2009 Iowa Code
Title 8 - Transportation
Subtitle 1 - Highways and Waterways
CHAPTER 305 - STATE RECORDS AND ARCHIVES
305.8 - COMMISSION RESPONSIBILITIES.

        305.8  COMMISSION RESPONSIBILITIES.
         1.  The commission shall do all of the following:
         a.  Develop and adopt government information policies,
      standards, and guidelines for the creation, storage, retention, and
      disposition of records.
         b.  In consultation with the homeland security and emergency
      management division of the department of public defense, establish
      policies, standards, and guidelines for the identification,
      protection, and preservation of records essential for the continuity
      or reestablishment of governmental functions in the event of an
      emergency arising from a natural or other disaster.
         c.  Provide planning, policy development, and review for the
      government records program.
         d.  Adopt rules pursuant to chapter 17A that provide
      government information policies and standards.
         e.  Adopt and maintain an interagency records manual
      containing the rules governing records management, as well as records
      series retention and disposition schedules, guidelines, and other
      information relating to implementation of this chapter.
         f.  Make recommendations, in consultation with the department
      of administrative services, to the governor and the general assembly
      for the continued reduction of printed reports throughout state
      government in a manner that protects the public's right to access
      such reports.
         g.  Provide advice, counsel, and services to the legislative,
      judicial, and executive branch agencies subject to this chapter on
      the care and management of state government records.
         h.  Report to the governor and the general assembly on the
      status of the government records program.
         i.  Perform any act necessary and proper to carry out its
      duties.
         2.  The commission may do all of the following:
         a.  Examine records in the possession, constructive
      possession, or control of state agencies to carry out the purposes of
      this chapter.
         b.  Enter into agreements and contracts.
         c.  Secure appropriations, grants, or other outside funding.
         d.  Appoint advisory committees of citizens, public officials,
      or professional consultants to secure advice on records issues.
         e.  Make, or cause to be made, preservation duplicates of
      records, which may include existing copies of original state records.
      Any preservation duplicate record shall be durable, accurate,
      complete, and clear, and shall be made by means designated by the
      commission.
         f.  Develop appropriate charges for services provided for the
      convenience of state agencies, the judicial and legislative branches,
      political subdivisions, or the public.
         g.  Provide advice and counsel to political subdivisions on
      the care and management of local government records.
         h.  Establish a centralized records storage facility.  

        &nbsb>Section History: Recent Form

         2003 Acts, ch 92, §11; 2003 Acts, ch 145, §286; 2003 Acts, ch 179,
      § 157; 2005 Acts, ch 3, §60; 2005 Acts, ch 35, § 30; 2005 Acts, ch
      80, § 2