2005 California Government Code Sections 14900-14912 Article 6. Distribution of State Publications

14900.  It is the policy of the State of California to make freely
available to its inhabitants all state publications by distribution
to libraries throughout the state, subject to the assumption by such
libraries of the responsibilities of keeping such documents readily
accessible for use, and of rendering assistance in their use to
qualified patrons without charge.
14901.  To the end that the policy specified in Section 14900 may be
effectively carried out, the State Printer shall print a sufficient
number of copies of each state publication as determined by the State
Librarian in accordance with Sections 14901, 14903, 14904, 14905.1,
and 14907, not to exceed three hundred fifty (350), unless the
Department of General Services with the advice of the State Librarian
determines that a greater number is necessary in order to meet the
requirements for deposit in a "library stockroom" (to be maintained
by the State Printer for that purpose) for distribution to libraries
as hereinafter provided, except that of legislative bills, daily
journals, and daily or weekly histories, not more than one hundred
fifty (150) copies shall be printed for such deposit and
distribution, and of publications not printed by the State Printer,
the department, commission or other agency concerned shall print one
hundred (100) copies for such distribution.  An additional two (2)
copies of each state publication as selected by the State Archivist
shall be printed and delivered to the State Archivist by the State
Printer or the department, commission, or other agency concerned, and
all remaining copies in excess of two (2) copies heretofore received
shall be distributed to interested parties without charge or
destroyed.  The cost of printing, publishing, and distributing such
copies shall be fixed and charged pursuant to Section 14866.
14902.  "State publication" or "publication" as herein employed is
defined to include any document, compilation, journal, law,
resolution, Blue Book, statute, code, register, pamphlet, list, book,
report, memorandum, hearing, legislative bill, leaflet, order,
regulation, directory, periodical or magazine issued by the state,
the Legislature, constitutional officers, or any department,
commission or other agency thereof or prepared for the state by
private individual or organization and issued in print, and "print"
is defined to include all forms of duplicating other than by the use
of carbon paper.  The publications of the University of California,
however, and intraoffice or interoffice publications and forms shall
not be included.
14903.  As soon as practicable after deposit of the copies in the
library stockroom, the State Printer shall forward of each
publication other than the legislative bills, daily journals and
daily or weekly histories, 50 copies to the State Library at
Sacramento, 25 copies each to the University of California libraries
at Berkeley and Los Angeles, and 50 copies to the California State
University, to be allocated among the libraries thereof as directed
by the Trustees of the California State University.  Those copies in
excess of the number required for the institutions themselves may be
used for exchanges with other institutions or with agencies of other
states and countries.
14904.  The copies remaining in the library stockroom, including the
legislative bills, daily journals, and daily or weekly histories,
shall be distributed as soon as practicable by the State Printer
first one copy each to the libraries which are on his mailing list as
"complete depositories," second one copy each to the libraries which
are on his mailing list as "selective depositories," and third the
balance to any libraries which may write for a copy or copies.
Publications not printed by the State Printer shall be distributed by
the issuing department, commission or other agency as soon as
practicable after printing, first to all "complete depositories," and
second to "selective depositories," designated by the Department of
General Services.
14905.  To be placed on the mailing list as a "complete depository"
or as a "selective depository," a library must contract with the
Department of General Services to provide adequate facilities for the
storage and use of the publications, and must agree to render
reasonable service without charge to qualified patrons in the use of
the publications.  A library designated as a "complete depository"
shall be sent one copy of every state publication, while a library
designated as a "selective depository" shall be sent one copy of each
publication of the type or issuing agency it selects.
14905.1.  The California State Library may enter into agreements
with the appropriate state agencies of each of the 49 other states of
the United States of America, to establish a program for the
exchange of publications of legislative service agencies, other than
publications of the Joint Legislative Audit Committee and of the
Joint Legislative Budget Committee.  The California legislative
reports to be exchanged shall be selected by the State Librarian
after consultation with, and subject to the approval of, the Joint
Committee on Legislative Organization.  The legislative research
reports received from other states in exchange shall be made
available by the California State Library to the California
Legislature.
   Prior to designation as an exchange agency, the state agency shall
agree to provide adequate facilities for the storage and use of the
publications, and must agree to render reasonable service in the use
of the publications without charge to the legislature of that state
and other qualified patrons.
   The California State Library shall notify the appropriate state
agency of each of the other states of the provisions of this section.
   The additional number of copies of publications, not to exceed
100, needed to implement the program shall be printed or otherwise
duplicated.  The State Printer and the state legislative agencies
upon notification of the need shall provide the designated number of
publications.
14906.  Any municipal or county free library, any state college or
state university library, the library of any incorporated college or
university in this state, the library of any public community college
in this state, and the State Library, may contract as above
provided. Applications are to be considered in the order of their
receipt by the Department of General Services.
14907.  Upon application, county law libraries, the law libraries of
any law school approved by the State Bar of California, the Supreme
Court Library, the law libraries of the courts of appeal, and the law
libraries of the Department of Justice and the law library of the
Continuing Education of the Bar of the University of California
Extension may contract as provided in Section 14905 to become a
selective or complete depository library.
14908.  Because of the specialized service rendered the citizens of
this state through assistance in the administration of justice,
proximity to another depository library shall be disregarded in the
selection of a law library as a depository of legal materials.
14909.  Maintenance of basic general documents shall not be required
of law library depositories, but basic legal documents shall be
maintained by them.  Such basic legal documents shall include
legislative bills, legislative committee hearings and reports,
legislative journals, statutes, administrative reports, California
Administrative Code and Register, annual reports of state agencies
and other legal materials published by the state, where obtainable
through the agency preparing same.
14910.  To facilitate the distribution of state publications, the
State Library shall issue monthly or quarterly a complete list of
state publications issued during the immediately preceding month or
quarter, such lists to be cumulated and printed at the end of each
calendar year.  All state departments, commissions and other agencies
shall, upon request, supply information to the State Library for the
preparation of the monthly or quarterly lists and the annual
cumulative lists.
14911.  Whenever any state agency maintains a mailing list of public
officials or other persons to whom publications or other printed
matter is sent without charge, the state agency shall correct its
mailing list and verify its accuracy at least once each year.  This
shall be done by addressing an appropriate post card or letter to
each person on the mailing list.  The name of any person who does not
respond to such letter or post card, or who indicates that he does
not desire to receive such publications or printed matter, shall be
removed from the mailing lists.  The responses of those desiring to
be on the mailing list shall be retained by these agencies for one
year.
14912.  Notwithstanding any other provision of this article, the
number of copies of statutes distributed to an authorized recipient
shall not exceed the number requested by such recipient, or the
number authorized by this article, whichever is the lesser.