305.9  DEPARTMENT OF CULTURAL AFFAIRS
      RESPONSIBILITIES.
         1.  The department of cultural affairs shall do all of the
      following:
         a.  Provide administrative support to the state records
      commission through the state archives and records program.
         b.  Appoint a state archivist to head the state archives and
      records program.
         c.  Maintain all official records of the state records
      commission.
         d.  Provide training, advice, and counsel to agencies on
      government information policies, standards, and guidelines.
         e.  Recommend records series retention and disposition
      schedules to the commission for consideration.
         f.  Recommend plans, policies, standards, and guidelines on
      records issues to the commission for consideration.
         g.  Compile, update, and distribute the state records manual
      as adopted by the commission.
         h.  Manage any centralized records storage facility
      established by the commission for the temporary storage of agency
      records prior to their final disposition by destruction or permanent
      preservation in accordance with the records series retention and
      disposition schedules.
         i.  Develop and distribute operating procedures for agencies
      to use to implement the plans, policies, standards, and guidelines
      adopted by the commission.
         j.  Provide advice, counsel, and services to the legislative,
      judicial, and executive branch agencies subject to this chapter on
      the care and management of state government records.
         k.  Manage the state archives and develop operating procedures
      for the transfer, accession, arrangement, description, preservation,
      protection, and public access of those records the commission
      identifies as having permanent value.
         l.  Maintain physical custody and legal custody of archives
      that have been transferred and delivered to the state archives.
         (1)  Upon receipt by the state archivist, the archives shall not
      be removed without the state archivist's consent except in response
      to a subpoena of a court of record or in accordance with approved
      records series retention and disposition schedules or after review
      and approval of the commission.
         (2)  Upon request, the state archivist shall make a certified copy
      of any record in the legal custody or in the physical custody of the
      state archivist, or a certified transcript of any record if
      reproduction is inappropriate because of legal or physical
      considerations.  If a copy or transcript is properly authenticated,
      it has the same legal effect as though certified by the officer from
      whose office it was transferred or by the secretary of state.  The
      department of cultural affairs shall establish reasonable fees for
      certified copies or certified transcripts of records in the legal
      custody or physical custody of the state archivist.
         m.  Establish, maintain, and administer an archive of records
      created and maintained in electronic format in order to preserve and
      provide public access to state government records identified as
      having permanent historical value by the commission.
         2.  The department of cultural affairs may:
         a.  Upon written consent of the state archivist, accept
      records of political subdivisions that are voluntarily transferred to
      the state archives.
         b.  Provide advice and counsel to political subdivisions on
      the care and management of local government records.  

         2003 Acts, ch 92, §12; 2004 Acts, ch 1086, §60; 2008 Acts, ch
      1057, §4