2009 Iowa Code
Title 8 - Transportation
Subtitle 1 - Highways and Waterways
CHAPTER 305 - STATE RECORDS AND ARCHIVES
305.10 - AGENCY HEAD RESPONSIBILITIES.

        305.10  AGENCY HEAD RESPONSIBILITIES.
         1.  Each agency head shall do all of the following:
         a.  Make and maintain records containing adequate and proper
      documentation of the agency organization, functions, policies,
      decisions, procedures, and essential transactions designed to furnish
      information to protect the legal and financial rights of the state
      and of persons directly affected by the agency's activities.
         b.  Designate one or more agency officials with broad
      understanding of agency programs and records to be an agency records
      officer to coordinate records programs within the agency and to be
      the point of contact with the state archives and records program.
         c.  Cooperate with the state records commission and the state
      archives and records program in the development and implementation of
      government information policies, standards, and guidelines, and in
      the development and implementation of records series retention and
      disposition schedules.
         d.  Comply with requests from the state records commission or
      the state archives and records program to examine records in the
      possession, constructive possession, or control of the agency in
      order to carry out the purposes of this chapter.
         e.  Inventory agency records in accordance with state records
      commission policies to draft records series retention and disposition
      schedules.
         f.  Identify vital operating records in accordance with the
      policies, standards, and guidelines of the state records commission.

         g.  Provide for the identification, protection, and
      preservation of vital operating records in the custody of the agency.

         h.  Prepare all mandated reports, newsletters, and
      publications for electronic distribution in accordance with
      government information policies, standards, and guidelines.  A
      reference copy of all mandated reports, newsletters, and publications
      shall be located at an electronic repository for public access.
         i.  Provide for maximum economy and efficiency in the
      day-to-day recordkeeping activities of the agency.
         j.  Provide for compliance with this chapter and the rules
      adopted by the state records commission.
         2.  Agency heads may petition the state records commission to
      create or modify government information policies, standards, and
      guidelines, and to create or modify records series retention and
      disposition schedules.  

         2003 Acts, ch 92, §13; 2003 Acts, ch 145, §286; 2008 Acts, ch
      1184, §35