2016 Indiana Code TITLE 36. LOCAL GOVERNMENT ARTICLE 2. GOVERNMENT OF COUNTIES GENERALLY CHAPTER 7.5. RECORDING DOCUMENTS CONTAINING SOCIAL SECURITY NUMBERS
Download as PDF
IC 36-2-7.5
Chapter 7.5. Recording Documents Containing Social Security
Numbers
IC 36-2-7.5-1
Applicability
Sec. 1. This chapter applies after December 31, 2005.
As added by P.L.91-2005, SEC.3.
IC 36-2-7.5-1.5
Federal liens on real property and federal tax liens on personal
property exempted
Sec. 1.5. This chapter does not apply to a federal lien on real
property or federal tax lien on personal property as described in
IC 36-2-11-25.
As added by P.L.171-2006, SEC.11.
IC 36-2-7.5-2
"Redacting technology"
Sec. 2. As used in this chapter, "redacting technology" refers to
technology that has the ability to:
(1) search recorded and filed documents; and
(2) redact Social Security numbers from recorded and filed
documents.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.12.
IC 36-2-7.5-3
Disclosure of last four digits of Social Security number
Sec. 3. For purposes of this chapter, disclosure of the last four (4)
digits of an individual's Social Security number is not a disclosure of
the individual's Social Security number.
As added by P.L.91-2005, SEC.3.
IC 36-2-7.5-4
Document containing Social Security number may not be
submitted to county recorder; exception
Sec. 4. A document may not be submitted to the county recorder
for recording or filing if the document contains the Social Security
number of an individual, unless required by law.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.13.
IC 36-2-7.5-5
Affirmation of individual preparing document for recording or
filing
Sec. 5. (a) An individual preparing a document for recording or
filing shall make the affirmation and statement required by
Indiana Code 2016
IC 36-2-11-15(c) and IC 36-2-11-15(d).
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.14.
IC 36-2-7.5-6
County identification security protection fee
Sec. 6. (a) The county recorder shall charge a two dollar ($2)
county identification security protection fee for recording or filing a
document in addition to the fees required by IC 36-2-7-10(b)(1)
through IC 36-2-7-10(b)(11).
(b) The county recorder shall deposit the fee charged under
subsection (a) in the following manner:
(1) One dollar ($1) shall be deposited in the county recorder's
records perpetuation fund established under IC 36-2-7-10(d).
(2) Fifty cents ($0.50) shall be deposited in the county
identification security protection fund established under section
11 of this chapter.
(3) Fifty cents ($0.50) shall be deposited in the county elected
officials training fund established under IC 36-2-7-19.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.15; P.L.45-2010, SEC.4; P.L.13-2013, SEC.153.
IC 36-2-7.5-7
State board of accounts to establish procedures
Sec. 7. The state board of accounts shall establish reasonable
procedures for a county recorder to follow:
(1) when receiving and reviewing a document submitted for
recording or filing; and
(2) in order to comply with this chapter.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.16.
IC 36-2-7.5-8
Recorder to search documents for Social Security number;
redaction; applicability
Sec. 8. (a) This section applies after December 31, 2007.
(b) To the extent practicable and as permitted by law, a county
recorder may not disclose a recorded or filed document for public
inspection under IC 5-14-3 until the county recorder has:
(1) searched the document for a Social Security number; and
(2) to the extent practicable, redacted any Social Security
numbers contained in the document;
using redacting technology.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.17.
IC 36-2-7.5-9
Notice posted by county recorder
Indiana Code 2016
Sec. 9. A county recorder shall post a notice in the county
recorder's office that states the:
(1) duties of:
(A) an individual preparing or reviewing a document for
recording or filing; and
(B) the county recorder;
under this chapter; and
(2) penalties under section 12 of this chapter.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.18.
IC 36-2-7.5-10
Training county recorder employees
Sec. 10. A county recorder shall conduct training sessions at least
two (2) times each year for the county recorder's employees on the:
(1) requirements of this chapter; and
(2) procedures to follow in order to comply with this chapter.
As added by P.L.91-2005, SEC.3.
IC 36-2-7.5-11
County identification security protection fund
Sec. 11. (a) As used in this section, "fund" refers to a county
identification security protection fund established under subsection
(b).
(b) Each county legislative body shall establish an identification
security protection fund to be administered by the county recorder.
The county fiscal body shall appropriate money from the fund.
(c) A fund consists of money deposited in the fund under section
6(b) of this chapter. Money in a fund does not revert to the county
general fund.
(d) A county recorder may use money in the fund only to
purchase, upgrade, implement, or maintain redacting technology used
in the office of the county recorder.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.19; P.L.45-2010, SEC.5; P.L.13-2013, SEC.154.
IC 36-2-7.5-12
Disclosure of Social Security number by county recorder
employee; Class A infraction
Sec. 12. (a) This section applies after June 30, 2008.
(b) A county recorder or an employee of a county recorder who
knowingly, intentionally, or recklessly discloses a recorded or filed
document that contains a Social Security number without having the
document searched, to the extent technologically practicable and as
permitted by law, using redacting technology commits a Class A
infraction.
As added by P.L.91-2005, SEC.3. Amended by P.L.171-2006,
SEC.20.
Indiana Code 2016
Disclaimer: These codes may not be the most recent version. Indiana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
