2007 California Elections Code Chapter 1. Purchasing Procedures

CA Codes (elec:13000-13007)

13000.  The person in charge of elections for any county, city and
county, city, or district shall provide ballots for any elections
within his or her jurisdiction, and shall cause to be printed on them
the name of every candidate whose name has been certified to or
filed with the proper officer pursuant to law and who, therefore, is
entitled to a place on the appropriate ballot.



13001.  (a) All expenses authorized and necessarily incurred in the
preparation for and conduct of elections as provided in this code
shall be paid from the county treasuries, except that when an
election is called by the governing body of a city the expenses shall
be paid from the treasury of the city. All payments shall be made in
the same manner as other county or city expenditures are made. The
elections official, in providing the materials required by this
division, need not utilize the services of the county or city
purchasing agent.
   (b) This section shall become operative on January 1, 2008.



13002.  All ballot paper and punchcards used by any jurisdiction
holding an election pursuant to the laws of California, shall be
tinted and watermarked or overprinted with a design, to be furnished
by the Secretary of State, so that the watermark or overprint shall
be plainly discernible.



13004.  The Secretary of State shall adopt regulations governing the
manufacture, distribution, and inventory control of punchcards and
requiring the periodic inspection of the manufacturing and storage
facilities involving punchcards.  The Secretary of State shall also
approve each punchcard manufacturer prior to a manufacturer providing
punchcards for use in California elections.



13005.  (a) Before any user may purchase punchcards, the user shall
request in writing a release for a specific quantity of these
punchcards from the Secretary of State.  If the request is in order,
the Secretary of State shall then issue a written release for that
quantity to the manufacturer, or to the authorized warehouse, and to
the user.  The format, text, and use of the request and release shall
be governed by regulations adopted by the Secretary of State.
   (b) Nothing in this section shall be construed to prohibit a
verbal request or verbal release, provided that this verbal request
or verbal release is immediately confirmed in writing.  The
regulations shall expressly deny the manufacturing of punchcards
without a specific release.



13006.  No user, vendor, or manufacturer shall warehouse for a
subsequent election any ballot paper or punchcards furnished or
released by the Secretary of State for a specific election without
first obtaining authorization in writing from the Secretary of State
for the storage.  The authorization shall include the particular
details of the amount to be stored so that audit controls may be
established and maintained.  Any ballot paper or punchcards not used
in that election, not authorized to be retained for subsequent
elections, and not returned to the Secretary of State, shall be
destroyed.  A certificate of destruction setting forth the date of
destruction and the amount of the ballot paper or punchcards
destroyed shall be transmitted to the Secretary of State.



13007.  There shall be a revolving fund for the purchase of ballot
paper and punchcards.  The fund shall be continuously appropriated
and shall be continuously utilized without regard to fiscal years for
the payment of expenses incurred by the Secretary of State in
accordance with this section.  The fund shall be used for the
purchase of ballot paper and punchcards, as provided in this chapter,
and shall be reimbursed by the receipts from the jurisdiction
obtaining the ballot paper or punchcards in accordance with this
chapter.  The fund shall at all times be intact and represented
either by cash in the State Treasury, ballot paper, or punchcards in
the custody of the Secretary of State, or accounts receivable
representing ballot paper or punchcard sales.